Job Opening

Posting Title: PROGRAMME MANAGEMENT ASSISTANT, G6
Job Code Title: Programme Management Assistant
Department/Office: Economic Commission for Europe
Duty Station: GENEVA
Posting Period: 27 July 2020 - 25 August 2020
Job Opening Number: 20-Programme Management-ECE-136345-R-Geneva (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This post is located in the UNECE Sustainable Transport Division. The incumbent reports to the Chief of Vehicle Regulations and Transport Innovation Section and to the Chief of Road Safety Management and Dangerous Goods Section.

Responsibilities

A. Under the supervision of the Chief of Vehicle Regulations and Transport Innovation Section (54 percent of time) and the Chief of Road Safety Management and Dangerous Goods Section (17 percent of time), the incumbent will :
Provide secretariat programmatic assistance to the Chief and other staff of the vehicle Regulations Section in servicing meetings of
• World Forum for Harmonization of Vehicle Regulations (WP.29) and to the Administrative and Executive Committees of the 1958, 1998 and 1997 Agreements administered by WP.29: AC.1, AC.3 and AC.4 and to the Adm. Committee for the coordination of work (WP.29/AC.2) (all 3 sessions/ year) (44%),
• Working Party on the Transport of Perishable Foodstuffs (WP.11) (10%),
• Joint Meeting of Experts on the Regulations annexed to the European Agreement concerning the International Carriage of Dangerous Goods by Inland Waterways (ADN) and the Administrative Committee of ADN (4 sessions/year) (17%) by:
•Preparing pre-/in-/post-session document forecasts for Document Management System (DMS).
•Ensuring timely submission/word processing of all official pre-/in-/post-session documents following applicable UN rules.
•Preparing gDoc forms for all official documents.
•Monitoring availability of pre-session documents (all official languages) in ODS and publish them on the website as soon as available.
•Preparing of sets (1 per cabin) of informal documents for interpreters and sets of all documents for all staff servicing the meeting.
•Cooperating with Conference Management Division on meeting organization (nameplates/list of documents, special equipment, meeting room bookings).
•Assisting delegates (visa requests, registration).
•Validating registration requests in the online Contact Data Base.
•Preparing list of registered participants and circulate it to the permanent missions to the UN in Geneva before the session.
•Checking attendance and prepare final list of participants.

B. Under the supervision of the Chief of Vehicle Regulations and Transport Innovation Section (11 percent of time) and the Chief of Road Safety Management and Dangerous Goods Section (10 percent of time), the incumbent will Prepare consolidation of legal instruments by:
•Assisting in support of planning and implementation activities/processes of consolidations of the regulatory framework for vehicle approval;
•Preparing in English and French legal texts to be notified by Contracting Parties to legal instruments, and related consolidated publications, of highly technical nature in the areas of construction of road vehicles and their equipment (11%) and in the field of inland navigation vessels and transport of dangerous goods safety (10%);
•Establishing layout types or inputs data;
•Carefully checking proofs;
•Preparing and collating tables of contents;
•Making final corrections and incorporating any tables, graphs and drawings;
•Submitting documentation and publications to the Conference Management Division for printing;
•Preparing reference material for translations;
•Posting documentation, publications, depositary notifications and other material on the UNECE website;
•Reviewing documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature;
•Identifying inconsistencies;
•Distributing project documents to relevant parties upon approval.

C. Under the supervision of the Chief of Vehicle Regulations and Transport Innovation Section (4 percent of time) and the Chief of Road Safety Management and Dangerous Goods Section (4 percent of time), the incumbent will :
Serve as focal point for the administrative coordination of programme by:
Involving (i) analysis of the related budget parts and/or monitoring and evaluation of the programme, (ii) collaboration with programme and/or project managers on performance reporting (iii) extensive liaison with diverse organizational units such as Conference Management Division, Treaty Section, Secretariat of cooperating organizations to initiate requests, (iv) obtain necessary clearances, (v) process and follow-up on documentation, publications and legal depositary notifications, administrative actions.

D. Provide general office assistance by:
•Responding to complex information requests and inquiries;
•Reviewing, logging and routing incoming correspondence;
•Setting up and maintaining files/records;
•Handling routine administrative tasks;
•Providing guidance/training to new/junior staff and
•Performing other duties as assigned.

Competencies

Professionalism: Knowledge of the organization’s conference policies, procedures and practices. Strong knowledge of applicable UN Rules for Word processing of official documents and document submission. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Work Experience

At least seven (7) years of experience in programme management, administration or related areas is required.
Out of these, four (4) years’ experience within the United Nations common system is desirable.
Experience in servicing intergovernmental meetings is required.
Experience in processing official parliamentary documentation in accordance with applicable rules and procedures and in proofreading technical texts in English and French is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the United Nations Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, ICTY or the Global General Services Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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