Job Opening

Posting Title: Programme Management Assistant, G6
Job Code Title: Programme Management Assistant
Department/Office: United Nations Environment Programme
Duty Station: MONTREAL
Posting Period: 10 August 2020 - 08 September 2020
Job Opening Number: 20-Programme Management-UNEP-136871-R-Montreal (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity. The Convention has three main objectives: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits arising from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by United Nations Environment Programme. This post is located in the Convention on Biological Diversity, Office of the Executive Secretary (OES). Under the overall guidance of the Head of the Access Benefit- Sharing Protocol Unit (ABS) and the direct supervision of the Programment Management Officer responsible for the ABS Clearing-House, the incumbent of the post will perform the following functions:

Responsibilities

A. Provide planning and implementation support, in collaboration with relevant programme managers, for capacity-building, awareness-raising and technical support to governments and other stakeholders with respect to the ABS Clearing-House: i) Provides technical assistance to government officials and other stakeholders to resolve issues related to capacity-building and technical support on the ABS Clearing-House; ii) Monitors status, tracks and analyzes progress related to national implementation of the Protocol and the work done on capacity-building, awareness raising and technical support for the ABS Clearing-House; iii) Ensures all communications, outputs, services provided are properly categorized, updated and recorded and that the requisite follow up actions have been initiated with a view to ensure all issues are resolved in a prompt and organized manner; iv) Develops and maintains productive collaboration with government officials, and other users of the ABS Clearing-House, by identifying their needs and matching them with the appropriate support, keeping them informed on updates and changes to the system, and by anticipating problems and suggesting improved solutions; v) Performs review and analysis of official submissions from governments, as well as, other stakeholders and propose adjustments and improvements to improve the quality of and information submitted when needed; vi) Assists in the preparation and drafting of capacity-building, technical support, correspondence and related communication material; vii) Provides reliable assistance in the coordination, preparation, organization of face-to-face trainings, presentations and webinars for government officials and other stakeholders. B. Support Secretariat’s work in the administration and implementation of the ABS Clearing-House: i) Contributes to and assists in the preparation of relevant official documents, reports, proposals, budgets, notifications and other relevant materials; ii) Contributes to the preparation of reports and reviews by generating a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes; iii) Performs user testing of the functionality of the ABS Clearing-House and related IT systems, suggests improvements, identifies and initiates follow-up on the resolution of issues; iv) Coordinates and supports the translation of the website (importing/exporting of translation packages, coordinating translations with others websites, managing issues related to budget, contracts and procurement of translation services); v) Provides reliable assistance in the coordination, preparation, organization of relevant meetings and capacity-building activities; vi) Prepares, maintains and updates files (electronic and paper) and internal databases (for example on national focal points, publishing authorities, and offline submissions and contacts); vii) Drafts correspondence and communications related to the ABS Clearing-House, including work plan and budgets, notifications, statements, as well as prepares contributions for a variety of periodic reports. C. Manages the system to monitor and track government and stakeholder progress and engagement related to information-sharing and the ABS Clearing-House. i) Maintains and manages the system to track bugs, issues, supports requests and all interactions with government officials and other stakeholders related to the ABS Clearing-House and the technical support helpdesk; ii) Provides statistics, reports, analysis and review of the issue tracking knowledge base and the information on the ABS Clearing-House. iii) Supports the monitoring and evaluation of the ABS Clearing-House and related activities and materials by carrying out targeted surveys and compiling feedback. D) Assists in the overall capacity-building, awareness-raising, technical support and communication work for the Nagoya Protocol and related SCBD activities. E) Performs and carries out other activities and duties as assigned by the supervisor.

Competencies

- Professionalism: Supports the secretariat’s work in the administration of the ABS Clearing-House by providing “customer support” to Parties and other stakeholders in order to encourage the use of the ABS Clearing-House and the submission of relevant information important for the implementation of the Nagoya Protocol through the online platform. Shows pride in work and achievements. Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges. Remains calms in stressful situations.

- Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

Completion of High School Diploma or equivalent is required. Computer skills in particular Microsoft Excel is required. Supplementary training in administration, programme, project management or other related field is required.

Work Experience

A minimum of seven years of progressive work experience in environmental issues, communications, user-experience design, technical writing or related areas is required.
Experience working in an international organization or multicultural environment is desirable.
Experience in Protocol and use of the ABS Clearing-House is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of other UN languages is a strong asset.

Assessment

Evaluation of qualified candidates may include a substantive assessment which will be followed by a competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take up the appointment. Staff members are subject to the authority of and assignment by the Secretary General.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

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United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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