Job Opening

Posting Title: External Relations Officer, P3
Job Code Title: EXTERNAL RELATIONS OFFICER
Department/Office: United Nations Office on Drugs and Crime
Duty Station: BRUSSELS
Posting Period: 09 July 2020 - 15 September 2020
Job Opening Number: 20-Public Information-UNODC-137870-R-Brussels (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located at the UNODC Brussels Liaison Office to the European Union (EU) and its institutions, to the North Atlantic Treaty Organisation (NATO), to the World Customs Organisation (WCO) and to the Belgian Government, in Brussels, Belgium. The incumbent will work under the direct supervision of the Representative of the UNODC Brussels Liaison Office (BRULO).

For more information on UNODC, please visit the following website: www.unodc.org.

Responsibilities

The incumbent will contribute to strengthening relations with all relevant EU institutions and services, in particular with the European External Action Service (EEAS), the Council, the Commission Services, the European Parliament and its relevant Committees and Delegations. In addition, the incumbent will advise the Representative on matters related to the Financial and Administrative Framework Agreement (FAFA) between the European Commission (EC) and the United Nations (UN), specifically by helping to develop the systems to service UNODC Headquarters and Field Offices during formulation, implementation and closure of project proposals in relation to funding agreements. Within assigned authority, the incumbent will perform the following specific duties:

1. Provide substantive policy and technical support in the elaboration, structuring and implementation of funding activities:
• Identify and advance areas of potential cooperation with the EU Institutions; build and maintain contacts to promote support of UNODC activities; monitor and assess EU interests and priorities and make recommendations for exploring new avenues for cooperation.
• Coordinate policy development, including the review and analysis of issues and trends. Organize and prepare written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to position papers etc.

2. Provide support to programme design and implementation and matters related to the Financial and Administrative Framework Agreement (FAFA) between the EC and the UN:
• Review, advise and assist on the conceptualization, formulation and design of EU-funded programmes and project proposals; provide support related to preparation of EC-UNODC contribution agreements, provide technical guidance on contractual matters throughout programme implementation including the closure of projects ensuring timely and quality reporting in compliance with the EU contractual requirements; assist on EU verification exercises and contribute to the early warning and problem-solving functions of the office; discuss and resolve administrative concerns.
• Support in-house knowledge building by developing knowledge products and information material on key programme and contractual processes and delivering regular training sessions to UNODC Headquarters and Field Offices on contract management and project implementation.

3. Ensure maintenance of the established system of data and reports on contributions within existing systems of records including:
• UNODC FADP (Funding Agreements and Donor Profiles) and ERP system. Ensure the timely provision of reports on fund-utilization; maintain a system of up-to-date funding-related information; liaise with other concerned offices and work units and provide and obtain pertinent information.
• Review and update UNODC information in EU databases such as PADOR (DG DEVCO), APPEL (DG ECHO) and OPSYS for the management of EU-UNODC agreements, for periodic transmission of operational and financial information; ensure proper monitoring of the EU’s PROSPECT for the submission of electronic calls for proposals.

4. Contribute to ensuring that the work programme and the activities of UNODC/BRULO are carried out in coordination with relevant organizations of the United Nations system and as well as with other international organizations and Member States:
• Liaise on substantive issues with counterparts in UN and UNODC, both at the duty station and elsewhere at Headquarters and in the field, officials of other organizations and specialized agencies.
• Follow up on UNODC decisions, issues and documentation with relevant officials.

5. Perform other work-related duties as required.

Competencies

Professionalism: Has knowledge and understanding of EU-UN cooperation environment and contractual framework, technical cooperation and resource mobilization. Has an overall understanding of UNODC’s mandates. Is able to conduct effective consultations with stakeholders. Is able to apply sound judgement in the context of assignments given. Has knowledge and understanding of theories, concepts and approaches relevant to crime, drug and/or terrorism-related issues. Has knowledge of policies and practices in international drug control and crime prevention as well as the mandates of the United Nations Office on Drugs and Crime. Has very good research and analytical skills. Is able to identify and contribute to the solution of problems/issues. Has knowledge of various research methodologies and sources, including electronic sources on the internet, intranet and other databases. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

An advanced university degree (master’s degree or equivalent) in business administration, management, public administration, law or related fields is required. A first-level university degree in similar fields in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible professional work experience in fundraising and partnerships including at the international level is required.
Experience in developing partnership with the European Union or similar international/intergovernmental organization/entity is required.
Experience in programme/project management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This position is financed from extra-budgetary resources. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Brussels is classified in the A category (family duty station).

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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