Job Opening

Posting Title: Chief of Section, Budget, P5
Job Code Title: CHIEF OF SECTION, BUDGET
Department/Office: Department of Management Strategy, Policy and Compliance Office of Programme Planning, Finance and Budget
Duty Station: NEW YORK
Posting Period: 20 August 2020 - 03 October 2020
Job Opening Number: 20-Finance-DMSPC OPPFB-138136-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Field Operations Finance Division in the Office of Programme Planning, Finance and Budget (OPPFB) in the Department of Management Strategy, Policy and Compliance (DMSPC). The Chief of Section will report to Chief of Service, Field Budgets.

FOFD supports the Controller in exercising accountability for the financial resources made available by Member States. The Division is committed to ensuring the highest effectiveness and efficiency standards in budget preparation and presentation, including results-based approach to budgeting. The main partners of the Division are the peacekeeping operations and special political missions under each Section's purview, the Department of Peace Operations, the Department of Political and Peace-building Affairs and the legislative bodies. The working environment of field operations is dynamic and the FOFD team is committed to meet the corresponding demands.

Responsibilities

Within delegated authority, the Chief of Section will be responsible for the following duties:

Budget Preparation:
•Provides policy guidance to the Director of the Division, on conceptual strategy and development and management of the implementation of overall strategies and intra- and interdivisional/departmental policies and procedures;
•Plans and co-ordinates review of budget submissions.
•Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and in the field, including programmatic aspects; (b) field operations; ensures compliance with the legislative mandates.
•Co-ordinates the preparation of budget submissions from managers.
•Reviews, analyses and finalizes financial implications to the Security Council statements in light of additional mandates.
•Provides substantive support and guidance to relevant intergovernmental and expert bodies in their budget review; secures approval from the General Assembly.

Budget Administration:
•Manages/issues allotments/appropriations, including redeployment of funds when necessary, ensuring appropriate expenditures.
•Monitors expenditures to ensure that they remain within authorized levels.
•Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
•Establishes and authorizes payments to Governments for troops and formed police units and for reimbursements for contingent-owned equipment and self-sustainment.
•Oversees the review and finalization of budget and performance reports; monitors variances between approved budgets and actual expenditures.
•Provides advice and support to relevant inter-governmental and expert bodies in review of budget and performance reports; secure approval from the General Assembly.

Finance:
•Monitors cash levels and operating reserves for special accounts.
•Provides authoritative advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to UN Financial Regulations and Rules, Staff Regulations and Rules, Administrative Instructions, Bulletins and Circulars.
•Manages staff, plans and discusses with staff individual work programmes and evaluates performance.

General:
•Provides advice and guidance, including training, to Headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.
•Participates in inter-departmental meetings on matters related to resource requirements, programming, financial and budgetary issues.
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to the financing of field operations, ensuring compliance with inter-governmental recommendations and decisions as well as with United Nations policies and procedures.
•Prepares/finalizes reports for intergovernmental bodies and for management on financial and budgetary issues, and correspondence, including guidelines, instructions.
•Reviews and analyses financial and budgetary policies and procedures, makes recommendations for changes and/or modifications.
•Represents the Secretary-General in meetings of legislative organs; represents OPPFB or the Division in inter and intra-departmental meetings.
•Plans, organizes and manages staff and work programme; plans and discusses individual work programmes with staff and evaluates their performance.
•Performs other related duties, as assigned.

Competencies

• PROFESSIONALISM: Knowledge of financial and budgetary principles and practices, budget management and financial administration of resources. Proven analytical skills and ability to provide technical advice in budget management to managers. Ability to manage a programme in a field operation and formulate new strategies and approaches to budget management issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

• MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is desirable.

Work Experience

A minimum of 10 years of progressively responsible experience in accounting, finance, administration, budget, business administration or related area is required.
Demonstrated experience in report-writing on financial and budgetary matters is required.
Experience with the administration of financial and budgetary policies and practices is required.
Experience with financial systems/finance modules of enterprise resource systems, such as Oracle, SAP or PeopleSoft, is highly desirable.
Experience in drafting and finalizing formal reports with substantive and financial content is desirable.
Experience with overseeing the preparation of formal reports by other professional staff, including editorial review, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

- This post is financed by the Support Account for Peacekeeping Operations. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds.

- Staff members of the United Nations Secretariat must fulfill the lateral move(s) requirements, or geographical, to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical move(s) in their Personal History Profile (PHP) and cover note.

- The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in
accordance with established rules and procedures.

- Applicants from troop- and police-contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or
Headquarters support account funded positions in the Department of Peacekeeping Operations and the Department of Field Support, taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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