Job Opening

Posting Title: Administrative Management Officer (2 positions), P4
Job Code Title: ADMINISTRATIVE OFFICER
Department/Office: Secretariat of the Advisory Committee on Administrative and Budgetary Questions
Duty Station: NEW YORK
Posting Period: 28 September 2020 - 11 November 2020
Job Opening Number: 20-Administration-ACABQ-SEC-139628-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

These positions are located in the Secretariat of the Advisory Committee on Administrative and Budgetary Questions (ACABQ). The incumbents will report to the Deputy Executive Secretary.

Responsibilities

Under the direct supervision of the Executive Secretary and Deputy Executive Secretary within limits of delegated authority, the Administrative Management Officer will be responsible for the following:

Analysis and research:
• Reviews reports of the Secretary-General and other relevant documents to analyse and evaluate the management, budgetary and administrative aspects of information and proposals pertaining to activities under the United Nations regular budget, extrabudgetary activities, peacekeeping operations and the United Nations funds and programmes;
• Reviews and analyses statements of programme budget implications of draft resolutions, budgetary and administrative aspects of assigned programmes/projects and decisions of the legislative organs of the General Assembly;
• Prepares briefing notes and notes for the Committee's executive sessions for the Chair and Vice-Chair;
• Identifies problems and issues to be addressed, proposes conclusions and provides technical advise as necessary.

Drafting of reports:
• Attends meetings of the ACABQ and drafts reports of the Committee, setting forth the Committee's observations, conclusions and recommendations on a wide range of managerial, administrative and budgetary issues;
• Liaises with relevant parties and maintains effective collaboration with key officials inside and outside the organization and with the UN Funds and Programmes;
• Prepares statements for the Chairman's introduction of the ACABQ reports to the Fifth Committee of the UN General Assembly.
• Liaises with DGACM editors in the finalization and publication of the ACABQ reports.

Other duties:
• Organizes and prepares written outputs, e.g. drafts background papers, analysis, sections of reports and studies, inputs to publications, etc.;
• Coordinates policy analysis, including the review and analysis of issues and trends, preparation of evaluations or other research activities;
• Makes presentations and briefings on assigned topics/activities;
• Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (on programme budget, policy proposals etc.);
• Provides substantive backstopping to consultative and other meetings, including preparation of documents and presentations to senior officials and members of intergovernmental and expert bodies;
• Participates in field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.;
• Provides inputs to office management and continuous improvement initiatives.

Competencies

Professionalism: Knowledge of the work of the United Nations and the organization's budgetary, administrative and financial systems, structures and rules. Tact and ability to appreciate the political nuances of the questions under discussion. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master's degree or equivalent) in business administration, management, law, economics, international affairs, finance, public administration or other liberal arts course of study. A first level university degree with two additional years of relevant work experience may be accepted in lieu of an advanced university degree in the specified fields of studies.

Work Experience

At least seven years of progressively responsible experience in law, economics, international affairs or budgetary and financial management is required.
Experience in drafting reports in English, preferably on administrative and budgetary issues, is required.
Experience in producing substantive reports and papers on technical issues is required.
Experience in the financial regulations, rules and administrative procedures of the UN or other international organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required; knowledge of another official UN language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

These posts are financed by the Support Account for Peacekeeping Operations. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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