Job Opening

Posting Title: FINANCE AND BUDGET OFFICER, P3 (Temporary Job Opening)
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 17 September 2020 - 23 September 2020
Job Opening Number: 20-Finance-UNEP-141044-J-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP’s Division of Law works with international and non-governmental organizations, national and local governments, business and industry to develop and implement policies, strategies and practices that are cleaner and safer, incorporate environmental costs, use natural resources efficiently, reduce pollution and risks for humans and the environment, and enable the implementation of conventions and international agreements.

This position is located in UNEP, Africa Office, OzonAction Branch within the Law Division, Paris duty station. Under the overall supervision of the Chief, OzonAction Branch and the direct supervision of the Head of Programme, Delivery and Management Unit, the incumbent will be responsible for the following:

Responsibilities

1. Assist in the preparation of the OzonAction projects:
• Monitor the preparation of project documents and their subsequent revisions in liaison with programme officers; ensure proposals are in line with the Multilateral Fund Executive Committee (ExCom) requirements, including bilateral parties, and in accordance with UNEP format;
• Review legal instruments with implementing partners before administration clearance;

2. Assist in the coordination of project implementation of the OzonAction Programme:
• Act as focal point for all project management related matters within the Compliance Assistance Programme in the Africa Office,
• Liaise with the programme officers, in preparing project documents, submission of projects to the Excom, reports to bilateral parties, liaising with the UNON Budget and Financial Management Service (BFMS) as necessary; ensure that sub-allotments to the regional offices are processed; coordinate with programme officers to monitor expenditures.

3. Monitor expenditure on a timely basis, ensuring that they are within the approved budget:
• Liaise with UNON regarding the financial allocations per ExCom approvals, providing reports as requested;
• Coordinate the submission of Approval Sheets and follow up each Excom approval;
• Communicate to Regional Coordinators, Programme Officers and the Chief of OzonAction Branch, on the status of funds available;
• Enure that expenditures are correctly reflected;

4. Preparation of progress reports to be submitted to the ExCom and bilateral parties:
• Coordinate and check financial reports as well as progress reports submitted by national implementing partners and liaise with regional coordinator.
• Coordinate and check submissions of Project Completion Reports;

5. Budget Administration:
• Issue allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitor budget implementation and determine/recommend reallocation of funds when necessary.
• Monitor expenditure to ensure that it remains within authorized levels.
• Review all requisitions generated by Umoja for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds.
• Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Prepare relevant documentation with respect to budget performance submissions.
• Review and make appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Provide substantive support to intergovernmental and legislative bodies.

6. General:
• Keep up-to-date documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Act as certifying officer, certifying the availability of adequate funds.
• Provide data for the preparation of bids, purchase orders, consultant contracts and commercial contracts, as relevant.
• Participate in meetings, assisting in the presenting of financial reports and progress reports to the Excom and donors.
• Perform other related duties.

Competencies

PROFESSIONALISM: Knowledge of financial principles and practices. Knowledge of UN or international Financial Rules & Regulations and guidelines, administrative procedures,
and channels of communication. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree in Management, Economics or Business Administration or related field is required. A first level university degree in combination with two (2) years of qualifying experience may be accepted in lieu of the advanced degree.

Work Experience

A minimum of five (5) years’ professional experience in finance, administration, budget, business administration or related area is required.
Experience in preparing financial reports is required.
Experience working with Enterprise Resource Planning (ERP) systems is desirable.
Experience with the reporting requirements of Multilateral Fund Executive Committee (ExCom ) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

Special Notice

This position is temporarily available for a duration of seven (7) months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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