Job Opening

Posting Title: INTERN - Human Resources Management [ADMINISTRATION] (Remote working), I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: United Nations Office at Vienna
Duty Station: VIENNA
Posting Period: 11 September 2020 - 27 September 2020
Job Opening Number: 20-Administration-UNOV-141179-J-Vienna (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The internship position is located in the Planning, Contracting and Reporting Unit, Staffing, Diversity and Outreach Section, Human Resources Management Service, Division for Management, United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC) and envisaged for a period of 6 months with a starting date as soon as possible. The internship will be undertaken remotely from the intern's country of residence and does not involve travel to Vienna.

HRMS is committed to attracting and cultivating a pool of diverse talent, fortifying a dynamic and an inclusive organizational culture, and supporting a transformational and accountable leadership that aims to strengthen our organizational capabilities. HRMS strives to continuously develop a professional and mobile workforce equipped with the knowledge, skills and experience to accomplish our ambitious and important organizational mandates together with key stakeholders.

The internship is UNPAID and full-time; i.e. 5 days per week (40 hours). The selected intern will work under the supervision of the leader of the Consultant and Individual Contractors Engagement Team .

For more information about the work of UNOV and UNODC, please visit www.unodc.org and www.unov.org respectively.

Responsibilities

Daily responsibilities will vary and depend on the individual’s background. Daily duties may include:

• Assisting in engagement of personnel and on boarding process
• Assisting with drafting and designing of communication materials related to recruitment for outreach purposes
• Assisting in compiling statistics related to recruitment
• Assisting in developing an extensive frequently asked questions (FAQs) and updating the relevant web pages
• Assisting in preparation of background information, data and reports for various meetings
• Participating in meetings and taking minutes/notes as required
• Performing any other relevant duties assigned.

Competencies

The United Nations Core Competencies include:

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Communication: Ability to draft clearly and concisely, good written and oral language skills.
• Teamwork: Good interpersonal skills, ability to work collaboratively with colleagues from different national and cultural backgrounds to achieve organizational goals.
• Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
• Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (c) have graduated with a university degree (as defined above); For this particular internship, major in in one of the following areas is required: human resources management, business or public administration, social sciences or related.
• Proficient in standard software applications and advanced IT skills; Graphic design, desktop publishing skills will be considered as an advantage;
• Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to understand and be tolerant of differing opinions and views.

Languages

English and French are the working languages of the United Nations Secretariat. For the internship, fluency in spoken and written English is required. Knowledge of another UN official language is an advantage.

Assessment

Short-listed candidates will be contacted by hiring manager directly for a written test and an interview.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:

• Title of degree you are currently pursuing
• Graduation date (when will you graduate or when did you graduate from the programme?)
• List of IT skills and programmes that you are proficient in
• List of your top three areas of interest
• Explain why you are the best candidate for this specific internship
• Explain your interest in the United Nations Internship Programme

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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