Job Opening

Posting Title: Senior Administrative Officer, P5 (Temporary Job Opening)
Job Code Title: SENIOR ADMINISTRATIVE OFFICER
Department/Office: Department of Management Strategy, Policy and Compliance Office of the Under-Secretary-General
Duty Station: NEW YORK; NEW YORK;
Posting Period: 17 September 2020 - 23 September 2020
Job Opening Number: 20-Administration-DMSPC OUSG-141364-J-New York (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Business Partner Service in the Office of the Under-Secretary-General for Management Strategy, Policy and Compliance.

The Department of Management, Strategy, Policy, and Compliance (DMSPC) provides policy leadership in all management areas through a clear, integrated global management strategy and policy framework and through strengthened monitoring, evaluation and accountability mechanisms that oversees the exercise of delegated authorities in an environment of decentralized management.

The incumbent reports to the Chief of Business Partner Service (BPS).

Responsibilities

Within delegated authority, the Senior Administrative Officer will be responsible for the following duties:

Policy and Planning

• Assists the Under Secretary-General, Chief, BPS and senior management in the development and implementation of the administrative and human resources management framework to meet the evolving organizational operational needs and achieve the strategic organizational objectives for geographic diversity and gender parity in the Department.
• Plans, organizes, manages and supervises the work of the Human Resources Team within the Business Partner Service.
• Advises senior management and Programme Managers on human resources, staff management relations, and general administration issues and practices.
• Produces major/complex reports for management.
• Provides advice and support for the Chief of Business Partner Service and senior management in such areas as technical cooperation activities, special reviews of operational objectives and related administrative policies/procedures, etc.
• Coordinates personnel support services to ensure departmental requirements are met.
• Participates, on behalf of the Department, in task forces and working groups of the Secretariat on human resources and administrative matters, including the implementation of the information management system.
• Prepares comments in response to management evaluation requests, appeals and to reports of internal and external auditors and other oversight bodies.

Human Resource Management

• Takes the lead in coordinating the full range of staff and human resource administration related issues, ensuring departmental requirements are met. This involves overseeing development and maintenance of staffing table records; interpretation and application of staff rules relating to human resource issues; preparation of staffing projects and other ad hoc status reports on those issues.
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the UN Staff Rules and Regulations.
• Identifies potential management reviews of high sensitivity and complexity. Defines problems to be addressed in management reviews; directs the work of review teams through all stages.
• Ensures all actions are in compliance with established procedures for recruitment, transfer, placement and separation of staff promotions as well as mobility and career development; gender equality and staff management relations.
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Oversees and coordinates with the Budget Team management of “Organizational Management (OM)” duties for staffing table and work related to operational travel programme in Umoja for the Department.
• Reviews posts incumbency reports for purposes of vacancy management and staffing table control.
• Advises on workforce planning; Identifies recruitment needs and priorities in coordination with client offices, develops and implements recruitment strategies; monitors and ensures timely filling of posts in accordance with established policies and procedures; Acts as Staffing Table Manager and Senior Recruiter approving issuance of temporary/job openings, oversees and clears selection recommendations submissions for approval by Heads of Offices and/or officials with the delegated selection authority. Provides guidance on policy relating to the Staff Selection System.
• Coordinates actions and provides advice on matters related to performance management including ePerformance compliance and reporting.

Budget and Finance

• Certifies travel requests and claims in travel claim portal.
• Identifies deviations from plans and proposes corrective measures.
• Establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.

General Administration

• Keeps abreast of developments in the field of human resources, budgetary and financial management.
• Provides guidance and leadership to more junior staff.
• Assists the Chief of Business Partner Service in any ad hoc projects as requested.

Competencies

• Professionalism: Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to the Head of Department/Office and managers. Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions. Has technical knowledge of all aspects of human resources management, in particular with regard to staffing matters; has knowledge of the United Nations staff rules and regulations, human resources policies, procedures and practices; proficient in the use of information management systems, including e-staffing systems and other computer applications. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to Formatted: No bullets or numbering take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

• Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in business management, human resources, finance, public administration or related area. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in administration, budget, finance, human resources management, or related field.
Experience in handling complex organizational issues and managing large staffing tables is required.
Experience in the implementation of Human Resources policies, procedures and practices in an international organization is required.
Experience in defending administrative decisions through a formal dispute resolution mechanism of a public international organization is required.
Experience in using ERP system, such as Umoja, for staff administration is required.
Experience in providing strategic human resources advice, particularly in relation to achievement of organizational objectives is desirable.
Experience in planning and preparing recruitment strategies for meeting organizational needs is desirable.
Experience in using e-staffing management tools, such as Inspira, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available until 31 March 2021. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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