Job Opening

Posting Title: SUPPLY OFFICER, P3
Job Code Title: SUPPLY OFFICER
Department/Office: United Nations Support Office in Somalia
Duty Station: MOMBASA
Posting Period: 29 September 2020 - 12 October 2020
Job Opening Number: 20-Logistics and Supply Chain-UNSOS-141940-F-Mombasa (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

Under the overall supervision of the Chief Engineering and Facility Maintenance and Management Section, the incumbent will report to the Chief of Unit Supply Section.

Responsibilities

Within delegated authority, the Supply Officer, will be responsible for the following duties:

•Develops, reviews, monitors, assesses and manages technical contracts for the provision of supplies and engineering and facilities maintenance support services.
•Plans and prepares cost estimates/budget implications and long-term forecasts of organization’s requirements for supply support and engineering and facilities maintenance services.
•Assists in developing engineering and facilities maintenance contracts and associated services, including the preparation of statements of work (SOW)/specifications, technical evaluations, and presentation of cases to the Local Committee on Contracts (LCC)/Headquarters Committee on Contracts (HCC).
•Ensures that routine Quality Control (QC) and Quality Assurance (QA) of items and equipment are in place to validate the contractual terms and conditions.
•Assists in establishing cost data and estimates on engineering-related requirements of current and planned projects.
•Ensures that the engineering assets and materials stored in Mombasa Logistics Base is organized, aging stock, write off the assets are handled in close coordination with EFMMS Inventory Management Unit.
•Carries-out technical evaluation of offers particularly for those related to the supply of engineering and facilities maintenance goods and materials, and construction-related works, after contract has been awarded to successful contractor, supervises coordinates and monitors implementation of contract and progress on the provision of required services to ensure compliance with the required technical parameters and other related terms and conditions of the contract.
•Ensures that accurate and complete accounting systems and reporting mechanisms are functioning and that all relevant records are maintained.
•Initiates and oversees periodic reviews of policies, practices and directives to ensure best practices in supply issues, standards and procedures.
•Monitor and analyze contract performance to ensure compliance with contract terms, schedules and cost objectives.
•Liaises with the Mission Contract Management Unit/Compliance Management Section in the resolution of contractual implementation disputes.
•Analyzes problems, audit and performance reports on mission activities and provides remedial action programs where required.
•Implement the Unit’s work program; supervises, trains and monitors performance indicators for staff.
•May provide guidance to or supervise new/junior staff.
•Perform other related work as required.

Competencies

•Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable

Education

•Advanced university degree (Master’s degree or equivalent) in business administration, public administration, supply chain management, law, engineering or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. University degree in Civil Engineering is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in supply services, supply chain management, logistics, engineering, property management or related area.
Experience in managing support services in international operations in a post conflict environment is desirable.
Experience in facilities maintenance and construction are desirable.

Languages

English and French are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required; knowledge of another UN official language is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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