Job Opening

Posting Title: Deputy Executive Secretary, Programme Support, D2
Job Code Title: Deputy Executive Secretary
Department/Office: Economic Commission for Africa
Duty Station: ADDIS ABABA
Posting Period: 24 November 2020 - 28 March 2021
Job Opening Number: 20-Administration-ECA-145405-D-Addis Ababa (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

ECA's mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 SDGs and Agenda 2063.

The mission is guided by ECA's five new strategic directions which are: advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues.

This post is located in the Office of the Executive Secretary of the Economic Commission for Africa in Addis Ababa, Ethiopia.

Responsibilities

The incumbent works under direct supervision of the Executive Secretary and in close collaboration with the Deputy Executive Secretary (Programme). The Deputy Executive Secretary (Programme Support) will assist the Executive Secretary in carrying out the mandate of ECA, through its core functions, namely, its convening function, its function as a think tank and its operational function. Within delegated authority, the Deputy Executive Secretary will be responsible for the following functions:

•Assists the Executive Secretary in the planning, coordination, direction and management of the programme support functions of ECA in support of its mandate to promote economic and technical cooperation for economic and social development of member states.
•Contributes to the implementation of the Commission's mandate by coordinating the work of the Publications Conference, and Knowledge Management Division and the Division of Administration, and providing the necessary managerial, logistical and administrative support required for the fulfilment of the mandate, including such areas as human resources management, program budget and finance, Supply Chain Management, Knowledge management, etc.
•Advises the Executive Secretary on all matters pertaining to human resources management, and administrative support and its work with other institutions.
•Plans, organizes, implements, manages and oversees the activities of all administrative and programme support operations.
•Provides effective management of human, financial and material resources of the Commission.
•Identifies broad strategies required for the development and implementation of the Commission's work programme.
•Ensures development, preparation, coordination and monitoring of overall work plans, strategies and programmes for the programme support activities of the Commission and takes the lead in securing the required human and financial resources for the Commission.
•Establishes a set of sound policies, procedures, practices, standards and tools that are consistent with UN regulations, rules, policies and practice in order to ensure proper budget, accounting, financial and human resources management and control.
•Liaises, negotiates and coordinates with national authorities with respect to administrative and programme support matters.
•Works with the Deputy Executive Secretary, Programme to ensure that the human resources requirements and staff are aligned with the overall priorities of the organisation.
•Provide additional support to the Executive Secretary and act as the point person on all matters related to the United Nations reforms with support from the Strategic Planning, Oversight and Results Division.
•Contributes and supports ECA's think tank and research functions.
•Act as Chairperson of the various standing and ad-hoc interdivisional management support committees established by the Executive Secretary.
•Ensures the provision of guidance, performance evaluation, supervision and mentoring to all administrative support and other staff in the areas of his/her responsibility.
•Maintains good order and discipline of staff under his/her overall supervision.
•Represents the Commission before legislative bodies, providing information and clarification in support of budget proposals.
•Represents the Executive Secretary at meetings, protocol and ceremonial occasions, etc. Performs related duties as may be required by the Executive Secretary, e.g., provides briefing to visiting senior officials on mission, administrative and technical support activities, etc.
•Performs other related work as required by the Executive Secretary.

Competencies

Professionalism: Ability to provide seasoned effective specialized advice in a broad range of human resources, financial, logistical, and administrative areas to the Executive Secretary, and to Headquarters and senior ECA staff; ability to ensure adequate preparation of reports or rationale with respect to key logistic and administrative decisions; strong negotiation and conflict-resolution skills. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility of delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Masters or equivalent) in business or public administration, human resources management, finance, accounting, social science or related area is required.

A PhD in the specified or other related areas is an advantage. A first-level university degree (Bachelor's or equivalent) in the specified fields with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

Over fifteen years of experience in administration, budget, financial management, logistics, information technology, communication or related field is required.
Demonstrated experience in managing organizational budgets, operations, procurement and supply chain management is required.
Experience in dealing with audit matters, including working with auditors and developing audit reports is desirable.
Experience in management of development programmes in the context of Africa is desirable.
Experience in handling a multidisciplinary portfolio of tasks and duties is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in one of the working languages of the UN Secretariat, English or French is required. Knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include assessment exercises which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

An impeccable record for integrity and professional ethical standards is essential.

Staff members appointed to the current position are required to submit a financial disclosure statement upon assignment or appointment and annually thereafter.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 July 2020, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Timor-Leste, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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