Job Opening

Posting Title: SENIOR PROGRAMME MANAGEMENT OFFICER, P5
Job Code Title: SENIOR ADMINISTRATIVE OFFICER
Department/Office: United Nations Environment Programme
Duty Station: GENEVA
Posting Period: 05 February 2021 - 21 March 2021
Job Opening Number: 21-Administration-UNEP-146375-R-Geneva (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.

The post is located in the Secretariat of the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal, the Rotterdam Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides in International Trade and the Stockholm Convention on Persistent Organic Pollutants (BRS), in Geneva duty station.

Under the supervision of the Deputy-Executive Secretary, the incumbent heads the Funds Management, Administrative and Human Resources Section and is responsible for the provision of administrative, executive and advisory service to BRS. Specifically, the incumbent will be responsible for the following duties:

Responsibilities

(1) Policy, planning and programme implementation:
• Advises the Executive Secretary and the Deputy-Executive Secretary and provides inputs on the implementation of corporate policies and initiatives as related to administrative and financial arrangements. • Advises senior management on budgeting, financial, human resources and general administration and management information issues and practices.
• Produces major/complex reports for management, headquarters and donors.
• Provides advice and support to senior and programme management on operational aspects and implications of programme implementation, project budgeting, review of project documents, proposals, audit, monitoring & evaluation, clearance of legal instruments, special reviews of operational objectives and related administrative policies/procedures as applicable.
• Participates, on behalf of the Secretariat of the Basel, Rotterdam and Stockholm Conventions (BRS), in task forces, meetings and events on Administrative issues.
• Actively monitors the BRS portfolio of funds, including the General Trust Funds for Assessed Contributions, the Special Trust Funds for Voluntary Contributions, the Trust Funds Overhead Account etc. and advises on allocation and efficient use of funds in compliance with the United Nations Financial Rules and regulations.

(2) Human Resource Management
• Takes the lead in coordinating the full range of staff and human resource administration-related issues, ensuring the Secretariats’ requirements are met. This involves overseeing development and maintenance of staffing table records; interpretation and application of staff rules relating to human resource issues; preparation of staffing projects and other ad hoc status reports on those issues.
• Identifies potential management reviews of high sensitivity and complexity. Defines problems to be addressed in management reviews; directs the work of review teams through all stages.
• Ensures all actions follow operational procedures for recruitment, transfer, placement and separation of staff promotions as well as mobility and career development; gender equality and staff- management relations.
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provides advice on recruitment of consultants, interns, non-reimbursable loan agreements and other non-staff modalities.

(3) Budget and Finance
• Ensures strategic and efficient management of the Secretariat of the Basel, Rotterdam and Stockholm (BRS) portfolio of funds, including the General Trust Funds for Assessed Contributions, the Special Trust Funds for Voluntary Contributions, the Trust Funds Overhead Account. Prepares budgets and costs projects for financial and human resources purposes. Reports expenditures and delivery rates to Senior Management.
• Reviews and certifies financial transactions and reporting.
• Leads, oversees and coordinates preparation and implementation of the programme of work and budgets.
• Regularly informs senior management on budget expenditures and rates of delivery.
• Monitors expenditures to ensure that they remain within authorised levels. Exercises control over budgetary expenditures from these resources and advises senior management regarding the allocation/availability of budget resources.
• Serves as lead financial officer to the Secretariat, providing guidance and direction on business and resource planning. Formulates strategic direction and evaluates strategic options, particularly in terms of resource implications. Assumes the lead role in monitoring and supporting the execution of these strategies to achieve maximum impact.
• Prepares responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations.

(4) General Administration:
• Oversees travel, procurement information technologies, asset and facilities management functions.
• Liaises and leads on strategic relationships with main service providers including United Nations Office at Geneva (UNOG) and United Nations Office at Nairobi (UNON).
• Manages and supervises staff of the Funds Management, Administrative and Human Resources Section• Prepares performance reports and medium-term plans for administrative staff.
• Acts as Second Reporting Officer (SRO) of all programme support staff of the section.
• Mentors administrative staff in accomplishing their goals and objectives and fosters harmonious working relationships.
• Acts as Office-in-Charge of the Secretariat in the absence of the Executive & Deputy Executive Secretary.

(5) Perform any other relevant duties as may be assigned.

Competencies

PROFESSIONALISM: Knowledge of Fund Management, including procurement and certification, Administration and Human Resources practice, policies and procedures in a multilateral environment. Ability to liaise and lead on strategic relationships with main service providers, both internal and external to the UN. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

LEADERSHIP: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education

Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree in combination with two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten (10) years of experience in administration, budget, finance, human resources management or related field is required.
Experience working with Enterprise Resources Planning System (ERP) is required.
Work experience in fund management with the United Nations or any other international organization is desirable.
Experience in advising on the allocation and efficient use of funds in compliance with the United Nations or other international organizations' financial rules and regulations is a desirable.
Experience in providing expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the UN Staff Rules and Regulations or other international organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of another UN language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Staff members of the United Nations Secretariat must fulfill the lateral or geographical move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical moves in their Personal History Profile (PHP) and cover note.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher, temporary or fixed-term positions and their applications will not be considered.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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