Job Opening

Posting Title: Chief of Staff, P5
Job Code Title: CHIEF OF STAFF
Department/Office: United Nations Mission to support the Hodeidah Agreement
Duty Station: HODEIDAH
Posting Period: 30 December 2020 - 13 January 2021
Job Opening Number: 20-Political Affairs-UNMHA-147489-F-Hodeidah (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The position of the Chief of Staff (CoS) will be based in the United Nations Mission in Support of the Hudaydah Agreement (UNMHA), Hudaydah, Yemen and within delegated authority, the incumbent will report to the Head of Mission (HoM).

UNMHA was established by Security Council resolution 2452 (2019) and is mandated to support the implementation of the Agreement on the City of Hudaydah and Ports of Hudaydah, Salif and Ras Issa as set out in the Stockholm Agreement.

Responsibilities

Within the limits of delegated authority, the Chief of Staff will be responsible for the following duties:

Management:
• Ensures the effective direction and integrated management of all the mission's activities in line with the strategic vision and guidance of the Head of Mission (HoM).
• Oversees the internal management of the mission on behalf of the HoM, including the development of, advice on and promotion of policies on management issues, including risk management.
• Facilitates the translation of policy intent and high-level direction of mission leadership into viable tasks, and works with components to ensure their effective implementation.
• Directs and oversees core integrated processes and mechanisms that enable the integrated delivery of the mission's mandate, including programme management, reform/change management, information management and crisis management.

• Under the direction of the HOM and within the delegated authority, oversees and coordinates core integrated processes, mechanisms and management teams that enable the integrated delivery of the mission’s mandate.

• Holds the overall management responsibility for the staff working in the immediate office of the HOM and for ensuring that the HOM receives the required support to carry out her/his functions. Serves as the focal point in the Office of the HOM for all sensitive personnel and management issues; Interface with the Chief of Mission Support on all personnel matters, and oversee senior staff selection processes.
• Serves as the focal point in the Office of the HoM for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services and the Resident Auditor.

• In coordination with regional CDU office, advises the HOM on all matters relating to conduct and discipline issues in respect of all categories of personnel, including related recommendations on disciplinary or administrative actions.
• Ensures mission’s compliance with United Nations gender policies including standards on gender parity across mission components
• Ensures the mission has measures in place to uphold United Nations policies on sexual abuse and exploitation.
• Ensures that managers across the mission are counselling, mentoring staff and evaluating staff.
• Liaises with all components to advise and ensure the use of the best methods for achieving the objectives and priorities of the operation/mission in accordance with its mandate

Planning and budgeting:
• Oversees Mission-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations-system-wide integrated planning processes and incorporates mandated cross-cutting issues, such as gender mainstreaming; and, supervises and provides managerial guidance to mission planning staff to this effect.
• Ensures the proper conduct of processes critical to the delivery of mandate implementation, with regard to strategic planning, policy coordination and senior level decision-making. The CoS also ensures a clear understanding across all mission components between substantive priorities and support capacities; and, liaises with all mission components to advise and ensure the use of the best methods for achieving the objectives and priorities of the operation/mission in accordance with its mandate. Facilitates the translation of policy intent and high-level direction by leadership of the operation/mission into viable work plans, and works with components to ensure the implementation of those work plans.
• In coordination with the Chief Mission Support, ensures an integrated approach to the results based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive mission components.
• Periodically reviews, with the mission leadership team, the delivery of component work plans, identifying necessary adjustments to mission plans and/or revised assumptions, as appropriate.
• Coordinates the development and implementation of cross-cutting and management policies among the various components of the Mission and liaises with the United Nations Country Team on the same, when required, and in coordination with the Deputy Head of Mission, as appropriate.
• Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Mission prior to submission to the HoM. Reporting, communications and information management:
• Ensures effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York.
• Oversees mission-wide, integrated procedures and systems for information analysis and management, including intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content.
• Oversees the establishment and proper functioning of mission planning capacity.
• Oversees the implementation of knowledge management approaches throughout the mission, such as handover notes, after-action reviews and end-of-assignment reports.
Reporting, communications and information management
• Ensures effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York.
• Oversees mission-wide, integrated procedures and systems for information analysis and management, including intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content.
• Oversees the implementation of knowledge management approaches throughout the mission, such as handover notes, after-action reviews and end-of –assignment reports.

Protocol:
• In close consultation with the HoM and Chief Mission Support, facilitates discussions between the mission and national government on issues related to the mission's functions.
• Advises the HoM on protocol matters and supervises and provides guidance on the preparation and coordination of official visits.

Competencies

Professionalism: Experience of multilateral diplomacy; project management; seasoned political analyst with extensive experience in political outreach, facilitation, analysis, advice and reporting; Strong communication and analytical skills, as well as political acumen. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather then personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men and all areas of work.

Planning and organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjust priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Managerial Competencies

Judgement/ Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a 5/recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; appraises performance fairly.

Education

An advanced University Degree (Master's degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, or military studies is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in such areas as: political, social, civil, military or legal affairs; public or business administration; or management is required.
Management experience in multicultural settings, including coordination of interdisciplinary teams is required.
Experience serving in an international organization is required.
Experience in inter-agency operational planning and analysis is required.
Out of the 10 years required experience, a minimum of 4 years of experience in a field mission is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Fluency in Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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