vacance de poste

Intitulé publication: LOGISTICS/SHIPPING ASSISTANT, G6
Intitulé code d’emploi: Assistant à la logistique
Département / Bureau: Commission économique pour l'Afrique
Lieu d'affectation: ADDIS ABABA
Période de candidature: 26 janvier 2021 - 24 février 2021
No de l’appel á candidature: 21-Logistics and Supply Chain-ECA-148575-R-Addis Ababa (R)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

The Economic Commission for Africa’s (ECA) mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

The mission will be guided by ECA’s five new strategic directions which are:

Advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

The positions is located in the Shipping and Logistics Unit of the Supply Chain Management Section (SCMS) within the Division of Administration (DOA) at the United Nations Economic Commission for Africa.

Responsabilités

Within delegated authority, the Shipping/Logistics Assistant will be responsible for the following duties:

•Supplies/organizes the duty free importation, exportation and insurance of all official goods as well as of vehicle and other personal and household effects of staff with duty free entitlements;
•Verifies that both outgoing and incoming shipments, consignments and cargo contain approved materials only;
•Draft note verbale, diplomatic declarations, credit letters, shipping advice ,explanatory letters, certificates and other documents and correspondence required to support the duty free import and export of shipments;
•Prepares tender and bid documents for service required by the Unit; prepare monthly report for the Chief of SCMS and Logistics Unit on the activities of the Unit as well as on the status cases (i.e. on progress on time to be cleared etc);
•Assist in the preparation of budget, statistics and other statements relating to the Shipping and Logistics Unit for supervisor and management;
•Checks, verifies and processes for payment through UMOJA, invoices for services rendered to the Commission by air carriers, movers and packers, transit agents and the maritime and Transit Services. This involves apportionment of costs between the organization and staff members in the case of personal shipments;
•Submits verified invoices to the Unit supervisor for certification prior to submitting to the Finance Section for payment;
•Organizes and coordinates the processing of diplomatic declarations for the purchase of consumables and goods for the official use of the Secretariat;
•Briefs new staff members on privileges and immunities on the activities and service rendered by the unit as well as on rules, procedure, and host country agreement; attendance record of the Unit;
•Maintains and updates database relating to incoming and outgoing shipments both organizational and staff members’ personal property and staff members’ duty free purchases and sales of household goods;
•Arranges the appropriate documentation and permits required for the clearance importation and exportation of each type of goods (ranging from vaccines, medical equipment and other medical supplies, communication equipment) as well as for each type of shipment;
•Ensure that each consignment is supported by all relevant documents which are required for security government approval to clear or to export shipments;
•Arrange appropriate insurance through UN official insurers in New York, Geneva or Vienna for outgoing consignments; arranges, facilitates and follow up insurance claims for damaged organizational and personal shipments;
•Ensures follow-up and timely endorsements of diplomatic declarations by the Customs Authority so as to minimize demurrage charges or other loss or damage to shipment at the airport, seaport and railway station; issue clearing instruction to vessel owners, air carriers and their representatives and agents; assigns approved documents to clearing assistance for clearance;
•Ensures that imported goods are safely cleared from the bonded warehouse and are delivered without delay to consignees and ensures their written confirmation of receipt indicating the conditions of the goods;
•Assist staff members in the exportation of their personal effects by advising on their privileges and obligations; solicits quotation for the collection, packing and dispatch of official and personal consignments; selects a packer and arranges pre-survey and packing;
•Prepare briefs to the property Survey Board for decisions on case of unsuccessful insurance claims requiring the Board ‘s action;
•Other emergency or special duties as may be assigned periodically by the Chief of SCMS and Supervisor of the Unit;
•Performs other duties as required.

Compétences

•Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Knowledge of the Organization’s financial rules and regulations, as well as budgetary, administrative procedures, policies and directives, with respect to specialized tasks in supply management, logistics and transport operations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Formation

High school diploma or equivalent is required. Must have passed the United Nations Global General Service Test (GGST) - refer to the Special Notice section for additional information.

Expérience professionnelle

Seven years of experience in logistics, procurement, warehousing, administrative services, or a related area is required.

Connaissances linguistiques

For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official UN language is an advantage.

Méthode d'évaluation

Evaluation of qualified candidates may include a substantive assessment which may be followed by a competency-based interview.

Notice spéciale

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test. Having passed the Administrative Support Assessment Test [in English] at the United Nations Headquarters or at certain United Nations Offices Away from Headquarters (OAHs) may be accepted in lieu of the GGST.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

An impeccable record for integrity and professional ethical standards is essential.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Charte des Nations Unies

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s'entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu'il entrave la bonne marche du service, est présenté comme une condition d'emploi ou crée au lieu de travail un climat d'intimidation, d'hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

La considération dominante dans l’engagement, la mutation ou la promotion du personnel est la nécessité de s’assurer les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. En acceptant une offre d’engagement, les membres du personnel sont soumis(es) à l’autorité du Secrétaire général, qui peut leur assigner l’une quelconque des tâches ou l’un quelconque des postes de l’Organisation des Nations Unies, conformément à l’alinéa c) de l’article 1.2 du Statut du personnel. Dans ce contexte, tous les membres du personnel recrutés sur le plan international sont tenus de changer de fonctions périodiquement à l’intérieur d’un même lieu d’affectation ou dans un autre lieu d’affectation, dans les conditions fixées par le Secrétaire général.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

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Désolé, cet appel à candidature n'est plus disponible.
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