Job Opening

Posting Title: CLIENT SERVICES OFFICER (CLIENT RELATIONS), NOC
Job Code Title: CLIENT SERVICES OFFICER
Department/Office: Regional Service Centre at Entebbe
Duty Station: ENTEBBE
Posting Period: 05 March 2021 - 03 April 2021
Job Opening Number: 21-Administration-RSCE-150811-R-Entebbe (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support. In addition to these services, the Office of the Director RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

For more information, please visit https://rsce.unmissions.org.
The position is in the Regional Service Centre Entebbe (RSCE) in the Client Services Delivery Pillar. The incumbent will report to the Chief, Client Service Delivery Pillar.

Responsibilities

Within delegated authority, the Client Service Officer (Client Relations) will be responsible for managing client relations, and specifically the Client Relations and Knowledge Management Unit. This includes strategic analysis, knowledge management of the Pillar, Service Line relationship management, service quality monitoring and reporting and carry out the following duties:
General Responsibilities
•Initiate quality assurance activities to assess and improve performance and align performance to service level agreement.
•Gather information about the challenges faced by clients and identify ways to better address those needs.
•Develop and maintain good relationships with clients.
•Undertakes survey initiatives – deploys client satisfaction survey, designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
•Prepares various client service-related reports and analyses
•Update customer service tools and dashboards in coordination with Unit team members.
•Carry out client service quality management activities in collaboration with other team members.
•Participate in the process of providing continuous client service staff training.
•Participate in the development of the stakeholder management and communication plan.
•Monitor customer service metrics in collaboration with the other Client Services Officer.
•Monitor and assess client service activities to proactively satisfy clients.
Focal point for knowledge management and will lead knowledge management initiatives and support capacity building within the Pillar.

Customer Service Responsibilities
•Providing management and supervision and technical assistance for the client relations unit
•Initiate and support continuous improvement opportunities (both system and procedural).
•Collect and provide information for monthly key performance indicators.
•Plan and schedule mission visits to gather information and feedback about client services.
•Work closely with client entities counterparts to resolve escalated issues.
Other Responsibilities
•Supports recruiting, staffing, and onboarding processes as appropriate.
•Oversee performance management processes and complete performance evaluations for direct reports.
•Oversee time management processes (e.g., time approval, scheduling, etc.).
•Coach and mentor the process experts and customer service representatives to continuously improve performance and achieve individual and team objectives.
•Coordinate and liaise closely with key stakeholders as well as operations management as appropriate.
•Plan and develop reports on the operational and strategic objectives.

Competencies

Professionalism: Knowledge of the quality metrics and customer services metrics, service level agreements and customer survey techniques. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

A minimum of a first level university degree (Bachelor or equivalent) or Master’s Degree in Economics, Business Administration, Social Science or a related field is required.

Work Experience

At least 5 years (in combination with a Master’s Degree), or 7 years (in combination with first level university degree) progressive experience in a customer service function, programme management, public administration or related area is required.
Knowledge of Enterprise Resource Planning (ERP) and Customer Relationship Management (CRM) tools e.g. System Application Product (SAP) is required.
Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programs) – or similar international organization or non-governmental organization - in a conflict or post-conflict setting is desirable.
Experience in a shared services environment is desirable
Previous experience in governmental or non-profit organization, preferred is desirable
Experience developing and implementing processes, procedures, systems and / or standards is desirable

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English
is required. Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

•This post is funded for an initial period of one year and may be subject to extension.
•This position is open to eligible nationals of Uganda only
•The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
•Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all Staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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