Job Opening

Posting Title: Contingent Owned Equipment Officer, FS6 (Temporary Job Opening)
Job Code Title: CONTINGENT OWNED EQUIPMENT OFFICER
Department/Office: United Nations Mission in the Republic of South Sudan
Duty Station: Juba
Posting Period: 16 March 2021 - 30 March 2021
Job Opening Number: 21-Property and Asset Management-UNMISS-152016-J- (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in Juba, within the Contingent Owned Equipment (COE) Unit in the Mission Support Centre in the United Nations Mission in South Sudan (UNMISS). Juba classified in the "E" category and as a non-family duty station. The Contingent Owned Equipment Officer at this level usually reports to the Chief Contingent Owned Equipment Officer. This position supports the implementation and management of the MOUs in the field between the United Nations (UN), Troop Contributing Countries (TCCs) and Police Contributing Countries (PCCs). The focus of this job is in principle to advise the senior mission leadership on the technical and logistical support on matters related to weapons, ammunition and explosives as per UN policy on Weapons and Ammunition Management.

Responsibilities

Within delegated authority, the Contingent Owned Equipment Officer will be responsible for the following duties:

•Plan and supervise Arrival, Operational Readiness, Repatriation and other periodic inspections of assigned formed police units to verify by physical inspection that the T/PCC and the United Nations are in compliance with their agreed responsibilities as detailed in MOU.

•Brief T/PCCs on the requirements of the COE Manual in terms of COE and responsibilities for self-sustainment.

•Plan a timetable of Verification Inspections and brief T/PCCs on the preparations required, and the procedures to be followed.

•Manage, coordinate and supervise the work of the COE Verification Inspection Teams or COE Unit in order to ensure effective and timely conduct of inspections.

•Brief inspection teams on their duties and responsibilities appertaining to the inspection and receive from them the necessary input for the preparation of the Verification Inspection Report.

•Maintain up-to-date details of major and minor self-sustainment equipment in the DPKO COE Database.

•Draft inspection verification reports (VRs), major equipment details, other associated documents, and other reports, and obtain the necessary signatures from the appropriate authorities.

•Ensure that incoming units on rotation are fully briefed on the COE System on arrival, and are aware of their responsibilities as above.

•Administer the daily operations of the inspection teams or the COE Unit

•Report any loss or damage to COE that could be subject to reimbursement by the UN.

•Oversee all UN assets and services which have been provided to units which should be selfsustained.

•Maintain up-to-date Organization Charts on units detailing their organization by sub-units and deployment locations of vehicles, other major and minor equipment including crew served armaments.

•Prepare briefing documents, ACABQ/Audit responses, budget preparation and any other related documentation.

•Perform quarterly COE performance analysis and submit the report to UNHQ

•Maintain, within the COE databases, inventories of COE held by all assigned formed units;

•Identify, in consultation with contingent commanders, and other appropriate mission and UNHQ staff, major equipment and self-sustainment deficiencies and surpluses as compared to MOU requirements and recommend corrective action to meet agreed MOU or Mission operational requirements.• Serve as member of and/or secretary to the Mission's COE/MOU Management Review Board.

•Maintain up to date comprehensive documentary and electronic files/records on day-to-day activities relating to units and their inspections.

•Archive records and documents according to the Mission Archive Plan.

•Monitors and coordinates all multifunctional logistic requirements at the operational and tactical levels.

•Assists Chief MSC in the development of policy and procedures for logistics support.

•Provide technical assistance and advice to Mission leadership on handling, safety, storage and maintenance standards of weapons and ammunition.

•Manage and coordinate as required activities related to the UN weapon and ammunition management framework and policies, including providing support to the Weapons and Ammunitions Advisory Board (WAAB) Secretariat.

•Serve as a focal point for WAAB between the Mission and the UN Headquarters, in coordinating technical assessment, strategic assessment and other missions as may be necessary.

•Performs other duties as required.

Competencies

Professionalism: Knowledge of UN rules, regulations and policies as they apply to integrated mission support and property management services in peacekeeping operations. Ability to identify the requirements and develop policies, procedures and guidelines for the management of COE. Ability to integrate knowledge with broader strategic, policy and operational objectives and to identify administrative implications that may arise. Analytical and evaluative skills and ability to identify issues, formulate opinions, make conclusions and recommendations. Knowledge of performance management methodologies. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Motivated by professional rather than personal concerns. Show persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develop clear goals that are consistent with agreed strategies. Identify priority activities and assignments. Adjust priorities as required. Allocate appropriate amount of time and resources for completing work. Foresee risks and allow for contingencies when planning. Monitor and adjust plans and actions as necessary. Use time efficiently.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

High school or equivalent diploma is required. Additional certification/diploma or training in a logistics related discipline, i.e. transport, engineering, operations management, supply chain management or other relevant field is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible experience in managing logistic support operations or property management services in military, commercial or international organization, or related areas is required is required.
One (1) year of field experience in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) or similar large international organization or non-governmental organization, in a conflict or post conflict environment is desirable.
Proven experience in management, storage and handling of ammunition as a military or police Ammunition Technical Officer is desirable.
Experience in developing logistics plans, policies, procedures and new strategies and providing technical and procedural advice in a broad range of logistics areas is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English both oral and written is required .

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available through 30 June 2021, possibility of extension subject to availability of funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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