Job Opening

Posting Title: SENIOR PROGRAMME MANAGEMENT OFFICER, P5
Job Code Title: SENIOR PROGRAMME MANAGEMENT OFFICER
Department/Office: Office Of The Special Envoy Of The Secretary-General On The Great Lakes Region
Duty Station: NAIROBI
Posting Period: 19 March 2021 - 17 April 2021
Job Opening Number: 21-Programme Management-SESG-152279-R-Nairobi (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

In February 2013, 11 nations signed the Peace, Security and Cooperation (PSC) Framework for the Democratic Republic of the Congo (DRC) and the region, in a renewed drive to end the recurring cycles of devastating conflict in eastern DRC which impacts stability and development in the Great Lakes area of Africa. On 31 January 2014, two more countries, Kenya and Sudan, became signatories of the PSC Framework. The framework aims to help "address the root causes of conflict and put an end to recurring cycles of violence" in eastern DRC and the Great Lakes Region. In its resolution 2098 (2013), the Security Council welcomed the signing of the PSC Framework. It called on the Special Envoy, in coordination with the Special Representative for the DRC to "lead, coordinate and assess the implementation of national and regional commitments under the PSC Framework, including through the establishment of benchmarks and appropriate follow-up measures". The Security Council further encouraged the Special Envoy to "lead a comprehensive political process that includes all relevant stakeholders to address the underlying root causes of the conflict".

This position is in the Office of the Special Envoy of The Secretary-General for the Great Lakes in Nairobi, Kenya.

This is a Fixed Term Job Opening and the selected candidate will serve for an initial period of one year, with a possibility of further extension.

Nairobi is classified as a "B" hardship duty station and a family duty station.

The incumbent reports directly to the Chief of Staff.

Responsibilities

The Senior Programme Management Officer will be responsible for the following duties:

Programme Management
In coordination and consultations with the OSESG’s Political Affairs Unit and Thematic advisors;
•Provide strategic and operational advice to the Special Envoy on programme design and implementation;
•Plan and oversee the management of activities of the Office of the Special Envoy overall programme agenda which includes coordinating the formulation of substantive priorities, in conjunction with the Political Affairs Unit and thematic advisors;
•Manage, supervise and carry out the work programme of the Unit, ensuring that the outputs and services are of high-quality standards;
•Lead the development, implementation, and evaluation of programmes/projects of the Office; direct subordinates in programme/project development planning, implementation, monitoring and evaluation; direct submission of relevant documents and reports; identify priorities; problems and issues to be addressed; liaise with relevant parties; identify and initiate follow up actions;
•Ensure, in close collaboration with the Senior Gender Advisor, the implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action, including legislation, policies or programmes, in all areas and at all levels;
•Direct and oversee research and programme evaluation and present information gathered from diverse sources; coordinate policy development and implementation; review trends, prepare evaluations, research activities and studies; undertake survey initiatives; guide design of data collection instruments; review, analyse and interpret responses, identify problems/issues and prepare recommendations and conclusions.

Partnerships and Resource Mobilization
Under the coordination of the Chief of Staff, and in conjunction with the Senior Economic Affairs Officer and other relevant staff;
•Manage external relations and cooperation, especially on programmatic and cross-cutting issues, and implementation and follow-up mechanisms, with relevant Government representatives, regional organizations, such as the African Union, the International Conference on the Great Lakes Region, the Southern African Development Community;
•Liaise with United Nations entities as well as bilateral and multilateral partners, such as the African Development Bank, the European Union, the World Bank, for their support and contributions to the implementation of the Peace, Security and Cooperation Framework (PSC Framework) and the Regional Strategy;
•Explore cooperation with non-traditional partners and manage multi-stakeholder initiatives in support of the PSC Framework;
•Provide substantive input in the preparation of position papers and reports on thematic issues prepared by the Office;
•Manage outreach activities; design and conduct training workshops, seminars, makes presentations on assigned topics/activities and drafting mission summaries;
•Coordinate activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and ensures preparation of related documents/reports (pledging, work programme, programme budget, etc.).

Administrative Management
Under the coordination of the Chief of Staff and in consultation with other units of the Office:
•Ensure the administrative management of programmes, including by preparing budgets for programmes, assigning and monitoring of performance parameters and critical indicators, reporting on budget and programme performance, preparing inputs for results-based budgeting;
•Interface on behalf of the Office with UN Headquarters on finance and administrative matters, including with the Controller’s Office, the Office of Legal Affairs, Donor Relations, Peacebuilding Fund, Multi-Partner Trust Fund, and other programmatic cooperation, with special focus on the full compliance and record keeping of finance and administrative procedures;
•Provide advice to the Chief of Staff on management matters pertaining to human resources, budgeting, financial and general administration;
•Support the Chief of Staff in the supervision of the development, preparation, coordination and monitoring of work plans, strategies and programmes for administrative activities as well as the planning and forecast of personnel, financial and logistical requirements of the Office;
•Support the Chief of staff in exercising budgetary and administrative control;
•Maintain direct liaison with the Resident and External Auditors;
•Represent the O/SESG at international, regional, or national meetings, inter-agency meetings and seminars etc. on programme related issues.
•Participate in recruitment of staff members, consultants and interns; ensure effective utilization, supervision, and development of staff; guides, evaluates and mentors staff, consultants and interns.
•May perform other duties as required.

Competencies

PROFESSIONALISM: Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization's strategy and the work unit's goals. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of operation. Demonstrated ability to negotiate and apply good judgment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Uses time efficiently.

BUILDING TRUST: Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidences in colleagues, staff members and clients; gives proper credit to theirs; follows through on agreed upon actions; treats sensitive or confidential information appropriately.

JUDGEMENT/DECISION MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent degree) in public or business administration, management, or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten (10) years of progressively responsible experience in strategic planning and project or programme management, administration or related area, human resource management, finance, logistics, building strategic alliances and partnerships, or policy development, is required.
Experience implementing complex support programmes and administrative rules and procedures is required.
Experience providing advice to senior leadership and interacting with institutional donors is desirable.
Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) or similar international organization and a track record of resource mobilization and managing trust funds is desirable.
Experience in supervisory functions is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required (oral and written).

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

The appointment against this position is for an initial period of one year. Extension beyond this period is subject to satisfactory performance, the availability of the post, budgetary approval or extension of the mandate.

An impeccable record for integrity and professional ethical standards is essential.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence, and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

The United Nations is committed to building a diverse and inclusive workforce and welcomes applicants from diverse backgrounds and communities, including but not limited to persons with disabilities.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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