Job Opening

Posting Title: Senior Meetings Services Assistant, G7
Job Code Title: Senior Meetings Services Assistant
Department/Office: Department of Political Affairs and Peace-building
Duty Station: NEW YORK
Posting Period: 24 March 2021 - 22 April 2021
Job Opening Number: 21-Conference Services-DPPA-152468-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This position is located in the Department of Political and Peacebuilding Affairs (DPPA) at Headquarters. Under the overall supervision of the Director of the Security Council Affairs Division, the Meetings Services Assistant reports to the Chief of the Security Council Secretariat Branch. The Secretariat Branch directly supports the daily work of the Council, especially its rotating monthly presidency, facilitates the holding of its formal and informal meetings and other activities, manages the Council’s monthly and daily programme of work, provides procedural advice and supports Council missions to countries and regions of concern.


Within limits of delegated authority, the Meetings Services Assistant will be responsible for the following duties:

•Reviews resolutions and decisions for meetings of the Security Council and its subsidiary bodies.
•Prepares draft programme of work for meetings of the Security Council.
•Drafts procedural notes for the President of the Security Council and/or chairpersons of sanctions committees.
•Prepares preliminary list and annotation of agenda items.
•Prepares invitations to member states, specialized agencies and intergovernmental organizations to attend meetings of the Security Council.
•Ensures that all preliminary logistic arrangements are made in advance for the efficient conduct of meetings of the Security Council.
•Proposes solutions to problems and leads projects for enhancing efficiency and level of services provided in the conference room.
•Ensures that all required services, including the availability and distribution of documents, and personnel are available in order for meetings of the Security Council to convene according to the schedule.
•As lead Meetings Services Assistant, supervises the staff assigned to the meeting room in retrieving documents electronically and in distributing texts of speeches, parliamentary documentation, ballot and results of voting.
•Reports on the proceedings of meetings of the Security Council and submits reports, if required, to the supervisor.
•Works with senior officers and coordinates with host countries on scope and requirements and provides logistical support for meetings of the Security Council to be held away from Headquarters, other UN Offices or Regional Commissions.
•Organizes and coordinates preparatory meetings with relevant offices and delegations regarding procedural and organizational arrangements for meetings of the Security Council.
•Undertakes research and provides reference materials for preparation of briefs, notes and statements for the President of the Security Council and/or chairperson of sanctions committees.
•Maintains Division’s database of meetings, including e-Meets, based on requests and creates, edits and posts entries in the Security Council website indicating the interpretation requirements, venue, date and other relevant information for meetings, on a daily basis.
•Assists in the preparation of the Annual Report of the Security Council to the General Assembly.
•Prepares monthly statistics on meetings held at headquarters and offices away from headquarters.
•Determines the material and human resources requirements of meetings.
•Allocates conference facilities and meeting rooms.
•Maintains an accurate record of speakers and/or an attendance record and coordinates with delegations on their position on the list of speakers.
•Maintains database of list and addresses of invitees including member states, specialized agencies and intergovernmental organizations.
•Makes arrangements for and coordinates video and teleconference activities at headquarters.
•Responds to queries from delegations and Secretariat.
•Serves as Late Duty and Weekend Duty Officer for the Branch.
•Participates in the recruitment of temporary assistants and schedules and supervises their work.
•Trains and provides supervision to new and lower-level staff in the unit.
•Performs other duties as required.


•Professionalism: Knowledge of the Security Council’s conference policies, procedures and practices. Ability to research, select, organize and summarize information required for the preparation of meetings of the Security Council and its subsidiary bodies. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


High school diploma or equivalent.

Work Experience

A minimum of ten years experience in conference support and meetings servicing or related area is required.
Experience in the provision of meetings services to the Security Council and/or its subsidiary bodies or an inter-governmental organisation is highly desirable.
Experience using documents and meetings management databases is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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