Job Opening

Posting Title: Facilitation Officer, P4
Job Code Title: Technical Officer
Department/Office: International Civil Aviation Organization
Duty Station: MONTREAL
Posting Period: 04 May 2021 - 06 June 2021
Job Opening Number: 21-Aviation-ICAO-154930-R-Montreal (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The Facilitation (FAL) Section of Aviation Security and Facilitation (ASF) in the Air Transport Bureau (ATB) is one of the four Sections, charged with delivering results with respect to ICAO’s Strategic Objective – Security and Facilitation. Its primary responsibility is to develop and update Standards and Recommended Practices (SARPs) related to the facilitation of the international air transport system, found in Annex 9 — Facilitation to the Convention on International Civil Aviation, and to support Member States with their implementation of SARPs. The Section manages and oversees the work programme of the Facilitation Panel (FALP) and its respective working groups. The Section is equally responsible for activities related to the operation of the ICAO Public Key Directory (PKD) and the ICAO Traveller Identification Programme (ICAO TRIP) Strategy, which includes the development of specifications for Machine Readable Travel Documents (MRTD), published as Document 9303, the work programme of the Technical Advisory Group on Traveller Identification Programme (TAG/TRIP) and its working groups. It provides support to the Assembly, Council, Air Transport Committee (ATC) and the PKD Board.

The incumbent reports to the Chief, Facilitation Section (C/FAL). S/He manages and oversees the work of other Facilitation technical officers and Consultants specifically hired to support the work on Facilitation matters. It is expected that the incumbent will work autonomously, consulting and collaborating with other Technical Officers and C/FAL, as necessary.

Responsibilities

Function 1 (incl. Expected results)
Coordinates the work to be developed and implemented in relation to Annex 9 – Facilitation, achieving results such as:
•Maintain Annex 9 – Facilitation, support its revision and amendment and manage the development of related guidance material.
•Second C/FAL in her role of Secretary of the Facilitation Panel
•Develop Annex 9-related working papers, informal briefings, analyses and reports for the ICAO Assembly, the ICAO Council, the Air Transport Committee, the Facilitation Panel and its working groups and other conferences.
•Participate in the discussion of such papers and studies and initiate required implementation and follow-up action.
•Compile, maintain and analyze information related to the facilitation programme of States, including their compliance and differences with Annex 9 in the EFOD system as well as their progress and accomplishments.
•Prepare correspondence and technical facilitation-related analyses for transmittal to Member States and other international organizations.
•Maintain liaison with, and provide specialized advice to, other Sections within ICAO Headquarters and to the ICAO Regional Offices, and relevant international organizations.
•Undertake missions to States and participate at meetings of other international organizations and at international meetings on policy and technical aspects of facilitation, as required.

Function 2 (incl. Expected results)
Coordinates the work to be developed and implemented in relation to the health-related provisions of Annex 9, achieving results such as:
•Provide input to draft legislation to regulate the collection, transmission, use, retention and sharing of passenger health-data in compliance with internationally recognized standards and human rights
•Identify gaps among Annex 9 SARPs on border management notably in relation to public health control at the borders and provide inputs for new/revised health-related SARPs in Annex 9 and related guidance material.
•Coordinate the participation on facilitation matters in Collaborative Arrangement for the Prevention and Management of Public Health Events in Civil Aviation (CAPSCA) and other international organizations meetings/teleconferences related to international public health issues, as required.
•Support organization and implementation of sub work group meetings on Annex 9-related public health issues, as required.
•Keep abreast of significant trends and technological developments in the field of health certificates used in the context of air travel and propose recommendations to amend Annex 9.

Function 3 (incl. Expected results)
Enhances States’ compliance with Annex 9 – Facilitation SARPs, achieving results such as:
•Provide guidance to the Regional Offices in their support of national authorities in the implementation of Annex 9 SARPs.
•Support the organization and execution of the Facilitation-related sessions in high-level, global and regional conferences, as required.
•Support the development and implementation of Annex 9 Facilitation Implementation Seminars in coordination with the Regional Offices and the Global Aviation training (GAT) Section.
•Support the development of project proposals for promoting implementation of Annex 9 health-related SARPs.
•Coordinate with Regional Offices and national focal points for facilitation on completion of Annex 9 Compliance Checklist in the Electronic Filing of Differences (EFOD) system, and other facilitation-related matters.

Function 4 (incl. Expected results)
Provides advice and technical assistance to States on Annex 9 – Facilitation matters, achieving results such as:
•Provide required support for technical assistance on Annex 9-related matters and associated guidance material.
•Participate in ICAO events, such as the Traveller Identification Programme (ICAO TRIP) Symposia and Facilitation seminars.
•Support organization and execution of technical needs assessments and assistance projects.
•Promote and support implementation and capacity-building cooperative arrangements and projects with interested international organizations, sub-regional groups of States and other stakeholders in relation to Annex 9.
•Ensure Annex 9 and related guidance material on the ICAO website is current, and update as required.

Function 5 (incl. Expected results)
Coordinates with States, ICAO Regional Offices, other ICAO Bureaus and the aviation security and facilitation stakeholders and provide organizational support to the Assembly, Council, Air Transport Committee (ATC), and other deliberative bodies of the Organization on Facilitation-related matters, as required, achieving results such as:
•Maintain effective liaison with relevant governmental authorities, ICAO’s Regional Offices, other ICAO Bureaus, CAPSCA, and with the various stakeholders involved, as appropriate, to promote global implementation and harmonization of Annex 9 SARPs and related guidelines.
•Engage international organizations in ICAO-led coordinated ICAO facilitation efforts.
•Follow up States’ responses to relevant State letters and surveys in order to encourage action.
•Participate in secretariat support to the Assembly, Council, Air Transport Committee and other bodies, as required.
•Serve as technical adviser to committees, international meetings or components of such meetings.

Function 6 (incl. Expected results)
Performs other related duties, as assigned.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary

Education

A first level university degree, preferably in air transport, international affairs, business administration, security or law, or in a related field.

Work Experience

A minimum of ten (10) years’ experience of air transport facilitation-related matters applied to border management is required
Experience of public health issues in aviation is desirable.

Languages

Essential
• Fluent reading, writing and speaking abilities in English.

Desirable
• A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, or Spanish).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level P-4 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*)
USD $74,913 + USD 32,887

(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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