Job Opening

Posting Title: Technical Officer, Personnel Licensing, P4
Job Code Title: Technical Officer
Department/Office: International Civil Aviation Organization
Duty Station: MONTREAL
Posting Period: 05 May 2021 - 06 June 2021
Job Opening Number: 21-Aviation-ICAO-155035-R-Montreal (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The Air Navigation Bureau (ANB) is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. The Air Navigation Bureau provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. In addition, the Bureau manages the Universal Safety Oversight Audit Programme (USOAP) and Continuous Monitoring Approach that monitors all States on a continuous basis.

The incumbent is in charge of maintaining Annex 1 - Personnel Licensing (except the parts related to the medical assessment), the related training and licensing ICAO publications, the promotion of ICAO’s Safety Strategy, including implementation and training programmes in cooperation with other Bureaux and Offices within ICAO as well as the management of the expert groups that support the development of training and licensing SARPs, procedures and guidance material.

The incumbent reports directly to the Chief, Operational Safety Section (OPS) and to the Deputy Director, Aviation Safety for special projects, and works closely with ICAO chiefs and officers of ANB, other ICAO Bureaux and Regional Offices.


Function 1 (incl. Expected results)
Manages the amendments to Annex 1, the Procedures for Air Navigation Services – Training (PANS-TRG, Doc 9868) and training and licensing manuals, achieving results such as:
•Update Annex 1 to maintain its provisions relevant and meet the evolving aviation licensing needs, particularly the pilot licensing requirements.
•Update PANS-TRG, to harmonize all provisions and develop further competency-based training procedures for pilots.
•Maintain the guidance material in various manuals related to pilot training to reflect technological advances in simulation and improvements in pilot training, such as for evidence-based training, flight simulation training devices, etc.
•Maintain the guidance material in manuals on licensing and training for all aviation disciplines, to reflect amendments to Annex 1 and facilitate the recognition of licences and approvals.
•Develop new manuals, as needed.
•Coordinate with States and Industry to keep Doc 9625, the Manual of Criteria for the Qualification of Flight Simulation Training Devices updated and supporting its implementation in State regulations
•Provide support in the preparation of documentation including working papers, presentations and reports for the adoption of Annex 1 amendments and the approval of PANS-TRG amendments and updated or new manuals, and support the roll-out of amended provisions.

Function 2 (incl. Expected results)
Drafts proposals related to the amendment and implementation of technical Annexes to the ICAO Convention and other ICAO regulatory documents. Serves as Secretary and/or manages various working/expert groups such as the Personnel Training and Licencing Panel (PTLP), Loss of Control and Recovery Training (LOCART) Expert Group, and/or other ANC Panels or study groups, achieving results such as:
•Analyse problems raised by States and international organizations in the field of personnel licensing and flight operations and recommend appropriate solutions.
•Propose amendments to Annexes to reflect operations needs and new trends and technological developments.
•Propose amendments to other documents, such as manuals to facilitate the implementation of Annex requirements.
•Keep abreast of significant trends and technological developments in the field of personnel licensing and flight operations.
•Prepare technical studies and working papers for the ANC, international meetings, etc. relating to operational procedures and technical aspects of operational safety systems.
•Analyse and draft proposals related to the amendment and/or implementation of relevant technical Annexes to the Convention and other ICAO documents, particularly in the areas of competency-based training for aviation personnel, systems-based governance models for Approved Training organizations (ATOs), aircraft operations, performance based navigation, aircraft operator certification and operational approval, etc.
•Analyse technical/operational aspects of civil aviation, preparation of working papers, reports, briefs, correspondence, etc.
•Support ICAO panels and study groups, as necessary to in ensure relevant coordination in building global provisions and guidance material.
•Provide comprehensive analysis of issues raised by States and international organizations in the field of aircraft operations.
•Provide solutions to technical issues support by the ANC and Council.
•Report panel activities to the ANC.
•Review proposals to be presented to the ANC from the Secretariat, panels and/or study groups.
•Review PBN operational approvals and provide comprehensive analysis of the operational impact.

Function 3 (incl. Expected results)
Manages amendments to the Manual of Criteria for the Qualification of Flight Simulation Training Devices (Doc 9265), achieving results such as:
•In coordination with the Flight Operations Panel and its Secretary, prepare and support amendments to Annex 6 related to pilot flight proficiency checks and recurrent training, as necessary.
•Expand the simulation training device guidance in doc 9625 to additional disciplines such as Air Traffic Controllers and Aviation Maintenance Engineers.
•Update and maintain guidance in Doc 9625 for a standardized implementation of simulation training device qualification criteria and adequate training credits responding to developments in aviation.

Function 4 (incl. Expected results)
Oversees existing, and develops new, mechanisms to effectively support and service ICAO Member States and the aviation industry for their safety improvement strategies, achieving results such as:
•Assist the Universal Safety Oversight Audit Programme (USOAP) for the assessment of effective implementation of ICAO SARPs related to personnel licensing and flight operations.
•Support the Technical Cooperation Bureau (TCB) projects, when requested.

Function 5 (incl. Expected results)
Coordinates with the aviation industry, achieving results such as:
•Monitor the implementation of the multi-crew pilot licence and the remote pilot licence, and provide assistance on request.
•Work with the original equipment manufacturers and approved training organizations to improve pilot and other operational personnel competency.
•Ensure coordination of training and licensing matters with industry partners, such as the International Air Transport Association, the International Pilot Training Association and the International Federation of Air Line Pilots Associations.

Function 6 (incl. Expected results)
Provides advice, guidance and technical expertise to Chiefs and Technical Officers on issues pertaining to aircraft operations, training and licensing, achieving results such as:
•Develop provisions related to competency-based training and assessment.
•Draft and review ICAO publications, such as technical manuals and circulars related to aircraft operations and personnel licensing.
•Provide training, internal or external, as required.
•Assist the Regional Aviation Safety Groups to achieve specific safety targets, such as reducing the risks of loss of control in-flight.
•Support various expert groups such as Panels and study groups of the Air Navigation Commission (ANC) and Secretariat task forces (CBTATF, etc.).

Function 7 (incl. Expected results)
Performs other related duties, as assigned.


Professionalism: Demonstrated ability in developing/managing global aviation safety strategy-related projects; knowledge of the requirements for training, and maintenance of competency of flight crews and other personnel concerned with flight operations; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; is able to work with colleagues to achieve the project objectives and maintain harmonious working relations in a multinational environment.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.


A first-level University degree, preferably in aviation, or in a related field.

An advanced level University degree (Master’s Degree or academic equivalent), preferably in Law, Engineering, or in a related field.

Work Experience

• A minimum of ten (10) years of experience working in an international, aviation-related environment is required.
• Management or supervisory experience in a substantial airline or with a Government Department of Civil Aviation, directly associated with the preparation and responsibility for implementation of rules, regulations, operating manuals, training programmes and flight and ground procedures deemed necessary for flight safety, inspection and certification is required.
• Proven experience (a minimum of 5 years) in flight safety at an international level is required.
• Significant experience in management of aviation-related subject matter expert groups engaged in international projects is required.
• Experience in the qualification of flight simulation training devices is desirable.
• Experience in developing competency-based training material for flight crew is desirable.


Fluent reading, writing and speaking abilities in English.

A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).


Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of 3 years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations).

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level P-4 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*)
USD 74,913 USD 34,385

(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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