Job Opening

Posting Title: Programme Officer (ERP Functional Expert - Supply Chain/Procurement/Property Management and Change Management) - Temporary, P3 (Temporary Job Opening)
Job Code Title: MANAGEMENT AND PROGRAMME ANALYST
Department/Office: United Nations Office at Vienna
Duty Station: VIENNA
Posting Period: 28 May 2021 - 10 June 2021
Job Opening Number: 21-Management and Analysis-UNOV-155460-J-Vienna (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Business Process Reengineering and Change Management (BPRCM) team, under the Division for Management (DM), United Nations Office at Vienna (UNOV) / United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The Programme Officer (ERP Functional Expert - Supply Chain/Procurement/Property Management and Change Management) will report to the Programme Management Officer (Umoja/ERP Project team) and work under the overall guidance of the Senior Programme Coordinator (Senior Business Transformation and Change Management Coordinator), who also acts as the Officer-in-Charge of the General Support Section (GSS) on supply chain, procurement and property management related issues.

Responsibilities

Within assigned authority, the incumbent will provide support the deployment of the Umoja Extension 2 – Supply Chain Management – Demand Planning Solution and provide technical and functional support to the Secretariat’s Enterprise Resource Planning platform (Umoja) and its continuous improvement initiatives being introduced at UNOV/UNODC. S/he will support various other internal change management initiatives, particularly related to the supply chain management area, including procurement and property management, thus improving and transforming the provision of services to clients, having a direct impact on operational activities of UNOV/ UNODC in Vienna, Field Offices and other Vienna based UN Secretariat offices. The incumbent will be responsible for the following specific duties:

•Act as the deputy to the deployment lead for the deployment of the Umoja Extension 2 – Supply Chain Management – Demand Planning Solution at UNOV/UNODC, including its field offices.
•Act as the UNOV/UNODC process expert for Umoja foundation and extension 1 (UE1) functionality related to Procurement and Property Management.
•Act as the Umoja interlocutor of OSCM/DOS and EPRSD/DMSPC regarding improvements to the Umoja solution, integration and technical issues in the area of supply chain management, particularly regarding procurement and property management.
•Provide guidance and support to UNOV/UNODC end-users, process owners local process experts (LPEs) and clients by analysing issues related to Umoja supply chain, procurement and property management functionality.
•Keep local process experts (LPEs), Divisional and Field Office Focal Points informed of all the new processes related to Umoja and provide guidance on the procedures relating to Procurement, Property Management and any other related cross functional UE2 processes.
•Build repository of common technical Umoja issues, diagnostics and solutions for repetitive technical issues which can be avoided.
•Provide guidance to Security Liaison Officers (SLO) and SLO focal points on user provisioning of Umoja roles and address any irregularities.
•Support change management initiatives related to the ongoing maintenance of UNOV/UNODC’s Client Support Portal (CSP) relating to Umoja Procurement, Property Management, User Access Provisioning, Master Data Management as well as Delegation of Authority.
•Act as Organisational focal point for UNBI Supply Chain Management taskforce, providing inputs and recommendations on Key Performance Indicator (KPI) reports.
•Lead the set-up of a modern property management function covering all global UNOV/UNODC presences and including various types of UN property and necessary tasks in the real estate module of Umoja.
•Actively support the development of dashboards by leveraging information available from the Umoja system.
•Development and refinement of online training materials as required.
•Perform other duties as may be required.

Competencies

PROFESSIONALISM: Has knowledge and understanding of theories, concepts and approaches relevant to procurement, property and supply chain management. Has knowledge of procurement and property management policies, practices and procedures and ability to apply them in an organizational setting. Has had some exposure to conference and event management. Is able to identify issues, analyze and participate in the resolution of issues/problems. Is able to conduct data collection using various methods. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Is able to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

CREATIVITY: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks "outside the box." Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master degree or equivalent) in business administration, public administration, management, finance, procurement, supply chain management or a related field, is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible professional experience in supply chain management, logistics execution, finance, procurement, property management, administration or related field is required.
Work experience in an analytical role especially in supporting the technical functionality of an ERP system is required.
Experience in the implementation of an Information, Communication and Technology (ICT) initiative is required.
Experience with a change management project is desirable.
Work experience within the United Nations system or a similar international organization is desirable.
Working experience with the Financial Regulations and Rules of the United Nations or a similar international organization is desirable.
Experience with databases, SharePoint, or document management systems is desirable.
Working experience with the United Nations Secretariat ERP system “Umoja” is desirable.
Experience in developing and conducting training in the supply chain area, procurement and other cross functional processes is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English, i.e. oral and written proficiency, is required. Knowledge of other United Nations official languages is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

• This position is funded from extra-budgetary resources and is temporarily available until 31 December 2021. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

Vienna is classified as a H and family duty station.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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