Job Opening

Posting Title: CHIEF OF SECTION, DOCUMENTS AND PUBLICATIONS DIVISION, P5
Job Code Title: CHIEF OF SECTION, LANGUAGE SERVICES
Department/Office: Economic Commission for Latin America and the Caribbean
Duty Station: SANTIAGO
Posting Period: 01 September 2021 - 15 October 2021
Job Opening Number: 21-Language-ECLAC-155937-R-Santiago (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in ECLAC Headquarters in Santiago, Chile. The Chief of the Documents and Publications Division reports to the Executive Secretary.

The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information.

Responsibilities

Under the general guidance of the Executive Secretary of ECLAC and the direct supervision of the Deputy Executive Secretary, the incumbent is responsible for the overall supervision and direction of the substantive work programme of the Documents and Publications Section.

1. Directs the Documents and Publications Section and establishes information management guidelines for the Commission as a whole by:

• Supervising translation, editorial and publishing services to support the implementation of the ECLAC legislative organs' decisions and ensuring the adequate provision of relevant services.
• Developing long-range plans for the fulfilment of the translation, editorial, publishing needs of the Commission.
• Submitting policy proposals and establishing technical guidelines for the editorial/publishing services of the Commission.
• Adopting decisions on matters of language, style, format, presentation, dissemination and distribution of documents and publications in accordance with the relevant United Nations guidelines.
• Promoting innovation and ensuring the development of new editorial and publishing formats and products, taking advantage of new ICT solutions and user devices.
• Coordinating and sharing with Headquarters, UN Regional Commissions and other UN duty stations, editorial, and publishing services policies, guidelines and good practices.
• Representing ECLAC in international meetings related to language, editorial, and publishing services.


2. Ensures the effective management of the various units of the Section by:

a) Establishing aims and priorities for the fulfillment of the Publications Programme of the Commission, and monitoring its implementation and control.
b) Maintaining an efficient organizational structure and smooth coordination between organizational units.
c) Ensuring technological upgrading of equipment and tools of the Section.
d) Undertaking or overseeing the programmatic/administrative tasks necessary for the functioning of the Section, including preparation of budgets, reporting on budget/programme performance, evaluation of staff performance, interviews of candidates for job openings, evaluation of candidates and preparation of inputs for results-based budgeting.
e) Keeping abreast of publishing and information management innovations and fostering the attainment of high professional standards through training, redeployment, promotion and recruitment of qualified staff.
f) Fostering teamwork and communication among staff in the Section and across organizational boundaries

3. Ensures the effective editorial and information sharing servicing of meetings by:

a) Establishing, under the guidance of the Secretary of the Commission, editorial procedures to be followed in each meeting, and editing of official ECLAC's documents.
b) Assessing requirements in the field of editing, translating, précis-writing, word processing and documents reproduction, promotion and distribution.
c) Assigning human resources, programming their work and evaluating their performance.
d) Supervising the calendar and work flow of documents preparations and distribution for meetings.
e) Establishing appropriate workflows and tools to support each meeting, ensuring efficient access, search and dissemination of documents.

4. Prepares, submits and monitors the Publications Programme of the Commission by:

a) Participating in the establishment of publication policies as an ex-officio member of the Publications Committee.
b) Liaising with ECLAC Divisions in order to compile a consolidated programme on the basis of divisional work programmes and priority issues addressed by the Commission.
c) Recommending, the external printing of publications, either directly, through commercial publishers, or as co-publication through the External Publications Office at Headquarters.
d) Assisting and advising ECLAC subregional and national offices on matters related to publications.

5. Manages the budget of the Section by:

a) Ensuring the provision of adequate financial and human resources through careful preparation of the biennial budget.
b) Allocating resources to meet objectives and priorities.
c) Supervising the internal budget control system.
d) Recommending redeployment of funds when deemed necessary.

6. Ensures the timely and efficient distribution and dissemination of ECLAC publications and documentation by:

a) Updating procedures and providing efficient and innovative solutions for distribution.
b) Recommending distribution policies and strategies to ECLAC Publications Committee.
c) Fostering the integration of ECLAC's distribution lists to create synergies and avoid duplications.

Competencies

• Professionalism: Knowledge of the substantive field of work in general and of specific areas being supervised is required. Ability to produces reports and papers on technical issues and to review the work of others is required. Ability to apply UN rules, regulations, policies and guidelines in work situations is required. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managerial Competencies
•Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
•Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.

Education

Advanced university degree (Master's degree or equivalent) in arts, social sciences, languages or another relevant field. A first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of twelve years of related professional experience, including at least eight years of experience in the United Nations system as a Proofreader/Production Editor is required.
Experience in team management in an international context is desirable.

Languages

English and French are the working languages of the United Nations. For this post, advanced knowledge of English and Spanish is required.

NOTE: ‘’Advance knowledge’’ equals a rating of ‘’fluent’’ in all four areas (speak, read, write, and understand).

Assessment

Candidates found to be suitable will be invited to a competency-based interview and may be subject to other assessment methods.

Special Notice

-- Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
- The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. ECLAC is fully committed to the implementation of the UN system-wide strategy on Gender Parity introduced by the Secretary-General in September of 2017.
- A staff member holding a temporary appointment who is recruited in the Professional and above categories, on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 April 2021, are strongly encouraged to apply:
Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Suriname, Timor-Leste, Turkey, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Home | Privacy notice | Site map | Fraud alert | Contact Us
Copyright 2021 United Nations. All rights reserved