Job Opening

Posting Title: INTERN - COMMUNICATION AND OUTREACH, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: United Nations Office at Vienna
Duty Station: VIENNA
Posting Period: 17 August 2021 - 20 September 2021
Job Opening Number: 21-Administration-UNOV-157378-J-Vienna (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The internship position is located in the Office of the Chief, Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) /United Nations Office on Drugs and Crime (UNODC) and envisaged for a period of 6 months with a starting date as soon as possible.

HRMS is committed to attracting and cultivating a pool of diverse talent, fortifying a dynamic and an inclusive organizational culture, and supporting a transformational and accountable leadership that aims to strengthen our organizational capabilities. HRMS strives to continuously develop a professional and mobile workforce equipped with the knowledge, skills and experience to accomplish our ambitious and important organizational mandates together with key stakeholders.

The internship is UNPAID and full-time; i.e. 5 days per week (40 hours). The selected interns will work under the overall supervision of the Chief, HRMS.

Subject to the COVID-19 situation during the periods of internships both in Austria and the countries of the selected candidates, the interns may have to undertake part or the entire internships remotely.

For more information about the work of UNOV and UNODC, please visit www.unodc.org and www.unov.org respectively.

Responsibilities

• Creates, produces and edits outreach videos for distribution on global social media channels and UN intranet.
• Supports HRMS in the design, layout and editing of promotional and informational material, for example, PowerPoint presentations, short videos, flyers and infographics.
• Assists in the electronic dissemination of information; prepares, maintains and updates HRMS' web pages, including graphics and photo/video editing.
• Translates raw data from surveys and/or reports into attractive graphics and charts.
• Identifies, collates and prepares new materials for inclusion on the website by: researching various information sources and cross-checking information with author offices as required.
• Posts documents on the HRMS website; sets up and updates indexes of documents and ensures the appropriate directory location, etc.
• Liaises and interacts with colleagues and third parties both internally and externally.
• Assists in the design, compilation and research of content, copyediting and posting of the monthly electronic HRMS Newsletter on SharePoint.
• Supports the engagement of prospective UNOV/UNODC Interns on Facebook and Instagram.
• Creates and designs static and animated digital content as necessary.
• Other functions as required.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks "outside the box." Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

• Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have recently graduated with a university degree (as defined above) (OFFICIAL WRITTEN PROOF FROM THE UNIVERSITY SUPPORTING ONE OF THE ABOVE POSSIBILITIES MUST BE ATTACHED TO THE INSPIRA APPLICATION);
• Be computer literate in standard software applications;
• Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Short-listed candidates will be contacted for further evaluation and assessment.

Special Notice

A completed online application (Cover Note, Personal History Profile as well as proof of enrolment and/or graduation) is required. Incomplete applications will not be reviewed.

The Cover Note must include:
• Degree Programme (What are you currently studying?)
• Graduation Date (When will you graduate or when did you graduate from the programme?)
• List the IT skills and programmes that you are proficient in.
• List your top three areas of interest.
• Explain why you are the best candidate for this specific internship.
• Explain your interest in the United Nations Internship Programme in general and this assignment in particular.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Do not forget to attach your proof of enrolment or graduation.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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