Job Opening

Posting Title: Senior Editorial Assistant - Journal Unit (Supervisor), G7
Job Code Title: Senior Editorial Assistant
Department/Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 14 July 2021 - 12 August 2021
Job Opening Number: 21-Language-DGACM-158279-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The position is located in the Journal Unit, Meetings Management Section (MMS), Central Planning and Coordination Division (CPCD) of the Department for General Assembly and Conference Management (DGACM) in New York. The incumbent supervises the production of the multilingual Journal and reports to the Senior Programme Management Officer in the Office of The Director, CPCD.


Within delegated authority, the incumbent will undertake the following responsibilities:

•Supervises the operation of the Journal Unit.
•Leads the daily preparation and publication of the Journal of the United Nations in English and French, and coordinates the submission of the final English and French texts for translation and issuance in the other four official languages.
•Screens all requests for publication of announcements received.
•Ensures the conformity of announcements received with the schedule of meetings and in accordance with guidelines, practices and procedures of the United Nations, including on the use of premises.
•Edits all requests for publication, prepares the text of the Journal in English, supervises the preparation of the text in French, and decides the layout of the Journal.
•Supervises the preparation of the French version of the Journal.
•Ensures that the Journal maintains high quality standards, is produced on time and published on the web and in PDF format.
•Leads the preparation and production of the Journal at Headquarters or on site for meetings and conferences held away from Headquarters.
•Liaises with officials at all levels in the UN Secretariat, UN entities and non-governmental organizations, and with delegates.
•Explores and adopts new information and communication technologies with a view to implementing innovative ways of producing and marketing the Journal so that it is widely accessible in various formats, including electronic ones.
•Supervises the members of the Journal team, identifies use cases and presents the business requirements to the project manager of the Journal.
•Supervises user management for the Journal content management platform.
•Works hours which may include a later start (at or later than midday) with possible overtime outside the core working hours and during weekends.
•Performs other related work as required.


•Professionalism: Knowledge of UN documentation, the document processing chain and relevant operational and administrative policies and procedures. Knowledge of UN editorial policies and practices. Knowledge of the Editorial guidelines and practices and the roles of related services/sections. Ability to research and organize information required. Shows pride in work and in achievements.
Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


High school diploma or equivalent.

Work Experience

A minimum of ten (10) years of experience in conference support or related area is required.
Experience in desktop publishing including draft typing, copy editing, formatting, proofreading and creating typographical layouts, is required
Experience in working with meetings management tools, such as eMeets/gMeets and other IT applications (e.g. MS Office suite-MS Word and Excel, graphics software, Adobe Acrobat, etc.) is required.
Supervisory experience is required.
Experience in web-based research and project management is desirable.


English and French are the working languages of the United Nations Secretariat. For this post, fluency in English and French is required and one of those languages must be the candidate’s main language. Knowledge of any other UN official language is desirable.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The incumbent may be required to work from 3:00 p.m. to 11:00 p.m. with possible overtime outside the core working hours, and during weekends.

This position is subject to local recruitment pursuant to Staff Rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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