Job Opening

Posting Title: SECRETARY OF THE BOARD, D1
Job Code Title: SECRETARY OF THE BOARD
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 09 August 2021 - 17 September 2021
Job Opening Number: 21-Administration-UNEP-159888-R-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in the Secretariat of Governing Bodies and Stakeholders at the Nairobi duty station.

The incumbent will report to the Executive Director through the Deputy Executive Director, and within delegated authority the incumbent will be responsible for the following:

Responsibilities

1. Being responsible for discharging the Executive Director's responsibilities at meetings of the United Nations Environment Assembly of UNEP (UNEA) and its subsidiary organs, in particular, the Committee of Permanent Representatives and ensuring that UNEP's vision is given maximum support.

2. Being responsible for the enhancement of UNEP’s engagement in and support to relevant inter-governmental processes, including by liaising with Governments, Intergovernmental Organizations, relevant UN agencies, accredited Non-Governmental Organization and relevant Civil Society Organizations and ensuring that smooth communication, reporting lines and procedures between UNEP and Governments are maintained in the context of UNEP’s intergovernmental processes.

3. Being responsible for enabling the President of UNEA, the Chairperson of the Committee of Permanent Representatives and the Chairpersons of their subsidiary bodies, to discharge their responsibilities as presiding officers and ensuring the smooth organization and efficient conduct of meetings.

4. Represent the Executive Director at meetings with Nairobi-based senior government officials to promote, negotiate support and cooperate on UNEP's policy and programmes.
5. Prepare and coordinate documentation for and records of all meetings of UNEP’s mandatory policy-making organs and their subsidiary bodies drawing on the substantive elements and contributions provided by the relevant UNEP Division.

6. Manage and coordinate all UNEA follow-up actions in close coordination with the relevant UNEP Divisions.

7. Provide the Executive Director and the Deputy Executive Director with appropriate background information and guidance on inter-governmental affairs prior to meetings with visiting officials from Governments and missions.

8. Promote Major Groups and Stakeholders engagement in the work of UNEP’s policymaking organs and supervise the activities of UNEP’s Civil Society Unit in line with Rio+20 mandates.
9. Manage, guide, develop and train staff under his/her supervision.

10. Oversee the administrative tasks necessary for the functioning of the Secretariat of the Governing Bodies, including the preparation of budgets, the reporting on performance, the evaluation of staff performance, and the management of human and financial resources.

11. Perform any other duty as may be assigned.

Competencies

•PROFESSIONALISM: Expert knowledge of intergovernmental processes, knowledge of conference services and ability to provide policy advice; knowledge of UN policies, procedures and operations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is Motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

•PLANNING & ORGANIZING: Proven ability to plan and organize work. Develops clear goals that are consistent with agree strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•COMMUNICATION: Ability to defend and explain difficult issues with respect to key decisions and positions. Effective communication skills, both oral and written, ability to defend and explain difficult issues with respect to key decisions and positions to staff; ability to communicate management decisions; ability to prepare written reports that are clear, concise and meaningful. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information keeping people informed.

•LEADERSHIP: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.

•MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources need to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced University Degree (Masters or equivalent) in political sciences or environmental sciences, international relations, economics or related. A first level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum 15 years of progressively responsible work experience, in the field of international relations, policy and sustainable development is required.
Experience in liaising with senior government officials and other stakeholders, in conference servicing and management as well as in undertaking follow-up actions to meetings, is required.
Responsible work experience in managing conferences in an international setting, is required.
Work experience in policies and procedures at the UN or similar international Organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.

NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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