Job Opening

Posting Title: Information Management Officer, P4
Job Code Title: INFORMATION MANAGEMENT OFFICER
Department/Office: Department of Global Communications
Duty Station: NEW YORK
Posting Period: 28 September 2021 - 11 November 2021
Job Opening Number: 21-Information Management Systems-DGC-160624-R-New York (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Dag Hammarskjold Library, Outreach Division, Department of Global Communications (DGC). The Dag Hammarskjold Library's primary function is to enable the delegations, Secretariat and other official groups of the Organization to obtain, with the greatest possible speed, convenience and economy, the information and documentation needed in the execution of their duties.The incumbent reports to the Chief Librarian.

Responsibilities

Within delegated authority, the Information Management Officer will be responsible for the following duties:

• Contributes to the formulation of overall policies, procedures, knowledge management processes, objectives and guidelines affecting the development and re-engineering of the Organization’s Depository Library programme into a distributed knowledge network comprised of more than 350 entities from 135 countries and incorporating capacity building and diverse education and outreach programmes.
• Conducts policy-oriented research and drafting on the applicability of information technology to digital repositories management using data from internal and external sources to: develop Section policies, guidelines and procedures in keeping with technological developments, and the evolution of the Organization’s scholarly communication cycle including strategy for long-term preservation and retrievability of the institution’s digital output with research value files; translates organizational needs into analytics, reporting and recommendation requirements to support decision-making and workflows with data information and knowledge.
• Assesses and makes recommendations relating to the use of information systems from the digital information and knowledge management perspective. Provides reliable, up-to-date research and specifications for related technologies and innovations applicable to collection/harvesting, management and dissemination of diverse content.
• Provides advisory services Organization-wide on digital information and knowledge management practices based on needs, business process, workflow, technical architecture, and information resources analysis; makes recommendations relating to digital communications practices, improvement and implementation strategies, resource requirements and informs management policies and procedures, with an emphasis on technological applications.
• Monitors the progress of projects and the exchange of best practices and knowledge sharing and transfer between the Section and UN Secretariat entities, and among external or internal stakeholders through relevant content, policy and administrative support; liaise with delegates and external experts and manage relationships and reputation.
• Provides technical services for the Section and its extensive knowledge network and strategic partners by evaluating the institutional repository and related products – a digital, open, dynamic knowledge suite of resources providing information data, knowledge on the UN official record as well as on relevant grey literature; ensures evidence-based participation in the formulation of policy papers and positions on themes of key relevance in the areas of UN digital information, data and knowledge management.
• Develops and implements policies and guidelines relating to the preservation of and access to the UN digital record (UN publications, grey literature) and supervises relevant functions.
• Manages planning, development and implementation of open and digital knowledge initiatives involving collaborative approaches with knowledge and content producers within the UN Secretariat, and external, regional and other international partners and users to enhance cooperation and deliver appropriate knowledge and communication services.
• Represents the Section, as required, in departmental offices and at working groups, task forces and other fora, advocating library and digital information management perspectives and standards.
• Participates in the planning and organizing of training for Headquarters, the Depository Library network and mission staff and users with respect to utilization of virtual reference services.
• Performs other duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Advanced university degree (Master’s degree or equivalent) in information or library science, knowledge management or related field. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in digital information, library, knowledge management or related area.
Experience in the design and implementation of knowledge organization systems and networks is desirable.
Experience in digital curation and preservation is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment or assignment against this position is for an initial period of one year.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 April 2021, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Suriname, Timor-Leste, Turkey, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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