Job Opening

Posting Title: FINANCE AND BUDGET ASSISTANT, G6
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: Department of Management Strategy, Policy and Compliance Office of Programme Planning, Finance and Budget
Duty Station: NEW YORK
Posting Period: 24 August 2021 - 22 September 2021
Job Opening Number: 21-Finance-DMSPC OPPFB-160650-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Risk Management and Compensation Section of the Financial Risk Management Service, in the Finance Division of the Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The Finance and Budget Assistant reports to the unit chief.

The Risk Management and Compensation Section is responsible for management and coordination of property and liability insurance activities, including the study of alternative insurance plan structures, providing advice on insurance terms and secretariat services to the Advisory Board on Compensation Claims and the United Nations Claims Board.

Responsibilities

Within delegated authority, the Finance & Budget Assistant will be responsible for the following duties:

Budget:
•Provides support with respect to the review, analyses and preparation of the programme plan and its revisions.
•Assists managers in the elaboration of resource requirements for budget submissions.
•Undertakes research and provides support to higher level Finance & Budget Officers.
•Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
•Monitors integrity of various financial databases including archiving.
•Verifies accuracy of input data, ensuring consistency of data in previous allotments/appropriations to new allotments/appropriations issued.
•Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
•Redeploys funds as appropriate.

Finance:
•Scrutinizes source documents for completeness, accuracy and validity of charges.
•Investigates erroneous charges and takes appropriate corrective accounting actions.
•Communicates with field offices and entities regarding missing documentation or any other issues related to discrepancies between their accounts and those maintained at Headquarters.
•Prepares cost allocations and sales orders for the billing of internal and external clients.
•Extracts details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity.
•Assists with the monitoring of expenditures to ensures they remain within authorized levels.
•Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, travel claims and insurance claims to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
•Provides guidance and training to colleagues as required.
•Supervises other General Service staff as required.
•Drafts/prepares memoranda and/or cables to various offices, departments and overseas offices.
•Responds to queries from staff members and third parties.

Claims:
•Reviews, analyses and processes payments to third-parties, commercial entities, and individuals, with respect to the settlement of certified death and disability, insurance payments and brokers fees.
Procurement:
•Creates shopping carts, purchase orders and service entry sheets.
•Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.

General:
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
•Prepares underwriting data for insurance policies.
•Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
•Maintains and keeps up-to-date files.
•May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
•Performs other related duties, as assigned.

Competencies

•Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in a large international organization; ability to maintain accurate records; review and interpret a wide variety of data; ability to identify and resolve data discrepancies and operational problems; proficiency in MS Word, Excel and Financial Systems; ability to produce high quality work under pressure and cope with deadlines, with demonstrated attention to detail; ability to exercise judgment and tact in handling sensitive and confidential matters; keeps abreast of available technology and actively seeks to apply technology to appropriate tasks; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent.

Work Experience

A minimum of seven years of responsible experience in finance, budget, accounting, administrative services is required.
Experience in workers’ compensation or insurance is required.
Experience in the use of information technology program related to spreadsheets, data bases and word processing is required.
Experience in interpreting and applying UN or any similar large-scale international organization’s staff entitlements, as they relate to the Financial and Staff Regulations, Rules and procedures, on death, injury, disability and insurance is desirable.
Experience with performing qualitative and quantitative analysis and reporting on the basis of large data sets and deriving recommendations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

•The position is financed by Extrabudgetary funds. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

•This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

•Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

•At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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