Job Opening

Posting Title: ASSEMBLY AND BINDING EQUIPMENT ASSISTANT, G4
Job Code Title: ASSEMBLY AND BINDING EQUIPMENT ASSISTANT
Department/Office: Economic and Social Commission for Western Asia
Duty Station: BEIRUT
Posting Period: 29 July 2021 - 27 August 2021
Job Opening Number: 21-Facilities Management-ESCWA-160766-R-Beirut (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The Economic and Social Commission for Western Asia (ESCWA unescwa.org) forms part of the United Nations Secretariat and, like the other regional commissions, operates under the supervision of the United Nations Economic and Social Council. ESCWA comprises 20 Arab countries in Western Asia and North Africa. ESCWA provides a framework for the formulation and harmonization of sectoral policies for member countries, a platform for congress and coordination, a home for expertise and knowledge, and an information observatory. ESCWA activities are coordinated with the divisions and main offices of the
Headquarters of the United Nations, specialized agencies, and international and regional organizations, including the League of Arab States and its subsidiary bodies, and the Gulf Cooperation Council.

This position is within the Reproduction and Document Distribution Unit (RDDU), Conference Management Services Section (CMSS), Resource Management and Service Development Division (RMSDD) of the Economic and Social Commission for Western Asia (ESCWA - unescwa.org). The Assembly and Binding Equipment Assistant reports directly to the RDDU supervisor and will be under the overall supervision of the Chief of CMSS.

Responsibilities

The Assembly and Binding Equipment Assistant will be responsible for carrying out the following functions:
Collate and bind ESCWA publications, brochures, meeting papers and reports:
1- Trim the printed sheets and the cover to the desired size;
2- Collate the printed spreads on the PA-t Bourg tower: feed bins with 250-300 sheets; adjust the suction area rod; adjust the air level suction system; choose the finishing attachment and set the programme on the electronic board; adjust the Bourg Booklet Maker (folding and stapling specifications); collect the sets and continue manually until all the document is fully collated; install proper wire; prepare the document for final trimming;
3- Cut the collated sheets on the guillotine machine;
4- Staple using the Agrafix;
5- Glue the cover to the document on the Muller Martini Baby Poney;
6- Trim the document on three sides on the Polar Mohr Guillotine; Fold pamphlets, cards and wall charts:
7- Use the "Stahl Tremat GMBH" machine or the "MultiPli 35";
8- Trim the printed sheets to the desired size on the Guillotine;
9- Adjust the folding knives and the air suction system and proceed;
10- Fold and finalize folders and CD pockets;
11- Bind and trim calendars and notebooks;
Other functions:
12- Cut sheets of paper into spreads for offset printing on the polar Mohr guillotine;
13- Laminate flyers with limited quantities on the USI hot lamination machine;
14- Conduct periodic light maintenance to the machines to ensure the smooth running of operations;
15- Participate in inventories of reproduction supplies and equipment;
16- Propose and develop improved procedures to expedite processing of tasks;
17- Assist in preparing polyester masters (if the press operator needs urgent assistance);
18- Undertake any other assignment as requested by the supervisor or the Chief.

Competencies

PROFESSIONALISM - Knowledge of the UN documentation upstream planning, processing and distribution work flow; ability to assist in verification of mandates and in the overall advance planning and scheduling of pre-session documentation in accordance with the "slotting system"; ability to organize information required for the monitoring, following-up and updating of the schedule of documentation; knowledge of the relevant policies, guidelines, rules and regulations on control and limitation of documentation in order to evaluate submissions for processing and distribution; ability to adapt to changing procedures and modus operandi in order to implement ever-changing concepts for improving timeliness of documentation; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

COMMUNICATION - Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of 3 years of diversified experience in all binding and finishing techniques to allow fast processing of documents is required.
Experience in operating Tower Collator, Polar Mohr Electronic Guillotine and Muller Martini Baby Pony 2116 Gluing Machine is required.
Experience in operating Stahl Tremat GMBH folding Machine, Agrafix Stapling Machine and Muller Martini Collating Machine is desirable.

Languages

English and French are two of the working languages of the United Nations Secretariat. Arabic is also a working language of ESCWA. For this post, fluency in English and Arabic is required.

Note: “Fluency” equals a rating of ‘fluent’ in all four areas (speak, read, write, and understand) and “Knowledge of” equals a rating of ‘confident’ in two of the four areas.

Assessment

Passing the Trades and Crafts Test (TCT) is a prerequisite for recruitment consideration for this position. Applicants who have not passed the Trades and Crafts Test (TCT) at the time of application may be invited for the test when they are short-listed for the job opening. Having passed the Global General Service Test (GGST) or the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia, may be accepted in lieu of the TCT per applicable eligibility guidelines.
In addition to the above, the shortlisted candidates may undergo a substantive written assessment related to the functions of the post and an interview. Only short-listed candidates will be contacted.

Special Notice

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
• Candidates are fully responsible for all arrangements and costs for attending all assessments and interviews. All candidates shall receive the same notice period for attending the assessments and interviews.
• A formal offer of appointment shall not be issued unless the candidates has the legal right to live and work in Lebanon. The candidate is fully responsible for all costs and arrangements related to travel and relocation (including visas and permits) to the duty station and for continued employment at ESCWA.
• Staff members are subject to the authority of the Secretary-General, who may assign them to any task or function in the organization. In this context, all staff are expected to move periodically to new functions during their careers in accordance with established rules and procedures.
• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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