vacance de poste

Intitulé publication: ASSEMBLY AND BINDING EQUIPMENT ASSISTANT, G4
Intitulé code d’emploi: Equipement de montage et assembalage
Département / Bureau: Commission économique et sociale pour l'Asie occidentale
Lieu d'affectation: BEIRUT
Période de candidature: 29 juillet 2021 - 27 août 2021
No de l’appel á candidature: 21-Facilities Management-ESCWA-160766-R-Beirut (O)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

The Economic and Social Commission for Western Asia (ESCWA unescwa.org) forms part of the United Nations Secretariat and, like the other regional commissions, operates under the supervision of the United Nations Economic and Social Council. ESCWA comprises 20 Arab countries in Western Asia and North Africa. ESCWA provides a framework for the formulation and harmonization of sectoral policies for member countries, a platform for congress and coordination, a home for expertise and knowledge, and an information observatory. ESCWA activities are coordinated with the divisions and main offices of the
Headquarters of the United Nations, specialized agencies, and international and regional organizations, including the League of Arab States and its subsidiary bodies, and the Gulf Cooperation Council.

This position is within the Reproduction and Document Distribution Unit (RDDU), Conference Management Services Section (CMSS), Resource Management and Service Development Division (RMSDD) of the Economic and Social Commission for Western Asia (ESCWA - unescwa.org). The Assembly and Binding Equipment Assistant reports directly to the RDDU supervisor and will be under the overall supervision of the Chief of CMSS.

Responsabilités

1.Assists in printing colored and black and white documents and meeting papers:
Assists in montage of received documents. Prepares polyester masters on the Plate Maker. Assists in printing documents and meeting papers on the printing machines (Heidleberg and Ryobi). Maintains and cleans the printing machines.

2.Assists in collating, cutting, gluing, folding, binding of documents and meeting papers:
Assists in collating the printed papers on the PA-t Bourg tower machine or manually. Staples all collated pages on the automatic stapler machine. Joins the covers to the documents on the gluing machine. Cuts paper to standard size for printing using the computerized Guillotone machine. Trims documents to established sizes. Punches documents and binds them with plastic or metal wires. Assists in finishing promotional materials by folding and gluing folders, pamphlets, newsletters, CD pockets and calendars.

3.Assists in carrying out various tasks in distributing regular ESCWA documents internally and externally:
Packs, straps and labels dispatches of documents by using different sizes of carton boxes or uses wrapping and shrinking machines. Chooses the adequate package: carton, envelope and/or plastic to match the weight and the size of each dispatch. Addresses and stamps each dispatch with related specific modalities and stamps, as per prevailing rules and regulations. Contacts the Registry Unit to pick-up prepared parcels and envelops ahead of time to allow Registry to organize Pouches. Prepares sets of documents for distribution during conferences, meetings, workshops, etc.

4.Assists in the safekeeping of documents and publications in the Distribution Sub-Unit:
Receives documents from the Print Shop at Warehouse No.1 (in B2), as per the Documents Control Form. Confirms quantities for each mailing list. Ascertains adequacy of the quantity reproduced against mailing list. Shelves additional publications quantities for further distribution on appropriate shelves. Shelves documents related to conferences and meetings in warehouse No.2 (in B1). Surveys availability of documents upon request. Rearranges shelves and documents to make room for newly produced documents. Maintains physical inventory of documents and publications.

5.Assists in keeping records and filing when required:
Filing control forms for each document (by division). Replenishes Document Distribution Sheet stationary stock ahead of time to avoid stationary shortage. Maintains computer records for the Daily Distribution Sheet of documents and parcels. Prepares address labels for all kind of dispatches.

Compétences

Professionalism - Knowledge of the UN documentation upstream planning, processing and distribution work flow; ability to assist in verification of mandates and in the overall advance planning and scheduling of pre-session documentation in accordance with the “slotting system”; ability to organize information required for the monitoring, following-up and updating of the schedule of documentation; knowledge of the relevant policies, guidelines, rules and regulations on control and limitation of documentation in order to evaluate submissions for processing and distribution; ability to adapt to changing procedures and modus operandi in order to implement ever-changing concepts for improving timeliness of documentation; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication - Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Formation

High school diploma or equivalent.

Expérience professionnelle

A minimum of 3 years of diversified experience in all binding and finishing techniques to allow fast processing of documents is required.
Experience in operating Tower Collator, Polar Mohr Electronic Guillotine and Muller Martini Baby Pony 2116 Gluing Machine is required.
Experience in operating Stahl Tremat GMBH folding Machine, Agrafix Stapling Machine and Muller Martini Collating Machine is desirable.

Connaissances linguistiques

English and French are the two working languages of the United Nations Secretariat. Arabic is also a working language of ESCWA. For this post, fluency in Arabic is required. Knowledge of other UN languages is considered an asset.

Méthode d'évaluation

Passing the Trades and Crafts Test (TCT) is a prerequisite for recruitment consideration for this position. Applicants who have not passed the Trades and Crafts Test (TCT) at the time of application may be invited for the test when they are short-listed for the job opening. Having passed the Global General Service Test (GGST) or the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia, may be accepted in lieu of the TCT per applicable eligibility guidelines.
In addition to the above, the shortlisted candidates may undergo a substantive written assessment related to the functions of the post and an interview. Only short-listed candidates will be contacted.

Notice spéciale

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
• Candidates are fully responsible for all arrangements and costs for attending all assessments and interviews. All candidates shall receive the same notice period for attending the assessments and interviews.
• A formal offer of appointment shall not be issued unless the candidates has the legal right to live and work in Lebanon. The candidate is fully responsible for all costs and arrangements related to travel and relocation (including visas and permits) to the duty station and for continued employment at ESCWA.
• Staff members are subject to the authority of the Secretary-General, who may assign them to any task or function in the organization. In this context, all staff are expected to move periodically to new functions during their careers in accordance with established rules and procedures.
• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Charte des Nations Unies

En vertu du paragraphe 3 de l'Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d'assurer à l'Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d'intégrité, notamment mais non exclusivement s’agissant du respect du droit international des droits de l’homme et du droit international humanitaire. Les candidats pourront faire l’objet d’une présélection sur la base de ces critères, notamment mais non exclusivement dans le but de vérifier s’ils ont commis ou sont soupçonnés d’avoir commis des infractions pénales ou des violations du droit international des droits de l’homme ou du droit international humanitaire.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils peuvent consulter le Guide rapide « Procédure de dépôt de candidature » et le manuel d'instructions pour le candidat (en anglais seulement), en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises relatives à leur qualification, notamment mais non exclusivement, à leur formation, leur expérience professionnelle et leurs compétences linguistiques, conformément aux instructions fournies sur la plateforme Inspira. Les candidats seront exclus de la procédure d'examen s'il n'est pas démontré dans leur candidature qu'ils répondent à tous les critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation. Ils sont tenus de fournir des informations complètes et précises. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à minuit (heure de New York), le jour de la date limite de dépôt des candidatures.

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Désolé, cet appel à candidature n'est plus disponible.
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