Job Opening

Posting Title: Individual Contractor; Data Entry Clerk
Department/Office: United Nations Office on Drugs and Crime
Duty Station: NAIROBI
Posting Period: 04 August 2021 - 12 August 2021
Job Opening Number: 21-United Nations Office on Drugs and Crime-161038-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

The Individual Contractor is expected to deliver:

i. Captured training calendars;
ii. Captured requests for training
iii. Captured facilitators bios and database;
iv. Captured training programs;
v. Uploaded training material and resources
vi. Captured participants and donors for each activity;

Work Location

Nairobi, Kenya

Expected duration

45 Working Days between August and December 2021

Duties and Responsibilities

1. Background of the Assignment

As the global guardian of the United Nations standards and norms in crime prevention and criminal justice, UNODC is mandated to support Member States in upholding the rule of law, promoting crime prevention and effective, fair, humane and accountable criminal justice systems. Within the framework of the UNODC Regional Programme for Eastern Africa (2016-2021), and in close cooperation with the Regional Section for Africa and the Middle East at UNODC headquarters, the Crime Prevention and Criminal Justice (CPCJ) Programme seeks to implement these objectives through support to major justice reforms processes undertaken by East African States.

In line with this mandate, the UNODC project ‘Strengthening the Administration of Justice and operationalizing alternatives to imprisonment in Kenya’ aims to support the Government of Kenya to strengthen efficiency in delivery of judicial services, enhance coordination within the criminal justice sector and widen the use and application of alternatives to imprisonment. The project is designed to implement a part of the Programme for Legal Aid and Empowerment in Kenya (PLEAD). The Programme is funded by the European Union and targets the counties with the five largest urban centers of the country (Kisumu, Mombasa, Nairobi, Nakuru and Uasin Gishu) and seven counties of the most marginalized area within the country (Garissa, Isiolo, Lamu, Mandera, Marsabit, Tana River and Wajir).

The PLEAD component implemented by UNODC targets support to the following institutions in the justice chain (national partners):

i. The National Council on the Administration of Justice (NCAJ);
ii. The Judiciary;
iii. The Office of the Director of Public Prosecutions (ODPP);
iv. The Kenyan Probation and Aftercare Service (KPAS);
v. The Witness Protection Agency (WPA).

UNODC, through PLEAD, seeks to promote harnessing of information and communications technology (ICT) by the criminal justice sector in enhancing interagency coordination and improving administration of justice in Kenya. UNODC thus seeks to engage the services of five (5) individual contractor as data entry clerks at the Judiciary Training Institute (JTI) to support the implementation of the institution’s e-Learning System.

The JTI has, in partnership with the Directorate of ICT of the Judiciary, developed the e-Learning System to automate the core functions of JTI. The data entry exercise is a key step in ensuring all the data for the two (2) previous financial years (2019/2020 and 2020/2021) is captured to provide statistics upon which the system will be populated.

2. Purpose of the Assignment

The purpose of the assignment is to ensure capture of all of the relevant data required for the successful implementation of the e-Learning System of the JTI.

3. Specific Tasks to be performed by the Individuals Contractor

Under the overall supervision of the Regional Representative and direct supervision of the Head of the Criminal Justice Programme UNODC ROEA and within the framework of the UNODC Regional Programme for Eastern Africa (2016-2021). UNODC shall also work in close collaboration with the JTI managers to ensure that the work is completed to the specified standards. The Individual Contractor will individually perform the following tasks:

i. Accurately and comprehensively capture training calendars for the previous two (2) financial years for Training and Research and Policy Directorates;
ii. Accurately and comprehensively capture any pending requests for training.
iii. Accurately and comprehensively capture facilitators details including names, contacts and bios for the previous two (2) financial years;
iv. Accurately and comprehensively capture programs for activities for the previous two (2) financial years;
v. Accurately and comprehensively upload training materials and papers presented or prepared by JTI and other partners over previous financial years, including bench books, guidelines and manuals;
vi. Accurately and comprehensively upload a comprehensive database of all persons previously trained and donors for each activity over previous financial years.

The Individual Contractor shall be expected to perform tasks to the highest professional standards as follows:

i. Prepare, compile and sort documents for data entry into the e-Learning System;
ii. Check source documents for accuracy;
iii. Verify data and correct data where necessary;
iv. Obtain further information for incomplete documents;
v. Combine and rearrange data from source documents where required;
vi. Enter data from source documents into the e-Learning System
vii. Transcribe information into required electronic format;
viii. Check completed work for accuracy;
ix. Respond to requests for information and access to relevant files;
x. Print information when required;
xi. Comply with data integrity and security policies;
xii. Meet targets as assigned to them;
xiii. Maintain and update workflow record regarding work completed and work pending.

Qualifications/special skills

Academic Qualifications: A High School Diploma is required.

Experience:
- A minimum of two years of relevant work experience in clerical work and/or data entry is required.
- Experience in the use of computers and standard computer software such as MS Office (including Word and Excel) is required

Language: English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of Swahili is desirable. Knowledge of other United Nations Secretariat languages is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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