Job Opening

Posting Title: FINANCE AND BUDGET ASSISTANT, G6
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 13 September 2021 - 12 October 2021
Job Opening Number: 21-Finance-UNEP-161223-R-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment's Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.

This position is located in UNEP/Global Environment Facility (GEF)/Green Climate Fund (GCF) and Adaptation Fund (AF), Nairobi duty station. Under the overall supervision of the Finance Management Officer (FMO), and within delegated authority, the incumbent will perform the following functions:

Responsibilities

1. Project Design and Development:
- Verify documents for overall budgetary accuracy, consistency and uniformity in presentation and ensure comprehensiveness and compliance with formats prescribed;
- Cross-check consistency of figures in tables with the text of the reports, and verify references to other reports and documents, suggest corrections to be made to the Fund Management Officer and Programme Manager concerned;
- Co-ordinate with other finance and programme staff in preparing budgets with respect to project documents;
- Liaise with Programme Management Team and UNON to obtain and review banking details forms, F.249 and required supporting information.

2. Project Implementation:
- Prepare/review funding documents for budget allotments;
- Review expenditure reports from executing agencies to ensure (a) correct account and objects of expenditure have been charged, (b) validity of charges, (c) availability of funds;
- Prepare fund commitments in Umoja Extension 2, review and process cash advances, UNDP fax authorizations and fund transfers to EAs, ensuring that advances are within the approved budget and approved by the FMO;
- Initiate processing of cash advances and expenditures through UMOJA and follow up with UNON for remittances of funds and approval of recorded expenditure reports and clearing of issued advances;
- Assist FMO with regular review of UNDP IOVs to ensure that they have been properly recorded;
- Review of UNOPS expenditures, recording of expenditure and payment processing;
- Notify payees on status of payments and investigate complaints of non-receipt;
- Monitor expenditures to ensure they remain within authorized levels; prepare requests for adjustments as necessary;
- Analyze variances between approved budgets and expenditures and prepare requests for adjustments as necessary;
- Reviews requisitions for goods and services to confirm (a) availability of funds and (b) ensure correct objects of expenditure have been charged;
- Monitors integrity of various financial databases;
- Assist in preparation of annual project revisions and supporting schedules;
- Reconcile project accounts against independent audit certificates received from executing agencies;
- Review/prepare project structures and commitments in Umoja;
- Conduct project management training on use of various project reporting templates during the inception workshop and at other points when required;
- Assist in preparation of required donor reports.

3. Project Evaluation and Closure:
- Update project database with relevant project information on revision/closure of project;
- Provide financial information required in Project Implementation Review (PIR), Mid-term review/evaluation and Terminal Evaluation;
- Assist in the preparation of project completion and closing revision and supporting schedules;
- Process disposal of non-expendable equipment in accordance with UNEP procedures before closure of projects;
- Prepare request for refund of unspent balances for approval by Fund Management Officer;
- Track receipt of expected income through Treasury deposit report and ensures credit is posted correctly to the proper Trust Fund.

4. General:
- Provide general administrative support to the Fund Management, Programme Management Officers and other team members;
- Draft or prepare correspondence to respond to enquiries in respect to relevant financial and budget matters;
- Provide guidance and training to colleagues and supervise other General Service staff as required;
- Track and follow-up on administrative processes in progress;
- Maintain and keep up-to-date project files;
- Archive documentation as required;
- Keep log of archived files and track of archived information.

Perform other related duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations, and procedures in the UN environment. Knowledge, skills, and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including Programme development and database management, payments and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Education

Completion of high school education is required. Finance related training is desirable.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of seven (7) years of progressively responsible work experience in finance, budget, accounting or related area is required.
Experience with SAP or similar Enterprise Resource Planning system (ERP) is required.
An accounting/Financial Management background is required.
Experience in conducting trainings is required.
Experience with an international organization is desirable.
Experience with Vertical/Global funds such as Global Environment Facility (GEF) or Adaptation Fund (AF) or Green Climate Fund (GCF) is desirable.
Experience in financial transactions analysis and reporting is desirable.

Languages

English and French are the working languages of UN. For this post, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

NOTE: "fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview United Nations.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take up the appointment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

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