Job Opening

Posting Title: Library Assistant, UNIC Lome, G6
Job Code Title: LIBRARY ASSISTANT
Department/Office: Department of Global Communications
Duty Station: LOME
Posting Period: 24 August 2021 - 23 September 2021
Job Opening Number: 21-Documentation and Information -DGC-162008-R-Lome (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the United Nations Information Centre in Lome, Togo within the Information Centres Service (ICS), Strategic Communications Division (SCD), Department of Global Communications (DGC).

The UNIC is part of the global network of United Nations Information Centres (UNICs), and UNIC Lome is the principal source of information about the United Nations system in Togo.
The UNIC is responsible for promoting public understanding and support for the aims and activities of the United Nations by communicating about its work and disseminating UN information materials to a local audience in French and local languages; engaging local and regional partners; and, overall, bringing the United Nations closer to the people it serves.

The incumbent is under the overall supervision of a Public Information Officer (Desk Officer) in the Programme Support Section (PSS), ICS at UN Headquarters and reports directly to the National Information Officer (NIO) in UNIC Lome.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:

•Assists in the review of sources to identify appropriate materials that meet the information needs of the UN Information Centre and its information clientele.

•Assists in maintaining the audio-visual library and communication material, conducts periodic inventory and evaluates the information needs of the Centre, requests publications and multimedia information materials from the United Nations Headquarters (UNHQ) as needed.

•Assists in development and maintenance of relevant databases, keeping data accurate and current, and prepares new material as needed.

•Initiates claims and obtains updated materials, in connection with research requests by UNIC patrons.

•Provides statistical data for assessing usefulness and relevance of posted materials and maintains statistics on the service provided and workload indicators.

•Provides technical support and instruction to UNIC patrons in using electronic resources and reference tools to obtain information.

•Maintains and prepares new material for inclusion in appropriate web pages and other social media accounts administered by the UNIC.

•Assists in planning, implementation and evaluation of public information activities promoting the work of the United Nations.

•Submits regular backup jobs for databases on various platforms and performs other routine maintenance procedures that ensure the integrity of library data, orders and ensures provision of documents, reference materials and necessary equipment for the UNIC.

•Provides technical support for digitization operations.

•Provides visitors with information on the UN and specialized agencies; responds to queries on and requests for UN reference materials; conducts briefings on related subjects to individuals and groups; liaises and coordinates with local libraries and with the Dag Hammarskjöld Library in UNHQ.

•Co-ordinates work and/or participates in training of junior support staff.

•Provides administrative support for the UNIC, as needed.

•Performs other related duties as assigned.

Competencies

•Professionalism: Knowledge of policies, processes and procedures related to communication, production and dissemination of multimedia communication materials. including editorial standards. Ability to undertake relevant research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Is committed to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

A High school diploma or equivalent is required.

Work Experience

A minimum of seven years of experience in library work, archives, information network administration, public information, journalism or related field is required.
Experience providing communications support to an international organization such as the United Nations or similar is required.
Experience working with digital communication outlets, including database-driven websites and social media platforms is required.
Experience in drafting content for different publishing formats and/or platforms is desirable.
Experience in digital photography is desirable.
Experience working with tools, techniques, and/or software utilized in the production and editing of multimedia materials for broadcast, print, web, and social media outlets is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and French is required. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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