Job Opening

Posting Title: INTERN - HUMAN RESOURCES MANAGEMENT, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: United Nations Office at Vienna
Duty Station: VIENNA
Posting Period: 17 August 2021 - 05 October 2021
Job Opening Number: 21-Administration-UNOV-162046-J-Vienna (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The internship position is located in the Office of the Chief, Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC) and envisaged for a period of 6 months with a starting date as soon as possible.

HRMS is committed to attracting and cultivating a pool of diverse talent, fortifying a dynamic and an inclusive organizational culture, and supporting a transformational and accountable leadership that aims to strengthen our organizational capabilities. HRMS strives to continuously develop a professional and mobile workforce equipped with the knowledge, skills and experience to accomplish our ambitious and important organizational mandates together with key stakeholders.

The internship is UNPAID and full-time; i.e. 5 days per week (40 hours). The selected intern will work under the supervision of the Chief, HRMS, Chief Operational and Advisory Support Unit (OASU) and the UNOV/UNODC Internship Coordinator.

Subject to the COVID-19 situation in Austria and in the countries of the selected candidates during the periods of the internships, they may have to be carried out partially or fully remotely.

For more information about the work of UNOV and UNODC, please visit www.unodc.org and www.unov.org respectively.

Responsibilities

The Internship Coordination Team provides a wide range of HR advisory, hiring and on-boarding and outreach services to respective client entities and external candidates, covering all internship requests at Headquarters in Vienna and in the field. Duties may include, but are not limited to:

•Assist with the hiring, on boarding and administration of interns, including organization of learning events and town hall meetings;
•Conduct research of internship practices across international organizations and identification of best practices;
•Contribute to preparation and review of documents, including guidelines, reports, meeting minutes, newsletters, etc.;
•Support the launch and maintenance of social media accounts and initiatives as well as with the creation of new internship external and internal webpages;
•Help with the streamlining of the internship programme both at HQ and in the field;
• Create surveys; analyse data and create reports/presentations using various platforms related to various areas of human resources management;
•Perform additional projects/duties as required.

The Operational and Advisory Support Unit (OASU) provide expert policy and legal advice on human resources policy and the interpretation of UN Staff Rules and Regulations. The selected Intern will have the opportunity to contribute to a wide range of human resources management priorities:

• Assistance with tracking and logging all incoming requests for legal & policy advice, cases and queries and the production of overviews and statistics;
• Research assignments including for Administration of Justice case preparation including jurisprudence and host country matters;
• Support with the production of handbook materials on key areas of priority, including sexual exploitation and abuse, sexual harassment and fraud;
• Assistance with the design, lay-out and content of the policy and legal sub-site of the HRMS intranet website;
• Other relevant tasks as required by the supervisor.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

•Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have recently graduated with a university degree (as defined above) (OFFICIAL WRITTEN PROOF FROM THE UNIVERSITY SUPPORTING ONE OF THE ABOVE POSSIBILITIES MUST BE ATTACHED TO THE INSPIRA APPLICATION);

•Be computer literate in standard software applications;

•Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and

•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Short-listed candidates will be contacted for further evaluation and assessment.

Special Notice

A completed online application (Cover Note, Personal History Profile as well as proof of enrolment and/or graduation) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
•Degree Programme (What are you currently studying?)
•Graduation Date (When will you graduate or when did you graduate from the programme?)
•List the IT skills and programmes that you are proficient in.
•List your top three areas of interest.
•Explain why you are the best candidate for this specific internship.
•Explain your interest in the United Nations Internship Programme in general and this assignment in particular.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Do not forget to attach your proof of enrolment or graduation.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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