Job Opening

Posting Title: Finance and Budget Assistant, G5
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: Department of Economic and Social Affairs
Duty Station: NEW YORK
Posting Period: 25 August 2021 - 23 September 2021
Job Opening Number: 21-Finance-DESA-162152-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is in the Budget & Finance Section in the Executive Office of the Department of Economic and Social Affairs (DESA), Office of the Special Adviser for Africa (OSAA), Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States (OHRLLS), Regional Commissions New York Office (RCNYO) and the CEB Secretariat (NY) Office. The incumbent works under the overall supervision of the Senior Finance and Budget Officer.

Responsibilities

Within delegated authority and under the supervision of the Senior Finance and Budget Officer, the incumbent will be responsible for the following duties:

Budget and Finance:
1. Monitors status of expenditures and allotments through Umoja, prepare adjustments as necessary;
2. Reviews pre-commitments and commitments to ensure correct objects of expenditure have been charged, and availability of funds;
3. Reviews requests to hire/process payments for consultants/individual contractors, travel requests and requisitions for goods/services submitted by substantive offices to ensure completeness of supporting documents, as well as consistency in the application of UN rules and procedures;
4. Assists in the preparation of budget submissions and finalization of budget reports, analyzing variances between approved budgets and actual expenditures;
5. Coordinates with other finance and budget staff on related issues during preparation of budget reports;
6. Provides monthly status of funds reports to substantive offices, ensuring consistency with the allotments issued;
7. Responds to queries and provides information regarding financial and administrative procedures, processes and practices.

General Administration:
1. Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff;
2. Drafts routine correspondence;
3. Maintains up-to-date work unit files (both paper and electronic);
4. Performs other related administrative duties, as required.

Competencies

•PROFESSIONALISM: Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions (e.g., budget/work programme development, database management, etc.). Thorough knowledge and application of relevant administrative and financial rules and procedures. Shows pride in work and in achievements. Conscientious and efficient in meeting commitments, observing deadlines and achieving results. Works collaboratively with colleagues to achieve organizational goals. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•PLANNING AND ORGANIZING: Develops clear goals that are consistent with the agreed strategies. Effective organizational skills and ability to establish priorities and to plan. Monitor own work plan; Identify priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Monitors and adjusts plans and actions as necessary. Foresees risks and allows for contingencies when planning. Uses time efficiently.

•TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five years of experience in finance, budget, accounting, administrative services or related area is required.
Experience using Microsoft Office is required. Please explain using examples if you have experience working with word processing, spreadsheets and relevant software packages.
Experience in Enterprise Resource Planning system (ERP), such as Umoja, and other relevant software packages is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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