Job Opening

Posting Title: ADMINISTRATIVE OFFICER, P4
Job Code Title: ADMINISTRATIVE OFFICER
Department/Office: United Nations Mission in the Republic of South Sudan
Duty Station: Juba
Posting Period: 09 September 2021 - 08 October 2021
Job Opening Number: 21-Administration-UNMISS-163287-R- (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Business Analytics and Compliance Section (BACS) of United Nations Mission in South Sudan (UNMISS) in Juba. Juba is classified as an "E" hardship duty station and a non-family duty station. The Administrative Officer will work under the direct supervision of the Chief BACS and under the general guidance of the Chief, Operations and Resources Management Service (CORMS).

Responsibilities

• Support the Chief BACS in liaising with the Offices of the Director of Mission Support (DMS), Chief Operations and Resources Management Service (CORMS), the Special Representative of the Secretary-General (SRSG), Chief of Staff (COS) and other Chiefs of Services and Sections on the work and activities of BACS.
• Draft, coordinate, and develop written outputs including guidelines, reports and correspondence on a wide range of issues and ensure adherence to relevant UN rules and regulations, policies and editorial standards.
• Coordinate with colleagues across departments and offices to support data-driven projects, implementation of the SG’s Data Strategy and business transformation initiatives.
• Provide advice and assist in areas of problem solving, dealing with ad-hoc issues that arise, and undertake tasks and special projects.
• Establish monitoring and reporting mechanisms to track delivery of projects and work plan outputs.
• Act as adviser on management matters pertaining to the work of the section and general administration.
• As directed, develop, prepare, and monitor work plans, strategies and assigned programme areas for the administrative activities of the section.
• Undertake evaluation of support provided by the Mission Support Division to the various parts of the Mission.
• Exercise budgetary and administrative controls.
• Monitor implementation of Audit/Board of Inquiry recommendations.
• Represent the section at regular meetings with other offices and agencies as requested.
• Perform other administrative duties as assigned.

Competencies

PROFESSIONALISM: Demonstrated ability to provide technical advice in a broad range of human resources, financial and administrative areas; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Excellent communication skills (written and spoken), including the ability to draft a variety of reports in a clear and concise style and to summarize and convey key messages to a wide range of audiences; Professional and convincing interaction with a wide range of partners and stakeholders, including governments, media and consumers; Familiarity with the organization of large events (conferences, congresses, seminars, round-tables) and large experience of the world of media and journalists.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own.

Education

Advanced university degree (Master's degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field is required. A first level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

At least seven (7) years of progressively responsible experience in human resources, budget, finance or general administration, and field operations is required.
Working knowledge of UN administrative and financial policies/guidance, including experience developing UN policy guidance is required.
Experience drafting responses to legislative committees (e.g ACABQ, Fifth Committee) or internal/external auditors is required.
Experience in coordinating administration of complex, cross-cutting organizational operations is desirable.
Certification in PRINCE2 and Supply Chain Operational Reference (SCOR) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required.

Assessment

Evaluation of qualified candidates will include an assessment exercise followed by competency-based interview.

Special Notice

The United Nations Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.

The purpose of this job opening is to generate a list of qualified candidates for inclusion in the Administrative Officer, P-4 roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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