Job Opening

Posting Title: Finance and Budget Officer, P3
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: United Nations Office at Vienna
Duty Station: VIENNA
Posting Period: 18 October 2021 - 30 November 2021
Job Opening Number: 21-Finance-UNOV-165616-R-Vienna (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the UNOV Budget Unit (UNOV-BU) of the Budget Section (BS) of the Financial Resources Management Service (FRMS), Division for Management (DM) of the United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Chief of Unit and overall guidance of the Chief of Section.

For more information on UNOV and UNODC, please visit our websites: www.unov.org and www.unodc.org.

Responsibilities

Within assigned authority the incumbent will be responsible for the following duties:

• Coordinate and keep track of the cost accounting framework for all areas of administrative and support services.
• Administer and monitor the management of cost recovery and other budgets, including the establishment and periodic review of service catalogues.
• Responsible for financial analysis, management reporting, budget monitoring, review of cost drivers, financial projections and preparation of comparative and variance analysis.
• Review and analyse cost estimates, budget proposals and monitor implementation of corporate cost centres and related cost plans.
• Provide support to managers with respect to the elaboration of resource requirements and determination of cost drivers.
• Analyse and present financial implications on business scenarios, budget proposals and resolutions of the General Assembly and intergovernmental governing bodies.
• Analyse, recommend and issue spending authority (allotments) and monitor implementation to ensure that expenditures remain within authorized limits.
• Provide authoritative interpretation of requirements for handling of internal and external cost allocations.
• Coordinate and keep track of the process related to service orders, sales orders and client support.
• Analyse accounts and review/evaluate regular financial reports. Identify problem transactions and irregularities in related accounts, resolve them in a timely and effective manner.
• Ensure that accurate and complete financial management, financial reporting and internal control systems are functioning and that all relevant records are maintained.
• Provide advice and guidance, as required, to clients on budgetary and financial policies and procedures, including cost recovery. Ensure compliance with the United Nations Financial Regulations and Rules and established policies and procedures.
• Keep up-to-date on documents/ reports/ guidelines/ issues that have a bearing on matters related to budgeting, accounting and cost recovery, as appropriate, ensuring compliance with inter-governmental recommendations and decisions as well as with United Nations policies and procedures.
• Participate in the development of budgeting, accounting and cost recovery policies.
• Provide information needed to respond to audit findings.
• Perform other work related duties as required.

Competencies

Professionalism:
Has knowledge and practice of budget development and financial administration of resources. Is able to formulate new technical approaches to budgetary and accounting matters. Understands accounting and costing principles and their implication on budget formulation and performance analysis. Is able to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.


Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master's degree or equivalent) in business administration, public administration, finance, accounting or a related field is required. A first-level university degree in related fields with two additional years of qualifying practicing experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

An accounting qualification by an internationally recognized accounting body such as Association of Chartered Certified Accountants (ACCA), Association of Chartered Accountants (ACA), Certified Public Accountant (CPA), or Chartered Institute of Management Accountants (CIMA) or equivalent is required.

Work Experience

A minimum of five years of progressively responsible professional experience in financial management, budget, accounting, or related area is required, of which, three years in budget development and financial administration of resources at the international level is required.

Experience in the use of automated budgeting, costing and financial modelling is required.

Experience in the use of Enterprise Resource Planning (ERP) systems is required.

Specific experience in cost accounting or establishing control frameworks is desirable.

Experience in the use of service delivery and fund management related modules in SAP is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This position is funded from extra budgetary resources. The initial appointment will be for a period of one year and any extension of the appointment will be subject to the availability of funding.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Vienna is classified as a H and family duty station.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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