Job Opening

Posting Title: Knowledge Management Specialist (KM Specialist) to support UNEP/MAP – MedProgramme Coordinating Unit (MedPCU) to execute the Knowledge Management Strategy of the GEF/UNEP MedProgramme (Level B)
Department/Office: United Nations Environment Programme
Duty Station: ATHENS
Posting Period: 20 October 2021 - 29 October 2021
Job Opening Number: 21-United Nations Environment Programme-166109-Consultant
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

The objective of this assignment is to effectively implement the MedProgramme KM Strategy endorsed by the GEF CEO and provide technical inputs on the KM tools, services and activities that promote effective use of knowledge across the MedProgramme and dissemination of relevant information to the Programme’s stakeholders and build their capacity.

Work Location

Athens - UNEP/MAP Coordinating Unit

Expected duration

The duration of this assignment is for a period of thirteen (13) full-time working months over a period of fourteen (14) months.

Duties and Responsibilities

The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional levels. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. United Nation’s Environment Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This consultancy assignment is for the Mediterranean Action Plan (MAP) – MedProgramme Coordinating Unit (MedPCU), Athens, Greece in the framework of the Global Environment Facility (GEF) funded Mediterranean Sea Programme (MedProgramme): Enhancing Environmental Security (GEFID 9607).

GEF-UNEP MedProgramme

The MedProgramme represents the first GEF programmatic multi-focal area initiative in the Mediterranean Sea aiming to operationalize priority actions to reduce major transboundary environmental stresses in its coastal areas while strengthening climate resilience and water security and improving the health and livelihoods of coastal populations. The MedProgramme is implemented in ten beneficiary countries sharing the Mediterranean basin: Albania, Algeria, Bosnia and Herzegovina, Egypt, Lebanon, Libya, Montenegro, Morocco, Tunisia, and Turkey. It involves a wide spectrum of developmental and societal sectors, ranging from banking institutions, the private sector, governmental and non-governmental bodies, industry, research, media, and various other organizations. It builds on the work of UNEP/MAP and previous GEF investments in the region which have enriched the knowledge on the Mediterranean environment and unraveled the implications of climate change and variability; strengthened countries’ mutual trust, cooperation and common purpose; consolidated by the partnership among countries, UN bodies, civil society organizations, bilateral donors and the European Union (EU); and tested on the ground the feasibility and effectiveness of technical and policy instruments aimed at addressing major present and future threats to environmental sustainability and climate related impacts. The MedProgramme is expected to deliver a set of complementary results embracing three categories of priorities identified by the Transboundary Diagnostic Analysis (TDA) for the Mediterranean Sea which are translated into three components of the Programme: i) Reduction of Land-Based Pollution in Priority Coastal Hotspots and measuring progress to impacts; ii) Enhancing Sustainability and Climate Resilience in the Coastal Zone; and iii) Protecting Marine Biodiversity.

In line with the GEF Council approval of the MedProgramme and the GEF CEO endorsement of its related Child Projects 1.1 (GEF ID 9684), 2.1 (GEF ID 9687), 2.2 (GEF ID 9685) and 4.1 (GEF ID 9686), the MedProgramme should execute a specific Knowledge Management Strategy (KM Strategy) aimed at: i) Leveraging and systematically sharing knowledge assets generated by the Child Projects with the intended beneficiaries and audiences; ii) Strengthening the science-policy interface (SPI) and influencing decision-making through data and information sharing, capacity building, and regional stakeholder engagement; iii) Supporting the objectives of the Barcelona, Stockholm and Minamata Conventions and the work of the UNEP/MAP through effective stocktaking and scaling up, and broader adoption of MedProgramme’s approaches and results; and iv) Fostering incremental innovation within GEF programmatic approaches and enriching the knowledge base of GEF Implementing and Executing Agencies.

Effective KM strategy is a core leveraging mechanism of the MedProgramme to scale up approaches, policies and technologies promoted by the Programme. The KM strategy will complement and support the activities under the Child Projects of the Programme, maximize the effectiveness of the overall MedProgramme and provide opportunities for learning (including south-south learning exchanges), foster intergovernmental cooperation, use monitoring and evaluation (M&E) tools and geospatial services, apply best practices and develop portfolio-wide training and communication strategies.

After the PPG phase in 2018, which created consensus around the KM strategy development, the inception phase of the program started in July 2020. This phase aims at elaborating and consolidating tools and services that will be further expanded started from the second year of implementation in 2022, in line with the approved work plans during the Child Project Steering Committee meetings (March-June 2021) and the inputs collected during the Stakeholder Consultations on KM/coordination/monitoring organized between (June 2021).
The MedPCU had completed the recruitment of the technical experts that will be supporting the delivery of the first KM products and has built and strengthened internal cooperation with UNEP and GEF partners (including IW:LEARN) to ensure coordination and synergies on communications across focal areas substantially contributing to related task forces and raising the visibility of the program.
Furthermore, other sub-outputs have been initiated, such as proposal for training and knowledge exchanges opportunities, initial discussions with potential goodwill ambassadors, mapping of monitoring frameworks for KM, preparation of concept notes on reporting and coordination mechanisms (such as MedBulletin, Annual Stocktaking Meetings, etc) and targeted support to specific KM activities of Child Projects.

Since its conception and design, the MedProgramme has foreseen the need for a Knowledge Management Specialist to drive the implementation of the KM Strategy. At the Project Steering Committee organized in March 2021 for Child Projects 1.1, 2.1, 2.2, and 4.1, the governing bodies approved the workplan and budget for 2021-2022, including budget for the services of a KM Specialist to support implementation of the Child Projects’ KM strategy (see the respective reports of the Project Steering Committee Meetings: UNEP/MED WG.495/06; UNEP/MED WG 496/07; UNEP/MED WG.497/08; and UNEP/MED WG.495/08).

The KM expert will support the MedProgramme Coordinating Unit (MedPCU) to implement and execute the KM strategy structured at three interconnected levels: 1) the portfolio level; 2) the general public level, and 3) the science policy interface level, by providing technical inputs on the tools, services, activities and actions that promote effective use of knowledge across the MedProgramme and dissemination of relevant information to the Programme’s stakeholders.

Under the direct supervision of the MedProgramme Management Officer and the overall coordination of UNEP/MAP Deputy Coordinator, the consultant will be responsible for the following tasks:
1) Prepare a detailed work plan and timetable for the extension of the assignment;

2) Provide technical inputs and information to the Med PCU for the design, development, content population and maintenance of the MedProgramme knowledge platform;

3) Provide technical support and information to the Med PCU on the communication and outreach components of the KM Strategy, which include (but are not limited to):

a. Creating and promoting a MedProgramme identity to ensure visibility and coherent presentation;
b. Preparing and publishing periodic newsletters (Med-Bulletins) showcasing stories and progress from Child Projects;
c. Translating Child Projects' findings into communication products using diverse storytelling techniques and multimedia support (short movies and animations, infographics, interviews, articles, graphic novels, etc.);
d. Reach out to a different number of media outlets to establish long lasting collaborations, and engagement with testimonials;
e. Curating and disseminating publications led and produced by the Child Projects (specific deliverables) and by the PCU (such as MedProgramme Annual Reports, National Replication Atlases)
f. Identifying visibility opportunities for the MedProgramme for the consideration of the PCU and MAP
g. Coordinating specific communications and dissemination activities of Child Projects
h. Support the Medprogramme manager in ensuring programmatic coordination on KM and comms and synergies with UNEP and GEF relevant stakeholders)

4) Support the MedPCU in facilitating MedProgramme contribution to GEF IW:LEARN activities (including participation at the International Waters Conferences and twinning, preparation of Experience Notes, relevant trainings and workshops among others) and other GEF relevant initiatives and events, particularly related to the focal areas of International Waters, Chemical and Waste, Biodiversity and Climate Change;

5) Identify, design and rollout ad hoc knowledge exchanges, twinning, trainings on selected topics to enhance the capacity of key regional stakeholders and Child Projects teams;

6) Organize the MedProgramme’s Annual Stocktaking Meeting in 2022, helping to ensure that the Child Projects of the MedProgramme are properly contributing and benefitting from the meeting;

7) Contribute to the preparation, delivery and follow-up of Child Project Steering Committee Meetings (7) in 2022 from a KM perspective;

8) Contribute to the preparation of regular reporting activities on progress related to KM activities to the Implementing Agency (including quarterly reports of CP 4.1, KM component of the PIR);

9) Contribute to and participate in portfolio coordination/monitoring mechanisms with Partners (such as regular bilateral/portfolio meetings, adoption and use of project management collaborative tool, among others)

10) Assist the PCU in drafting Terms of References (TORs) for the recruitment of technical experts (i.e. video makers, graphic designers, web developers, data analysts, translators, trainers, lecturers, etc.) as well as for outsourced procured services (platform, software, events, etc.) related to KM activities. Provide technical support and strategic advice for options/candidates’ evaluations and onboarding.

11) Support the MedPCU in it is contributions to relevant policy processes, related initiatives, and partnerships (for example Agenda 2030, SDG goals, MAP communication strategy, MEAs,,…);

12) Attend and organize meetings as required;

13) Perform other tasks as required;

Qualifications/special skills

Academic Qualifications: Advanced university degree in communication, data management, international affairs, natural resource management, public administration, development studies, scientific communication or other relevant fields is required;
Experience: - A minimum of 5 years relevant experience in designing and managing KM/capacity development/strategic communications components of projects, ideally in the Mediterranean, is required.
- Experience in developing and executing KM approaches is required, including at least two of the following aspects:
o implementation of strategies related to knowledge management,
o Design and production of knowledge management tools and services;
o Design and development of communication and multimedia materials;
o Experience in stakeholders’ engagement and facilitation of strategic partnerships to strengthen the science policy interface;
o Experience in M&E and results-based frameworks for reporting and assessing the progress to impacts of KM activities, preferably in GEF projects;
- Experience in/facilitation skills for meetings and training, including capacity development and consultative workshops.
Language: - Fluency in English (oral and written) is required.
- Working knowledge of French, and/or Arabic is an asset.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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