Job Opening

Posting Title: TEAM ASSISTANT, G3
Job Code Title: TEAM ASSISTANT
Department/Office: Department of Global Communications
Duty Station: NEW DELHI
Posting Period: 09 November 2021 - 08 December 2021
Job Opening Number: 21-Administration-DGC-166748-R- (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the United Nations information Centre in New Delhi (UNIC New
Delhi), within the Information Centres Service (ICS), Strategic Communications Division,
Department of Global Communications.
The UNIC New Delhi is the principal source of information about the United Nations system in
India and Bhutan. The information centre is responsible for promoting public understanding
and support for the aims and activities of the United Nations by disseminating UN information
materials to a local audience in local languages; engaging local and regional partners; and,
overall, bringing the United Nations closer to the people it serves.
The incumbent is under the direct supervision of the Administrative Assistant and the
overall supervision of the National Information Officer (NIO) of UNIC New Delhi.

Responsibilities

Within limits of delegated authority the Team Assistant will be responsible for the following duties:

 Provides general office support services to help ensure the smooth functioning of an organizational unit.
 Uses standard word processing package to produce a variety of routine correspondence, tables,
charts, etc., in accordance with institutional standards.
 Proofreads written products for completeness and typographical accuracy.
 Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff
inside and outside the immediate work unit.
 Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material;
tracks and monitors follow-up action as required.
 Receives phone calls and visitors, and responds to routine inquiries and information requests, including
drafting routine written responses, or routes to appropriate personnel for handling as required.
 Maintains files (both paper and electronic) and databases for work unit.
 Updates and maintains distribution lists; assemble documents, reports and other materials for global
dissemination, where possible using electronic formats; coordinates courier services.
 Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office
supply and equipment orders, etc.).
 Photocopies a variety of documents and other materials.
 Operates and maintains a variety of office equipment in the performance of basic office functions, e.g.
photocopier, printer, scanner, etc.
 Drive UNIC Director and visiting senior UN officials to and from official functions and events; provide
transportation for other UNIC staff to official events, as needed.
 Transport, collect and deliver packages/items as required; including picking up pouches from the airport or
other document pick-up points.
 Responsible for day-to-day maintenance of assigned vehicle; log official trips, daily mileage, fuel
consumption, services, etc.
 Performs other duties as assigned.

Competencies

 Professionalism –Knowledge of general office and administrative support. Knowledge of driving rules
and regulations. Knowledge of administrative policies, processes and procedures. Shows pride in work
and in achievements; demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when faced with difficult
problems or challenges; remains calm in stressful situations.

 Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by
genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for
team shortcomings.

 Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources
for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans
and actions as necessary; uses time efficiently.

Education

A High School diploma or equivalent is required.

Work Experience

A minimum of two (2) years of relevant experience in general office support, public
communications support or related area is required.

Experience as a driver with a safe driving record is required.

Experience using Mircosoft Word, Microsoft Excel, and researching
information on the Internet in a professional context is desirable.

Experience providing support to a communication or a public
information office in an international organization comparable to the United Nations is
desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in English is required. Fluency is Hindi is desirable. Knowledge of another official United Nations
language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff
Rules. All staff in the General Service and related categories shall be recruited in the country or
within commuting distance of each office, irrespective of their nationality and of the length of time
they may have been in the country. A staff member subject to local recruitment shall not be eligible
for the allowances or benefits exclusively applicable to international recruitment.
It is the responsibility of the successful candidate to ensure they have the required documentation
(work permit, visa, etc) to work in the duty station.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.
Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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