Job Opening

Posting Title: Chief, Logistics Officer (Temporary Job Opening), P3 (Temporary Job Opening)
Job Code Title: LOGISTICS OFFICER
Department/Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 17 November 2021 - 30 November 2021
Job Opening Number: 21-Logistics and Supply Chain-UNOG-167189-J-Geneva (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This post is located in the Division of Administration, Central Support Services (CSS), Purchase and Transportation Section (PTS) , Travel and Logistics Unit (TLU), Logistics Sub-unit. The incumbent reports to the Chief of the Travel and Logistics Unit.

Responsibilities

Under the general supervision of the Chief of the Travel and Logistics Unit, the incumbent will be responsible for the following tasks:

(a) Planning and organizing the work of the Sub-unit in the provision of logistics-related services.
(b) Preparing and managing the budget of the Sub-unit, supervising staff, performing periodic staff appraisals and recruiting staff as required.
(c) Supervising all Shipping, Receipt and Delivery-related activities including:

Mail Receipt and Delivery
-The Mail Operations of the United Nations Office at Geneva which handles over a million items per year and includes the receipt and delivery of all mail, parcels, low-value procured goods and diplomatic pouches for Palais des Nations, Palais Wilson and other Geneva-based locations;
-The collection and distribution of internal and external mall in all Services in the Palais des Nations and its annexes as well as to 15 International organizations in Geneva;
-The coordination of mail operations with other International Organizations and specialized entities located in Geneva;
-The identification of client institutions' needs and negotiating the corresponding levels of service and quality standards and responding to delays, loss and complains;
-The management of contracts concluded with public and private postal and express mail companies and forwarders for diplomatic pouch shipments (US$ 11 million);

Supervise Warehouse Management related activities including:
-The receipt and distribution of all procured goods for Palais des Nations, Palais Wilson and other Geneva-based locations;
-The identification, bar coding and registration of procured goods as property
-The appropriate warehousing, tracking and replenishment of supplies and equipment;
-The requisition processing and distribution of supplies and equipment to UNOG clients and other Geneva locations:
-The preparation of goods for shipment, such as emergency operations.

Shipments
-The dispatch of official and professional mail to non-UN destinations by postal and express mail; as well as regular and special pouch for UNOG clients;
-The export and import of conference equipment and other official goods to and from other countries;
-The logistics relating to the shipment of personal effects, including providing estimated costs at client request;
-Custom clearance activities as required;
-The review of reports, decisions, comments or complaints received from staff members or outside service organizations
regarding shipping arrangements and taking appropriate corrective action.

(d) Supervising all activities related to the Drivers including:
The transport of Geneva-based heads of offices and visiting VIP's (including the Secretary-General delegation, the Deputy.
Secretary General and Parliamentarians for Global Action (PGA)).
The management and maintenance of the UNOG vehicle fleet.

(e) Supervising all activities related to the UNOG Insurance Portfolio including:
-Administration of UNOG insurance contracts and projects including insurance policies malicious acts, liability, property, fleet, visitors, covering UNOG and other Geneva based agencies;
-Responsible for the preparing and negotiating new insurance contracts or renewals;
-Prepares terms of reference and necessary documents for call for tender from insurance companies;
-Organizes meetings with the Insurance broker and relevant partners to ensure a high level of benefits and services

(f) Monitoring and evaluating the progress of the work of the Sub-unit

(h) Reviewing and assisting in the preparation of instructions on logistics-related issues for UNOG.

Furthers the implementation of the Common Services strategy by:
Coordinating with senior management of 18 International Organizations in Geneva on all common services-related issues regarding logistics-related issues.

Assists the Chief, Logistics and Travel and the Chief, Purchase and Transportation by:
Advising on all insurance, transportation, mail operations and stores-related issues.

Competencies

Professionalism: Knowledge of logistics operations, policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment; ability to maintain accurate records and prepare reports on a wide variety of data; demonstrated ability to manage insurance related matters; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Master's or equivalent) in business, public administration, engineering, law/political sciences or other relevant field. A first-level degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in mail operations, public administration, logistics, land or air transport, insurance contract management or related area is required.

Experience in enterprise resource planning systems is desirable.

Experience in an international organization is desirable.

Experience in the field of insurance is desirable.

Languages

English and French are the working languages of the United Nations. For this post, fluency in English is required. Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview

Special Notice

This position is temporarily available for 364 days or, depending on the start date of the incumbent, through 31 December 2022.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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