Job Opening

Posting Title: INTERN - CONFERENCE SERVICES (Temporary Job Opening), I (Temporary Job Opening)
Job Code Title: INTERN - CONFERENCE SERVICES
Department/Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 02 December 2021 - 01 February 2022
Job Opening Number: 21-Conference Services-DGACM-168546-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The internships are located in the Meetings Management Section, Central Planning and Coordination Division of the Department for General Assembly and Conference Management in New York.

The internships are for a period of between three (3) months and six (6) months, subject to the needs of the Department. The internships are UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of Chief of Meetings Management Section. Candidates are encouraged to highlight their specific skills and/or experience in their application. They are asked to do so carefully in order to enhance the value of the internship for both themselves and the receiving Section/Service.

These are remote internship positions, to be performed by the selected candidates using their personal equipment during the working hours of the Secretariat in New York. No travel required.

Responsibilities

Interns' responsibilities will depend upon the nature of the project(s) undertaken, the background of the intern, and the duration of the internship. Daily responsibilities might include, but not necessarily be limited to:

• Provide assistance in the formulation of conference management statistics.
• Provide technical assistance in global IT projects.
• Provide assistance in costing of conference services.
• Provide assistance in preparing and updating the UN calendar of conferences and meetings;
• Provide assistance in preparation and distribution of monthly, weekly and daily meetings programmes.
• Provide assistance in attending queries from delegates and secretariats regarding meetings programme, One-Stop-Shop system for conference services requests and the UN calendar of conferences and meetings;
• Provide assistance in coordinating conference services with other service providers.
• Help provide administrative assistance to the front desk and support to the Chief.

Competencies

Professionalism: Have a demonstrated keen interest in the work of the UN and have a personal commitment to the ideals of the Charter. Ability to demonstrate a high level of concentration. Ability to work under stress. Shows pride in work and in achievements; demonstrates professional competence; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Interns must have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Teamwork. Works collaboratively with colleagues to achieve organizational goals-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others-Places team agenda before personal agenda- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

To qualify for an internship with the United Nations Internship Programme, one of the following conditions must be met:

(a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
(b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
(c) Have graduated with a university degree (as defined above).
OFFICIAL PROOF FROM THE UNIVERSITY IN SUPPORT OF ONE OF THE ABOVE OPTIONS SHOULD BE ATTACHED TO THE INSPIRA APPLICATION.

In addition, interested candidates must:
• have a background in social science, public policy, economics, linguistics, statistics or other relevant areas.
• Have advanced organizational skills and attention to detail, as well as excellent written and verbal communication skills.
• Have good editing and analytical skills and experience using data visualization tools.
• Possess extensive knowledge of Microsoft Office suite in particular Excel.
• Display positive attitude and commitment to the office, willingness to complete a variety of tasks, along with the ability to work independently and as part of a team.

Applicants must also:
- Be computer literate in standard software applications; be proficiency in social media platforms;
- Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency (oral and written) in English is required. Knowledge of another UN official language is an advantage.

Assessment

Candidates will be assessed based on their Candidate Profile. Individual interviews and/or tests may be conducted for further assessment.

Special Notice

A completed online application (Candidate profile and motivational statement) is required.
Incomplete applications will not be reviewed.

The motivational statement must include:
• Degree Programme (What are you currently studying?)
•Graduation date (when you graduated/will be graduating from the programme)
• List the IT skills and programmes that you are proficient in
•Explanation of your interest in the United Nations Internship Programme
•Experience in conducting data analysis, including visualizing and validating data and social media
•Explanation of why you think you are the best candidate for this role

In your Candidate Profile, be sure to include all past work experiences, data analysis experience and software used, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

REMOTE INTERNSHIPS (COVID-19)

In the context of the COVID-19 pandemic, candidates may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Candidates must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For these remote internships, the successful candidates will only be required to provide proof of health insurance coverage.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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