Job Opening

Posting Title: Associate Protocol Officer, NOB (Temporary Job Opening)
Job Code Title: ASSOCIATE PROTOCOL OFFICER
Department/Office: United Nations Investigative Team for Accountability of Da’esh/ISIL
Duty Station: BAGHDAD
Posting Period: 17 November 2021 - 07 December 2021
Job Opening Number: 21-Protocol-UNS-SPM UNITAD-168805-J-Baghdad (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located within the United Nations Investigative Team to Promote Accountability for Crimes Committed by Da'esh/ISIL in Iraq and the Levant (UNITAD) and will be based in Baghdad, Iraq. The Associate Protocol Officer reports directly to the Chief of Staff.

UNITAD was established by the Secretary-General pursuant to Security Council resolution 2379 (2017), according to which it is mandated to support domestic efforts to hold ISIL (Da'esh) accountable by collecting, preserving and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity and genocide committed by the terrorist group ISIL (Da'esh) in Iraq.

Responsibilities

Under supervision of the Chief of Staff, the Associate Protocol Officer will be responsible for the following duties:

• Assists in arranging meetings between the Mission officials and the local authorities;
• Facilitates and coordinates with Front Office of the Special Adviser on all the mission’s administrative matters as they relate to host country obligations under the agreement with the United Nations;
• Supports the Chief of Staff’s Office, including from other pillars, in term of liaison between the Front Office and the host government counterpart; diplomatic community regarding appointments and meetings;
• Supports the organization of missions of the Special Adviser and other mission Senior staff members with regards to the arrangement of the VIP lounge at the airport, immigration formalities;
• Liaises with HR on visa arrangements for staff and any related engagement with MoFA or MoI;
• Supports visits to venues in advance of activities and meetings on appropriate arrangements;
• Takes active action to make seat arrangements for ceremonies/meetings/conferences hosted by the Special Adviser as required;
• Maintains and provides an up-to-date mailing list and contact information to the Chief of Staff Front Office and the Office of the Special Adviser pertaining to the composition of the host country Government and the Diplomatic Missions accredited to the host Country (Principal and Deputies); regional organizations, as well as UN agencies, Programmes and Funds;
• Cooperates with Administration, in particular with Transport, Aviation and MovCon Sections;
• Familiarizes staff members with local laws when interacting with local authorities;
• Helps the mission in educating initiatives regarding local customs, values, and traffic rules;
• Supports engagement with the Ministry of Foreign Affairs with regards to visa arrangements for international staff, drafts related correspondence, including NVs and letters, for the approval by the Chief of Staff;
• Drafts and provides inputs to other correspondence and reports as they pertain to the responsibilities of the Chief of Staff Front Office;
• Works in collaboration with the Office of the Chief of Staff in order to support Mission events;
• Acts as Officer in Charge in the absence of the Protocol Officer;
• Performs other duties as assigned.

Competencies

PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages; from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master's degree or equivalent) in Public Administration, Public Relations, Political Science, Law, or any other related fields is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of two years of progressively responsible experience in government engagement, administration, political affairs or a related area is required.

Experience in protocol matters, coordinating and implementing meetings and events, including liaison with national authorities and other stakeholders is required.

Experience in working with the United Nations, other international organizations, or NGOs, is required.

Experience with the local network of stakeholders is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the position advertised, fluency in written and spoken and written English and Arabic is required.

Assessment

Evaluation of qualified candidates may include a written assessment exercise which may be followed by a competency-based interview.

Special Notice

• Fully vaccinated status for COVID-19 or willingness to be fully vaccinated for COVID-19 is required for this position.

• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• This position is funded by Regular Budget and temporarily available. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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