Job Opening

Posting Title: Consultant to upgrade the Child Protection Information Management System and build the capacity of the staff in the six target rehabilitation schools
Department/Office: United Nations Office on Drugs and Crime
Duty Station: NAIROBI
Posting Period: 22 November 2021 - 02 December 2021
Job Opening Number: 21-United Nations Office on Drugs and Crime-169148-Consultant
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Result of Service

Expected tangible and measurable output(s)/deliverable(s):

• An Inception Report including a proposed workplan for the execution of the assignment, methodology and timelines.
• Successfully upgraded CPIMS based on the DCS needs and recommendations.
• Developed Users Guide on the upgraded CPIMS.
• IT equipment procured for Kabete, Kirigiti, Dagoretti, Likoni, Kakamega and Wamumu rehabilitation schools is successfully set up for CPIMS use.
• Staff responsible for data management in Kabete, Kirigiti, Dagoretti, Likoni, Kakamega and Wamumu rehabilitation schools and DCS Headquarters on are successfully trained on the upgraded CPIMS.
• A final, comprehensive and output oriented report submitted not later than three working days prior to the end of the consultancy.

Work Location

Home-based, with travel within Kenya (Nairobi - Kabete Kirigiti and Dagoretti, Mombasa – Likoni, Kakamega and Kirinyaga - Wamumu)

Expected duration

90 Working Days between January and April 2022

Duties and Responsibilities

1. Background of the assignment

National governments are legally obliged to ensure children’s rights including the right to health, education, family life, play and recreation, adequate standard of living, and protection from abuse and harm through enactment of relevant laws and provision of services. In Kenya the Directorate of Children Services (DCS) within the Ministry of Public Service, Gender, Senior Citizens Affairs and Special Programmes, is charged with these tasks.

The successful implementation of child protection and social welfare services is dependent upon the availability and use of relevant data. This data should provide information on the magnitude of, and any trends evident in, child protection issues, as well as the impact of programmes and interventions. Currently, the DCS has operationalized a national Child Protection Information Management System (CPIMS) which is used to provide information on key child welfare concerns. However, the CPIMS still requires upgrading to ensure the identified gaps during implementation are addressed and identified variables incorporated for reliable data. The reliability of reports or data has significant repercussions for child protection programming in Kenya.

Within the framework of the project on “Preventing Violent Extremism through Rehabilitation, Vocational Training and Social Reintegration in children’s statutory institutions in Kenya (Phase 2)”, UNODC and DCS will work together to:
• Re-engineer the CPIMS focussing on addressing the existing challenges facing the system as well as include information that would assist in tracking the progress and placements of the children, case management and generation of reports among other things.
• Provide IT equipment for CPIMS in the six target rehabilitation schools i.e. Kirigiti, Dagoretti, Kabete, Wamumu, Kakamega and Likoni
• Build capacity of staff at DCS Headquarters and in the six targeted Rehabilitation Schools in managing the CPIMS including generation of reports.

2. Purpose of the assignment

The purpose of the assignment is to upgrade the Child Protection Information Management System - CPIMS and build the capacity of the staff at DCS Headquarters and in the six targeted Rehabilitation Schools in managing the CPIMS including generation of reports.

3. Specific tasks to be performed by the consultant

Under the overall supervision of the Regional Representative in the UNODC Regional Office for Eastern Africa (ROEA) and the direct supervision of the UNODC ROEA Head of the Crime Prevention and Criminal Justice Programme, and in close cooperation and consultation with DCS, the consultant will perform the following substantive duties and responsibilities:

a) Development of an inception report
• The consultant will prepare an inception report which shall detail his/her understanding of the assignment founded on the terms of reference. The inception report will also provide detailed timelines and methodology to be applied for discussion with DCS.

b) Upgrading of the Child Protection Information Management System
• Together with the CPIMS Technical Working Group, assess of the CPIMS that is currently being used by the DCS, to determine its functionality and success, identify the areas that need to be reengineered and improved. This will include analysis of the document workflow in the CPIMS system.
• Upgrade the CPIMS based on the findings and recommendations of the system’s analysis carried out. In this regard, while upgrading the System, the consultant ought to ensure the following:
 The system must be simple to use, easy to understand, reliable, accurate, and provide easy access to stored information.
 The system should have defined index structures of documents (file classification)
 Build file classification, security and retention schedules into the system
 Implement privacy and security measures in the system
 Design backup systems to mitigate any foreseeable risks
 Develop a detailed Users Guide on the system to be used by all DCS staff responsible for data management, in the institutions and at the DCS Headquarters

c) Training of DCS Staff on the upgraded CPIMS
• The consultant is expected to train staff responsible for data management in the six target Rehabilitation Schools and DCS headquarter on the upgraded CPIMS. This will also be an opportunity to take the trainees through the developed Users Guide, step by step,
• Set up and install IT equipment for CPIMS procured and delivered to the six target rehabilitation schools i.e. Kirigiti, Dagoretti, Kabete, Wamumu, Kakamega and Likoni.

d) Reporting and other requirements
• Complete a final, comprehensive and output oriented report, submitted not later than three working days prior to the end of the consultancy.

Qualifications/special skills

Academic Qualifications: Advanced university degree (Master’s degree or equivalent) in information technology, computer science, telecommunications or a related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:
- A minimum of 5 years of demonstrable work experience in developing of software and computerized applications is required.
- Experience in conducting trainings and demonstrations on use of software and computerized applications is required.
- Experience of working in coordination with government and international organizations is desirable.
- Experience in child protection programming is desirable.

Language: English and French are the working languages of the United Nations Secretariat. Fluency in English is required. Depending on the post location, fluency in another of the six United Nations official languages may be required. Knowledge of another United Nations official language is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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