vacance de poste

Intitulé publication: Administrative Officer A, 14
Intitulé code d’emploi: Administrative Officer A
Département / Bureau: United Nations Relief and Works Agency (UNRWA)
Lieu d'affectation: AMMAN
Période de candidature: 23 novembre 2021 - 06 décembre 2021
No de l’appel á candidature: 21-Administration-UNRWA-169179-R-Amman (E)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

The incumbent is responsible to Chief Infrastructure and Camp Improvement Programme JFO. S/he will carry out the administrative work of the program related to HR, Finance, Maintenance, and Security, Administration and Supply matters and others.

Responsabilités

In accordance with Agency policy and procedures, the incumbent:

•Assists the PM in carrying out the administrative work of the program HR, Finance, Maintenance, Security, Administration and Supply matters and in particular:
1.Controls and monitor budget expenditures in coordination with the PM
2.Prepares staffing table proposal and RPAs, and maintains staffing table records
3.Coordinates and ensures provision of various supplies and maintenance to Programme.
4.Ensures that all utility bills within camps under project are verified by respective heads of installations and paid in due time approved by PM
5.Assists in supervising clerical. Administrative, and general services staff including timely renew of staff contracts as per instruction of the PM.
6.Follows up issues with government and non-government agencies when needed.

•Works with Programme supervisors to ensure proper compliance with the agency Rules and Regulations.

•Collects, compiles and analyses statistical data related to the Programme and maintain up-to-date records and files on the projects.

•Drafts correspondence, prepare and assists in the preparation of monthly and periodic reports and statistical data relating to staffing, procurement, training, incidents, building maintenance and prepare expenditure forecasts,

•Prepares and submit contractor’s payments requests and follow up release of payments with finance department.

•Assists in organizing meetings, events, and visits, and represents the program in meetings and events (may summaries of such meetings ) as and when requested by the PM and follow up accordingly

•Work on all SAP applications after get a training and access.

•Monitors the schedules of supervisors and arranges for meetings and appointments , Screen visitors and telephone calls , brings forward matters to the attention of supervisors, including deadlines and pending matters and handle routine correspondence as required,

•Carry out routine action requiring the gathering and compiling of files and other information; contracts others organizations, departments, and units to obtain or coordinate material or information as required.

•Performs such other duties as may be assigned.

Compétences

•Ability to work in a team
•Good computer skills, using MS applications
•Good knowledge in report writing
•Budgetary, typing and filing skills
•Very good written and spoken communication skills
•Good creative thinking skills
•Ability to take initiative
•Good work organizing skills
•Ability to work under pressure.

For guidance on how to prepare for competency-based interviews:

https://careers.un.org/lbw/home.aspx?viewtype=AYI

Formation

•A university degree in administration, business administration or any other related field.

Expérience professionnelle

•Four years' experience in administrative work related to office management, clerical, personal, procurement and general administration.

•Computer literacy good knowledge of word processing (Arabic and English) data base systems and other related office tools.

Connaissances linguistiques

•Good command of spoken and written English and Arabic

Méthode d'évaluation

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Notice spéciale

Contract Status :

Limited Duration Contract (LDC); Six months duration renewable; Appointment subject to funding confirmation, satisfactory performance and continuity of need.

Benefits:

- LDC: Band “F”/ S1 Monthly salary is JD JD 1,057.70 Fils Contract Status: 6 Months (Extendable) subject to availability of funds, satisfactory performance of the incumbent and the continuing need for the post).

- Other benefits include medical insurance and annual leave and dependency allowance (if applicable).

Department: Infrastructure & Camp Improvement Program

Other Information
•Only candidates residing in Jordan with authorization to work in that duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in the duty station, and without a valid work permit, the appointment may be rescinded since the agency will not provide coverage for relocation costs.
•Since this vacancy is an Area staff post, the Agency will not provide coverage for relocation costs.

EQUIVALENCY:
When the minimum requirements are not fully met, the concerned Director may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience.
NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

General Information:

• UNRWA encourages applications from qualified and experienced women.
• UNRWA welcomes applications from qualified candidates with disabilities.
• This vacancy notice is open for internal and external candidates.
• Only candidates residing in Jordan with authorization to work in that duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in the duty station, and without a valid work permit, the appointment may be rescinded since the agency will not provide coverage for relocation costs.

• Since this vacancy is an Area staff post, the Agency will not provide coverage for relocation costs.

• UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are
expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non- smoking work environment.

• The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description or to change the contract Modality.
On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.

Charte des Nations Unies

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

Désolé, cet appel à candidature n'est plus disponible.
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