Job Opening

Posting Title: HUMAN RESOURCES OFFICER, P3
Job Code Title: HUMAN RESOURCES OFFICER
Department/Office: United Nations Logistic Base
Duty Station: BRINDISI
Posting Period: 23 December 2021 - 21 January 2022
Job Opening Number: 21-Human Resources-UNLB-169246-R-Brindisi (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide.

This job opening is advertised to fill two (2) Human Resources Officer positions. The Human Resources Officers report to the Chief of the Field Central Review Bodies (FCRB) Secretariat and Reference Verification (RV) Unit, located within the United Nations Global Service Centre (UNGSC) in Brindisi, Office of the Director. The FCRB/RV Unit is part of the Office of the Director and reports administratively to the Director, UNGSC, and substantively to Staffing Services in Human Resources Services Division, Department of Operations Support (DOS).

One of the positions is focused on Reference Verification and the other one is focused on FCRB Secretariat. Please indicate in the motivation statement your preference, if any.

Responsibilities

Within delegated authority, the Human Resources Officer will be responsible for the following duties:

- Providing Secretarial services for the Field Central Review Bodies (FCRB)
- Planning and organizing relevant reviews of the Field Central Review Bodies (FCRB)
- Advising management of the outcome of FCRB reviews
- Following up with recommendations of FCR Bodies and ensuring their implementation
- Planning and coordinating the membership of the FCR Bodies and ensuring their endorsement and clearances
- Updating, enhancing, and delivering training to new and existing members on FCRB policy and procedures, as well as its electronic support tools and databases
- Maintaining statistics/data on activities of FCRB and the outcome of recruitment case reviews
- Review and approve reference verification cases
- Coordinating the work of the reference verification team
- Assisting the Chief of the FCRB Unit in monitoring and ensuring consistency in the functioning of the FCR Bodies and the Reference Verification process, in particular with regard to the consistent application of policies and procedures. Updating existing procedures when necessary
- Providing reports, summaries, projections, and budget justifications as and when requested
- Representing the FCRB Secretariat/ extended unit in meetings and other relevant activities, as and when requested by the Chief of the Unit
- Providing oversight, support and backup on all the work related to FCRB and Reference Verification
- Administering and providing advice on reference verification issues
- Determining and recommending the final status of the reference verification cases processed by the RV team
- Providing advice and support to managers and staff on Reference verification and staffing matters
- Preparing special reports and participating and/or leading special human resources project
- Assisting in preparing policy papers, position papers and briefing notes on HR matters
- Preparing HR metrics and analysis as required, such as for audit requisitions, regular reporting and various ad-hoc requests
- Performing any others duties requested by the Chief of the Unit

Competencies

Professionalism: Knowledge of human resources management, in particular with regard to staffing matters (i.e. recruitment, placement.). Analytical and drafting skills. Demonstrated technical knowledge on the development of e-staffing guidance materials. Knowledge of the United Nations staff rules and regulations, human resources policies, procedures and practices. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master's degree or equivalent) in public or business administration, human resources management, social sciences or related area. A first level university degree in combination with additional two years of qualifying experience may be accepted in lieu of an advanced degree.

Work Experience

A minimum of five years of progressively responsible experience in human resources management, administration or related area is required.

Experience in performing recruitment oversight or reference verification related duties is desirable.

Experience in designing and delivering training programs related to recruitment or reference verification is desirable.

Experience related to process improvement projects and related change management procedures is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Fluency in French is desirable.

Assessment

Evaluation of qualified applicants may include a substantive assessment, which may be followed by a competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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