Job Opening

Posting Title: Information Technology Assistant, G6 (Temporary Job Opening)
Job Code Title: INFORMATION TECHNOLOGY ASSISTANT
Department/Office: Department of Economic and Social Affairs
Duty Station: NEW YORK
Posting Period: 12 January 2022 - 28 January 2022
Job Opening Number: 22-Information Management Systems-DESA-169880-J-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Office of the Director, Financing for Sustainable Development Office, Department of Economic and Social Affairs (DESA). The incumbent reports to the Economic Affairs Officer in the Office of the Director. For more information, please visit https://www.un.org/development/desa/financing/

Responsibilities

Within delegated authority, the Information Technology Assistant will be responsible for the following duties:

Desktop Administration and Configuration

Coordinating receipt and processing of IT requests by FSDO staff and providing support by:
• Providing basic and advanced technical support on relevant hardware and software systems applications.
• Identifying, reporting to and following up with OICT on any malfunctioning of hardware and software in FSDO
• Monitoring all personal computers running the UN software delivery system to ensure that software distributions are being delivered correctly.
• Performs software distribution updates, scripting, testing and support.
• Performs research into new versions of centrally supported software and perform drupal 9 and
beta testing, production rollout and post production support.
• Performs 2nd level desktop troubleshooting in conjunction with the Help Desk.
Conducting needs assessment for new systems, including modifications to existing systems.
Performing ongoing reviews with users and developers and responding to requests to ensure that
Office's capacity for hardware and software are fully met. Provides technical advice to clients
when necessary.

• Prepares, maintains, and updates files (electronic and paper) and internal databases.
• Drafts documentation
• Performs other related duties as required.

Maintaining and updating the divisional website:
• Updating existing web pages and creating new ones as required;
• Improving user accessibility and site performance;
• Monitoring website usage and providing corresponding statistical data;
• Exploring and developing new technologies to enhance outreach efforts (i.e. e-newsletters,
podcasts, streaming video, and virtual tours).

Server Operations and Administration
• Installs, configures, tests and deploys server hardware and software, including Local Area Network, Operating Systems, Electronic mail, Unix, Linux, Lotus Notes, Citrix, Database systems,
Internet Web software, firewall, Domain Name Server (DNS), DHCP, mail relay, and various
security software.
• Performs administration, operation, technical support, and monitoring of server systems.
• Undertakes troubleshooting of server systems. If the problem persists, escalates to higher level in accordance with procedures.
• Liaises with other groups of ITSD and the user Departments for maintaining the efficient and
reliable operations of server systems.
• Performs 24x7 operations of assigned systems.
• Assists in identifying the need for new systems or re-engineering of the existing systems.
• Responds to requests from user offices and assists in deploying/configuring systems so as to
conform to infrastructure standards
• Implements backups of servers following standard backup procedures.
• Collects various statistics on the performance and reliability of server systems, and produces
pertinent reports.
• Maintains the documentation of server systems, pertinent to operations and system
administration.
• Prepares, maintains, and updates files (electronic and paper) and internal databases.
• Drafts documentation and reports.
• Performs other related duties as required.

Service Installation and Support
• Receives and logs problem calls or service requests in the automated tracking system with minimum delay.
• Attempts to resolve as many problem calls or service requests on initial contact.
• Performs tasks related to scheduled service requests, including equipment replacement,
equipment installation/de-installation, software installation, LAN connection, returns to stock,
site surveys, etc.
• Diagnoses and resolves any hardware, software, or connectivity problem with minimum delay.
• Provides basic training to end-users on the use of standard systems and applications;
• Drafts end-user and/or technical documentation.
• Logs all actions in the automated tracking system, including site survey information, steps
taken to resolve problem or to complete task, problems encountered, current status, etc.
• Acts as problem escalation point for technical staff at lower levels.
• Escalates problems/tasks to the appropriate parties in accordance with established procedure.
• Detects problem patterns and recommends solutions.
• Keeps abreast of developments in technology both in the UN and in the industry in general;
• Provides training to junior technical staff.
• Occasionally supervises a team of technical staff for special projects.
• Performs other related duties as required.

Procurement and Logistics
• Serving as Property Records Custodian for FSDO by maintaining computer inventory, including disposal of old equipment; projecting requirement of hardware/software and helping the Administrative Assistant to budget for annual acquisition/replacement of equipment; and ordering and stocking adequate supplies of computer supplies.
• Receive, unpacks, and inspects all incoming assets.
• Enters assets and asset transactions into the automated inventory management system in
accordance with established procedure.
• Obeys and enforces all security procedures.
• Troubleshoots, cleans, equipment.
• Performs more complex hardware and software configuration tasks such as creating standard
images.
• Sorts, compiles, and stores equipment in accordance with work orders and/or equipment
condition;
• Prepares and releases equipment for service requests.
• Liaises with other areas of ITSD, focal points, and staff of the Permanent Missions.
• Monitors inventory levels and initiates procurement when low thresholds are reached.
• Keeps abreast of developments in technology in the UN and in the industry in general.
• Recommends acquisition of hardware, software, devices, tools, etc. to facilitate work.
• Performs other duties as required.

Service Coordination
• Receives and logs service requests in the automated request management system.
• Creates and assigns work orders in accordance with established procedure.
• Distributes work assignments and monitor progress.
• Liaises with other areas of ITSD to facilitate completion of service requests.
• Provides advice to clients regarding ITSD standards and workflow processes.
• Performs quality assurance procedures to ensure client satisfaction.
• Addresses escalated problems and monitor to resolution.
• Detects problem patterns and recommend solutions.
• Keeps abreast of latest ITSD standards and technology.
• Performs other duties as required.
Suports the programmatic work of the Office.

Other Requirements
• Moving PCs, monitors and printers, which requires physically carrying and moving the
equipment; visiting user’s offices to resolve problems on their desktop PCs and printers;
training/advising users on information technology issues and applications; liaising with
concerned divisions/departments and servicing video conferences; and servicing divisional
seminars/meetings in conference rooms.
• May be required to work on shift assignments on weekdays to maintain the service coverage
from 08:00 to 18:00. Occasionally, on average once a month, the incumbent may be required to
work ad-hoc assignments during evenings or early mornings of working days as well as holidays and
weekends.
• May be required to visit user’s premises to resolve problems on their servers or desktop PCs.

Competencies

• PROFESSIONALISM: Knowledge of information technology and applications, including computer system networks. Good technical skills, ability to conduct network maintenance, provide server services and user support. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of seven (7) years of experience in information technology or related area is required.

Experience in programme or project administration, or related area is required.

Experience in website management is required.

Experience in providing technical/software support to users and in trouble-shooting computer problems is required.

Experience in desktop publishing and experience across a broad range of relevant hardware and software platforms is required.

Experience in Front Office work is desirable.

Experience with an integrated management system, such as Umoja or Inspira is desirable.

Experience in by typesetting is desirable.

Experience with MS Office suite, WordPress, Drupal is desirable.

Experience with Adobe InDesign, or Illustrator or Photoshop or other comparable tools is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available starting as soon as possible for six months, with a possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of
the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; may be accepted in lieu of the GGST.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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