Job Opening

Posting Title: Language Programme Team Assistant
Department/Office: United Nations Office at Nairobi
Duty Station: NAIROBI
Posting Period: 29 December 2021 - 07 January 2022
Job Opening Number: 21-United Nations Office at Nairobi-170586-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

The Individual contractor will assist in the language programme administration as well as provide training and logistic support to the Language and Talent Development team.

Work Location

Nairobi

Expected duration

Dates:10th January 2022 - 31st December 2022

Duties and Responsibilities

Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The position is located in the Talent Development Unit (TDU) of the Human Resources Management Service (HRMS), Division of Administrative Services (DAS), at the United Nations Office at Nairobi (UNON). TDU provides an extensive range of language and professional training courses for all staff working around the world for UNEP, UN-Habitat and UNON.

The Language Programme Assistant will report to the Language Programme Coordinator and the Head of the Talent Development Unit. This contract is on a Part-time basis.


Duties and Responsibilities:

Under the supervision of the Language Programme Coordinator and Training Assistant, the team assistant will:

1. Language Programme Administration

1. Compile and Input language student information in the language income spreadsheet i.e. coding blocks, wbse, fund centres etc.
2. Handle language programme registration i.e. receiving registration forms, advising clients on courses, class times and any other course information.
3. Prepare and Post term and class schedules on the bulletin board and noticeboard.
4. Digitize end of term results for all students and prepare language progress reports.
5. Assist the Language teachers to invigilate Interpretation/translator examinations.
6. Conduct and maintain an inventory of all language programme books and materials.

Finance

1. Prepare excel sheets on the language programme income.
2. Produce statistical reports on the language programme income.
3. Follow-up the payment of students.
4. Create a sale receipt system: record all purchase of books, issue receipts and reconciliation of purchase and sales
5. Generate purchases and sales reports.


2. Training Administration
1. Handle administrative arrangements concerning the preparation of workshops, including the management of travel arrangements for participants.
2. Handle communication with participants, trainers and organizers, and logistical preparations for training sessions.


General Administration:

1. Organize and arrange the classroom set-up, ensure each class is well equipped with the required teaching equipment and stationery.
2. Set-up IT equipment for learning.
3. Maintain the training facility ensuring all training rooms are clean and tidy.
4. Keeping regular correspondence to students in case of absence of teachers and follow-up on payment from cash paying students etc.
5. Ensure all language forms are filed in order in their respective learning languages.

Qualifications/special skills

Academic Qualifications: High school diploma or equivalent is required. Excel skills and experience is desirable.

Experience: Minimum of one years’ experience in administration and/or record management
Working knowledge of the United Nations or an International Organization, is an advantage.

Language: English Language is a requirement.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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