Job Opening

Posting Title: External Relations Officer, P3
Job Code Title: EXTERNAL RELATIONS OFFICER
Department/Office: United Nations Office on Drugs and Crime
Duty Station: VIENNA
Posting Period: 22 December 2021 - 20 January 2022
Job Opening Number: 21-Public Information-UNODC-170728-R-Vienna (E)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Co-Financing and Partnership Section (CPS), Public Affairs and Policy Support Branch (PAB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will work under the direct supervision of the Chief of CPS.

For further information on UNODC, please visit our website www.unodc.org.

Responsibilities

The incumbent will be responsible for managing the UN Voluntary Trust Fund for Victims of Human Trafficking (UNVTF), as well as for contributing to and supporting the planning and implementation of resource mobilization activities in support of the UNODC objectives and related technical cooperation activities. Within assigned authority, the incumbent will perform the following specific duties:

1. Provide support to the management of the UN Voluntary Trust Fund for Victims of Human Trafficking:
(a) Manage the UNVTF project (GLO/X42), which includes the Small Grants Facility.
(b) Prepare the TORs and guidelines for the calls for proposals of the Small Grants Facility.
(c) Oversee the timely implementation of the call for proposals from the issuing stage, screening, shortlisting, review, approval, disbursement and monitoring stages, in compliance with UN Financial Rules and Regulations and within the dedicated in-house SAP system (Umoja) functional roles.
(d) Fulfill all reporting obligations related to Umoja.
(e) Prepare briefing notes and inputs to press releases and speeches, as well as the UNVTF social media platforms.
(f) Develop the digital fundraising platform for private donations for the trust fund.
(g) Develop a monitoring and evaluation plan of the small grant recipients and supporting NGOs which receive funding from the Trust Fund, and implement it.
(h) Coordinate activities with the Secretariat of Board of Trustees, organize meetings and communicate with the Board.
(i) Provide input to and prepare reports to the Board of Trustees on the progress of the Trust Fund, as well as the Annual Report of the UNVTF.
(j) Prepare the minutes of the board meetings.
(k) Coordinate the implementation of periodic evaluations of the UNVTF.

2. Provide policy support in the elaboration, structuring and implementation of fundraising activities focused on the UNVTF:
(a) Identify potential sources of funding throughout the range of national/international and governmental; maintain contacts with donors to promote support of UNODC activities; draw assessment of donors’ interest and make recommendations for exploring new avenues of fund-raising.
(b) Monitor grants/incoming contributions, follow-up pledges, report on overall performance of the fund, as well as fundraising strategies.
(c) Raise awareness with the donor community to provide assistance to victims of trafficking in persons through the UNVTF, through advocacy and ongoing outreach initiatives.
(d) Develop funding agreements and arrangements in coordination with CPS; ensure consultations, input, and follow-up between all parties to agreements; discuss and resolve administrative requirements; ensure dissemination of substantive reports and information required to meet donors’ needs.
(e) Contribute to the preparations for the Executive Director’s and relevant senior management travel to donor countries and organizations.
(f) Attend, as required, meetings and make presentations on the activities of the Programme.

3. Contribute to the maintenance of the established system of data and reports on contributions within existing systems of records including the UN ERP (Umoja), and in line with International Public Sector Accounting Standards (IPSAS), their earmarking and the management of other pertinent information; ensure the timely provision of reports on fund-utilization; maintain a system of up-to-date funding-related information; liaise with other concerned offices and work units and provide and obtain pertinent information.

4. Contribute inputs on fund-raising aspects to policy papers and substantive reports; undertake steps to promote priority assignment to drug and crime control in national and international developments strategies, by Governments and funding agencies; prepare or provide contributions for related policy and strategy papers; organize and coordinate initiatives with the private sector.

5. Perform other work related duties as required.

Competencies

• Professionalism: Has knowledge and understanding of technical cooperation, resource mobilization and development of partnership with governments, parliamentarians, and civil society organizations; is able to apply sound judgement in the context of assignments given; has knowledge and understanding of theories, concepts and approaches relevant to crime, drug and/or terrorism-related issues; has knowledge of policies and practices in international drug control, as well as the mandates of the United Nations Office on Drugs and Crime; has knowledge of international legal instruments and principles of international law and their application in the field of legal assistance to human trafficking victims; has very good research and analytical skills; is able to identify and contribute to the solution of problems/issues; consistently applies relevant policies, guidelines and procedures. Has knowledge of various research methodologies and sources, including electronic sources on the internet, intranet and other databases. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Excellent negotiation skills.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in political or social sciences, law, business administration, marketing, international relations or related fields is required. A first-level university degree in similar fields in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible professional experience in technical cooperation and public relations fields, with emphasis on fundraising and partnerships, is required.

Experience with projects in the thematic field of human trafficking with a focus on victims is desirable.

Knowledge of an Enterprise Resource Planning (ERP) system such as SAP is desirable.

Experience in working with the United Nations system or any similar international organization is desirable.

Specific experience in the management of trust fund(s) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Vienna is classified in the H category (family duty station).

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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