Job Opening

Posting Title: STAFF WELFARE OFFICER, P4
Job Code Title: STAFF WELFARE OFFICER
Department/Office: United Nations Mission in the Republic of South Sudan
Duty Station: Juba
Posting Period: 22 December 2021 - 20 January 2022
Job Opening Number: 21-Human Resources-UNMISS-171093-R- (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located within United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the "E" category and as a non-family duty station. The Staff Welfare Officer reports to the Chief Service Delivery.

Responsibilities

Within delegated authority, the Staff Welfare Officer will perform the following duties:

-Design, develop, implement and manage projects/programmes to improve the living and working conditions of staff members and create an environment that enables staff members to achieve the right work/life balance.

·Promote the creation of a caring environment where staff members genuinely feet that their well-being is given due importance.

·Spearhead staff welfare activities in the Mission through Welfare Committees; pro-actively solicit views of constituents and organize welfare activities of interest to the constituents. In this regard, promote the creation of a culture where staff members are encouraged to actively participate in welfare activities and contribute towards the well-being of the communities they live in.

·Ensure that welfare activities are conducted in accordance with DOS Standard Operating Procedure on Welfare and Recreation of 1 January 2021, as well as Mission-specific Standard Operating Procedures and guidelines.

·Draw up a well-balanced Annual Welfare & Recreation Work Plan for all Mission locations and follow up on the implementation of the plan.

·Work with the relevant stakeholders and ensure that facilities are made available for welfare activities and ensure their on-going upkeep and maintenance.

·Manage the concessions contracts, e.g., PX, Cafeterias, Commercial Internet Services, etc., and ensure that they meet performance expectations. Ensure that contributions from these concessions are accurately determined and collected in a timely manner,

·Ensure that welfare funds including budget allocations, funds generated from operation of concessions and welfare activities, are managed in accordance with sound financial management principles, UN Financial Regulations and Rules and Mission guidelines.

·Take the lead in procurement of welfare goods and services, including developing scopes of work, specifications and technical evaluation of bids. Coordinate logistics and delivery of welfare equipment and supplies to field locations.

·Monitor and report the unit expenditures to ensure efficient use of welfare goods and service.

·Coordinate with the focal points of other stakeholders such as UN Agencies, Funds and Programmes all welfare activities.

·Create and maintain a website on the Mission intranet to publish schedule of welfare activities, articles on health and well-being and matters of topical interest.

·Work closely with Welfare Officers of T/PCCs and provide technical support and advice, as necessary.

·Coach, mentor and develop the Welfare Unit staff and provide them the necessary guidance and leadership.

·Develop regular recreational activities for staff (such as outings, film nights and other social events) and work in partnership with administration to secure a staff recreation space and gym.

·Organizes memorial services for international civilian staff in cases of death in the mission area and acts as focal point/resource person for the bereaved families.

·Participates in developing the expertise, profile, and capacity of the Welfare Unit by identifying funding opportunities.

·Perform other relevant duties as requested by the Chief Service Delivery.

Competencies

Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be"clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client

Education

Advanced university degree (Master's degree or equivalent), preferably in management, public or business administration or a related area. A first level university degree with an additional two years of experience may be accepted in lieu of the advanced university degree.

Work Experience

At least seven years of progressively responsible experience in delivering large scale corporate and welfare events in an international organization is required.

Experience in organizing conferences and management of leisure facilities is required.

At least two years’ work experience in a United Nations field mission or other similar operation is required.

Experience working with civilian and uniformed leadership to improve the wellbeing of all personnel is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include a substantive assessment followed by competency based interview.

Special Notice

The United Nations Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.

The purpose of this job opening is to generate a list of qualified candidates for inclusion in the Staff Welfare Officer, P-4 roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.

UNMISS is committed to achieving 50/50 gender balance in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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