Job Opening

Posting Title: Administrative Officer مدير اداري, M4B
Job Code Title: Administrative Officer (MD Fields)
Department/Office: United Nations Relief and Works Agency (UNRWA)
Duty Station: DAMASCUS
Posting Period: 13 January 2022 - 26 January 2022
Job Opening Number: 22-Human Resources-UNRWA-171815-R-Damascus (E)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

The incumbent of this post is responsible to the Chief, Field Microfinance Programme and receives general guidance on policy, standards and performance from the Head, Administrative Support Section at MD Headquarter.

Responsibilities

In accordance with established Agency policy and procedures:

(A) Initiates and implements best and effective practices in administrative functions and co-ordinates its various functions including personnel, supply, security and maintenance;

(B) Undertakes efficient and effective procurement processes based on the set rules and guidelines; prepares and issues bidding documents, and negotiates contracts;

(C) Manages personnel issues for field staff including entitlements, benefits, attendance, and leaves. Maintains manning table of respective field;

(D) Initiates and undertakes the early stages of recruitment process of fixed terms staff in close cooperation with UNRWA HR team as per the set allocation of functions;

(E) Is responsible for ensuring smooth recruitment process of contracting individual contractors and others, including need for the function, advertising the post, screening, testing, interviewing, writing recruitment report, verifying documents of selected candidates, preparing the contract and requesting creation of vendors and entering the contract on the system;

(F) Is responsible for monitoring and prompt processing the incentive payments to eligible MD staff based on the set policies; Ensures efficient completion of performance evaluation for all field staff; and works with programme supervisors to ensure the proper compliance with the Agency human resource policy;

(G) Assists, supports and mentors technical support for the administrative support team at the branch offices to achieve maximum output;

(H) Prepares and maintains department’s budget for the respective field in consultation with HR and Budget Officer at MD HQ. Ensures timely payment of accounts payable;

(I) Ensures proper implementations of set training plans for respective field, and ensures proper delivery of induction for new staff along with necessary documentations;

(J) Supervises and ensures maintenance and repair in the MD offices and ensures updated inventory count of MD Field assets;

(K) Prepares regular monthly report and other periodic reports and statistical data relating to staffing, procurement, building maintenance and repair;

(L) Performs such other functions as may be assigned.

Competencies

a. Strong organization skills with a problem-solving attitude
b. Excellent written and verbal communication skills
c. Attention to detail;
d. Excellent computer skills, especially in MS application used in the Agency, such as Word, Excel, Internet Explorer and Outlook;
e. Ability to take initiative and work in a logical and accurate manner;
f. Ability to work under pressure.

Education

University degree in administration, business administration or commerce;
شهادة جامعية في الإدارة أو إدارة الأعمال أو التجارة

Work Experience

Four years’ experience in administrative work related to office management, personnel, procurement and general administration.
أربع سنوات من الخبرة في الأعمال الإدارية المتعلقة بإدارة المكاتب والموظفين والمشتريات والإدارة العامة.

Languages

Very good command of spoken and written English and Arabic.
إجادة اللغة الإنجليزية والعربية تحدثا وكتابة.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

* Conditions of service:
Contract Status: LDC
Monthly basic salary: 180.000 SYP, additional to other allowances 220.000 SYP
Grade: ML4B

Candidates who are invited to a written test should submit their academic qualifications, employment certificates and other required documents, either before the date of the test, or on the day of the test. Failure to do so may entail disqualification from the recruitment process.
على المتقدمين المدعوين للامتحان إحضار شهاداتهم الأكاديمية وشهادات الخبرة وأي مستندات أخرى مطلوبة إما قبل تاريخ
الامتحان أو يوم الامتحان حيث يؤدي الفشل في تحقيق ذلك إلى الاستبعاد من التقدم للامتحان

Candidates should also submit a statement of non-employment (3 copies) given that governmental, or joint sector employees cannot be appointed to UNRWA posts even if they have leave without pay permit.
إبراز وثيقة غير موظف عدد 3 فلا يحق لموظفي القطاع العام أو المشترك التعيين ضمن شواغر الأونروا حتى وان كان ضمن اجازة بلا أجر.

Candidates who succeed in the recruitment process and receive an offer of appointment to the respective post must submit a notification issued by GAPAR to the effect that they have reported to GAPAR and have filled the required forms for obtaining approval of competent government authorities. They should also submit the following:

على المتقدمين الناجحين في عملية التوظيف والحاصلين على عرض عمل على أساس الوظيفة المعلنة أعلاه إبراز إشعار صادر عن الهيئة العامة للاجئين الفلسطينيين العرب إلى مكتب الموارد البشرية في الأونروا يفيد أنه قد قام بتعبئة جميع الاستمارات المطلوبة للحصول على موافقة السلطات الحكومية المختصة إضافة إلى الوثاىق التالية:
• Statement of non-conviction (3 copies). وثيقة غير محكوم عدد 3
• Copy of personal ID. نسخة عن الهوبة

* Equivalency:
Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered if there will not be enough qualified candidates.

* General information
1. This vacancy notice is open to internal and external candidates. As an Area post, only candidates who reside in Syria at the time of applications are eligible to apply. The Agency does not assume responsibilities nor support the issuance of work permits for those who has no legal documents to live in Syria.
2. It is the responsibility of the candidate to provide full, accurate and up to date information in his/her application form. Any missing and/or misleading data may lead to candidate disqualification.
3. Please ensure that the e-mail address and mobile phone number that you have written in your Personal History Form are accurate and active. Your status in relation to the vacancy will be communicated to you only via the email listed on your Personal History Form.
4. For more information please visit the website, http//: inspira.un.org
5. Qualified female candidates are strongly encouraged to apply.

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

Sorry, this job opening is no longer available.
Home | Privacy notice | Site map | Fraud alert | Contact Us
Copyright 2022 United Nations. All rights reserved