Job Opening

Posting Title: Financial Management Assistant - Temporary, G6 (Temporary Job Opening)
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: United Nations Office on Drugs and Crime
Duty Station: VIENNA
Posting Period: 05 January 2022 - 23 January 2022
Job Opening Number: 22-Finance-UNODC-171880-J-Vienna (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The post is located in the Office of the Director, Division for Treaty Affairs (OD/DTA) of the United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the overall guidance of the DTA Director and direct supervision of the Programme Management Officer in the same office.

Responsibilities

Within assigned authority, the incumbent will perform the following specific duties:

o Contribute to the Divisional work relating to budgeting and finance, as well as to general administration and management;
o Assist in facilitating oversight in all accounts and compliance with the United Nations Financial Rules and Regulations, as well as with established policies and procedures; provide assistance in the interpretation of budget guidelines; identify budgetary and general administrative issues/problems, as they arise, and advise the Director and the Programme Management Officer on appropriate course of action;
o Keep a complete overview of DTA financial resources (Regular Budget, Special Purposes and Programme Support Costs); Monitor and control budgetary allocations through regular reviews; check periodically status of allotments and un-liquidated obligations, identify deviations from plans, report discrepancies and propose redeployments and follow-up measures, as required;
o Prepare analytical reports on expenditure projections, financial statements etc. on the various source of funding, and present them in a form that is meaningful to non-specialists;
o Develop internal oversight databases/recording tools to monitor, track and record expenditure and keep comprehensive overview on DTA cost centers; Ensure that database/monitoring tools are current and up to date; prepare, maintain and update files (electronic and paper) and internal databases;
o Serve as a main focal point responsible for ensuring coordination of activities related to the preparation and planning, of DTA’s Programme and Consolidated Budget submissions, throughout their respective cycles;
o Provide coordination and support functions related to the implementation, monitoring and performance reporting on the Regular Budget and Extra Budgetary resources falling under the responsibility of the Division for Treaty Affairs;
o Review, analyse and consolidate DTA budget submissions and financial projections, verify accuracy of data provided, liaise closely with the Financial Resources Management Section (FRMS), and ensure follow-up on the comments provided;
o Support the DTA Director and the Programme Management Officer in the elaboration of budget estimates and resource requirements for the Division by generating and analysing the required SAP (Umoja) financial reports and by preparing tables and charts to help determining and detailing financial requirements;
o Act as main certifying officer for the Office of the Director and as an alternate for other regular budget and extra budgetary accounts of DTA Branches and Offices;
o Provide guidance, training and daily coaching to DTA’s general service staff in the area of responsibility;
o Provide general office assistance and support the Programme Management Officer in the coordination of various administrative tasks, as they relate to the internal business process, oversight and quality assurance within the Division;
o Assist with the monitoring testing and upgrading of Umoja’s system-related tasks, especially as they relate to the financial aspects of DTA’s work;
o Assist in the preparation of DTA workplans and risk management matrix;
o Provide support in the coordination and timely submission of DTA’s inputs and data on UNODC’s Annual Implementation Plans (AIPs) and Enterprise Risk Management (ERM) reports and treatment plans;
o Performs other work-related duties as assigned.

Competencies

•PROFESSIONALISM: Is able to perform a broad range of administrative functions and has good knowledge and understanding of financial rules, regulations and procedures in the United Nations environment. Has knowledge, skills and ability to extract, interpret, analyses and format data across the full range of finance and budget functions, including database management. Has knowledge of the mandates of UNODC. Has ability to identify issues, analyze and participate in the resolution of issues/problems. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Is familiar with the UN Budget cycle. Has ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which ones has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit where applicable.

•CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in processes; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent.

Job - Specific Qualification

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

A minimum of 7 years of progressively responsible experience in the field of finance, budget, accounting or other related field is required.

Strong computer skills, including proficiency and experience in grants, projects and fund management applications, is required.

Experience working with an ERP system is required

Proficiency in the use of MS Excel, spreadsheets and word processing applications is required.

Experience working with an SAP system, such as the in-house Umoja, and in the customization of BI reports, is desirable.

Experience as a certifying officer in the SAP system, Umoja, is desirable.

Work experience with the United Nations system or similar international organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

• This position is temporarily available until 30 December 2022. Filling of this temporary vacancy and actual duration is subject to availability of the post and funding. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. Non-local candidates will be considered only when no suitable candidate from the duty station is identified and will be subject to local recruitment. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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