Job Opening

Posting Title: UNEP Finance Initiative (UNEP FI) – Administrative Grants/Finance/Budget Support - Individual Contractor
Department/Office: United Nations Environment Programme
Duty Station: GENEVA
Posting Period: 18 March 2022 - 29 March 2022
Job Opening Number: 22-United Nations Environment Programme-177361-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Result of Service

The result of the services will be used to successfully support the Programme Officers of the UNEP FI Secretariat to ensure that FI projects are running smoothly assisting them from a financial and administrative perspective.

Work Location

Geneva

Expected duration

The initial duration is 6 months.

Duties and Responsibilities

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The overall objective of the UNEP’s Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.

The United Nations Environment Programme Finance Initiative (UNEP FI) is the strategic partnership between the United Nations and over 400 banks, insurers and investors. For over 28 years UNEP FI has been shaping and driving the international sustainable finance agenda, setting global standards and growing a global network of leading financial institutions. Through its work-streams and regional activities, peer learning, methodology development, training and research, UNEP FI carries out its mission to help the financial industry align with and contribute to the Sustainable Development Goals and with that take on the crucial role it must play in achieving a sustainable future.

UNEP FI works with banking, insurance and investment members and a network of regional partners to accelerate market momentum towards a financial sector aligned with sustainable development in five geographical areas: Africa & the Middle East, Asia-Pacific, Europe, Latin America, North America. The objective is to disseminate, promote and communicate UNEP FI’s work across the different geographical regions by a variety of means, including consultations, research, workshops, and special meetings/events.
UNEP FI needs administrative support across a number of Administrative areas linked to Grants/Budgets / Procurement / Signatory Relations. UNEP FI currently does not have the in-house support to undertake the below mentioned tasks, therefore it requires the assistance of an Individual Contractor.

The outputs:
The result of the services will be used to successfully support the Programme Officers of the UNEP FI Secretariat to ensure that FI projects are running smoothly assisting them from a financial and administrative perspective.
• Support provided to the FI Secretariat for general issues such as submitting vendor registration and procurement document compilations to Administration as well as day to day requests as required.
• Assistance with creation and maintenance of data for the UNEP FI database.

Specific tasks and responsibilities:

(1) Members Relations
• Assistance with creation and maintenance UNEP FI database. The FI list of members needs to be updated on a continuous basis, with new members added when appropriate.
• Regular support to the FI Secretariat for general issues such as vendor registration and procurement, and the documents that go with these requests as well as day to day items as required by the UNEP FI Team
• Assist the Admin Team to screen companies for their RRI scores in the RepRisk portal before being cleared for UNEP FI membership
• Prepare RepRisk reports on UNEP FI members on a quarterly basis.
• Provide to the UNEP FI Head draft welcome packages for UNEP FI members
• Research and update the Consolidated Total Assets file, Infoflo and Database with new data on total assets
• Addition of new members to the website and crosschecking that the information provided is accurate before validating
• Prepare Business Partner (BP) forms to create new members in the system
• Draft farewell letters for members that exit UNEP FI, and delist such members in the database and website
• Draft tax-exemption letters upon, request from the UNEP FI members

(2) Invoicing
• Update record of members that have received invoices and/or paid
• Prepare contributions invoices for donor agreements
• Follow-up on outstanding annual contributions or other sponsorship payments from UNEP FI members

(3) Revenue
• Record weekly income in the database
• Reconcile UNEP’s weekly income with the weekly memo

(4) Implementing Partners and Donors
• Carry out the due diligence process for Implementing Partners and Donors on We Collaborate.
• Liaise with Program Officers to follow up with partners on information required for the partners’ portal.
• Register partners and donors by collating information provided by the Project manager and uploading on the portal for approval by the UNEP management committee.
• Ensure timely submission of a variety of standard statistical and other reports, work orders, etc., using various databases in accordance with programme guidelines.
• Screen Partners on RepRisk and preparing reports to share with the program officers
• Assist to prepare memos, acceptance letters and routing slips for Implementing partner agreements or Donor Agreements
• Review of implementing partners reports and preparation of interim or final evaluation reports
• Assist the Admin Team/Programme Managers with We collaborate portal and approvals
• Assist the Admin Team to monitors payments for Implementing Partners (IP)

(5) Grants Management
• Assist Administration to review old and current pre-commitments and commitments to ensure correct objects of expenditure have been charged, and availability of funds.
• Assists the Admin Team in the preparation of budget reports.
• Other support to the Admin Team as and when needed.

The IC shall be under the overall supervision of the Head UNEP FI and report directly to Administrative Assistant (Budget and Finance) in UNEP FI Administration Unit.

Qualifications/special skills

Skills and knowledge: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and respond appropriately; asks questions to clarify, and exhibits interest in having two-way communication; considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; keeps abreast if available technology; understands applicability and limitations of technology to the work of the office; activity seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Academic Qualifications: High school diploma or equivalent. University degree in administration, finance or economics is desirable.

Experience: One year of progressively responsible experience within the UN system, government administration, non-governmental organization, private sector or related organization or institution with experience in administration and/or finance. Extensive experience in the use of computers and standard office software (e.g. word processing, spreadsheets, slide presentations). Experience with Umoja is an asset.

Language: English and French are the working languages of the United Nations Secretariat. For this post, spoken and written English is essential. Knowledge of French is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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